Meeting Minutes

Meeting of the AHA - April 16, 2014

Call to Order
The meeting was called to order at 7:00 P.M. by Bridgett James, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Richard Murray, Nicholas Mitropoulos, Daniel Brosnan, Gaar Talanian and Bridgett James
Also Present: John J. Griffin, Executive Director and John Greco

Notice to Town Clerk
Notice of this meeting was delivered electronically on January 6, 2014, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.
Local Tenants Organizations
General Public
NONE

Project Updates
Mr. Griffin gave a list of the projects that we have.

Menotomy Siding – 200-2 is 100% complete
Emergency Generator – 667-5 is going out to bid
Steps & Railings – 200-1 is 95% complete
Steps & Railings – 200-2 is in process
Replace sidewalks – 667-1 is going out to bid in May
Heat Detectors – 667-2 is 50% complete
Sprinkler Heads – 667-2 is 10% complete
Replace sidewalks – 667-4 is 60% complete
Tree Work – 200-2 is 75% complete
Parking Lot Lights – 667-4 is 100% complete
Handicap Ramp – 667-2 is in design
Fire Pump – 667-3 is in design
New Stoves – 667-5 is 100% complete
Sidewalks – 200-2 is 25% complete
Elevator Study – 667-3 is 25% complete
Dumpster – 667-4 is 80% complete
Roof & Chimney – 689-1 is 100% complete
Mailboxes – 667-3 have been ordered
Laundry room – 667-3 is 100% complete
Window Replacement – 667-5 is in design
Replace Dumpster – 667-5 is 44% complete
Phone System – 667-3 we are getting quotes
Driveway 3 Memorial Way – we are getting quotes
Furnaces – 667-5 is 5% complete
New Hot Water Heaters – 667-5 is 0% complete.
2014 budget Revision DHCD $31 per unit Snow Removal, $50,000. for Menotomy Manor Sidewalks
Mr. Griffin explained the $31.00 per unit of snow removal. Out budgets got approved yesterday. This is a direct payment under subsidy.
VOTED
Mr. Mitropoulos moved that the proposed Operating budget for State-Aided Housing of the Arlington Housing Authority (Chapter 2000/667/705/689/MRVP), Project Number 400-1 for Fiscal Year Ending 9/30/2014 showing Total Revenue of $3,534,200.00 and Total Expenses of $3,987,028.00, there by requesting a subsidy of $21,700.00 be submitted to the Department of Housing and Community Development for its review and approval. Mr. Murray seconded the motion which, upon roll-call, was passed by a vote of 5 to zero.

  Yes No
     
Richard Murray X  
Daniel Brosnan X
Nicholas Mitropoulos X
Gaar Talanian X  
Bridgett James X  



Approval of Minutes March 19, 2014
VOTED
Upon on motion made by Mr. Brosnan and seconded by Mr. Murray it was unanimously voted in favor accept the March 19, 2014 minutes.

  Yes No
     
Richard Murray X  
Daniel Brosnan X
Nicholas Mitropoulos X
Gaar Talanian Abstained  
Bridgett James X  


Approval of Low bid approval LaRovere Design/Build $62,640.00 Menotomy Manor sidewalks Subject to DHCD Approval
VOTED
Upon a motion made by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept the low bid for Menotomy Manor 200-1 from LaRovere Design/Build in the amount of $62,640, subject to DHCD approval.

  Yes No
     
Richard Murray X  
Daniel Brosnan X
Nicholas Mitropoulos X
Gaar Talanian X  
Bridgett James X  



Direct Withdrawal for Smart Plan with Great West Financial
VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Mitropoulos it was unanimously voted in favor to do the Direct Withdrawal for the Smart Plan with Great West Financial.

  Yes No
     
Richard Murray X  
Daniel Brosnan X
Nicholas Mitropoulos X
Gaar Talanian X  
Bridgett James X  



VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Mitropoulos it was unanimously voted in favor to move forward with the process to proceed with a smoke free housing.

  Yes No
     
Richard Murray X  
Daniel Brosnan X
Nicholas Mitropoulos X
Gaar Talanian X  
Bridgett James X  



Certificate of Final Completion Menotomy Manor Siding Project
VOTED
Upon a motion made by Mr. Brosnan and seconded by Mr. Murray it was voted unanimously to approve the Certificate of Final Completion Menotomy Manor Siding Project.

  Yes No
     
Richard Murray X  
Daniel Brosnan X
Nicholas Mitropoulos X
Gaar Talanian X  
Bridgett James X  



Update – CDBG
Fidelity House Annual Boys and Girls Club Dinner
VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Murray it was unanimously voted to approve the purchase of the table for the annual dinner.

  Yes No
     
Richard Murray X  
Daniel Brosnan X
Nicholas Mitropoulos Abstained
Gaar Talanian X  
Bridgett James X  



Personnel Policy
NONE

Executive Session – To Discuss Collective Bargaining Agreement
NONE

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Murray it was unanimously voted to adjourn the meeting at 8:15 P.M.

The next meeting is May 21, 2014.