Meeting Minutes

Meeting of the AHA - February 20, 2013

Call to Order
The meeting was called to order at 7:00 P.M. by Richard Murray, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call

Present: Richard Murray, Nicholas Mitropoulos, Gaar Talanian and Bridgett James

Absent: Daniel Brosnan

Also Present: John J. Griffin, Executive Director and John L. Greco

Notice to Town Clerk
Notice of this meeting was delivered electronically on October 23, 2012, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Project Updates
Mr. Griffin updated the Board on the current Projects.

Appointments

Local Tenants Organizations

General Public
NONE

Accept Low bid for Siding Project DHCD #010049 Medows Construction Company, LLC Lead $614,000.00., Accept Alternate #1 for $38,000., Accept Alternate#2 for $38,000., Accept Alternate #3 for $38,000., Accept Alternate #4 for $38,000. and Accept Alternate #5 for $38,000.

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mrs. James it was unanimously voted in favor accept the low bid for the Siding Project to Medows Construction Company, LLC Lead for $614,000. and they also except the five Alternates for $38,000. each.

  Yes No
Richard Murray X
Nicholas Mitropoulos X  
Gaar Talanian X  
Bridgett James X  



Accept Certificate of Final Completion for Project #010021016 Low flow Toilet – Direct Plumbing & Heating

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Talanian it was unanimously in favor to accept the Certificate of Final Completion for the Low Flow Toilets

  Yes No
Richard Murray X
Nicholas Mitropoulos X  
Gaar Talanian X  
Bridgett James X  



Chestnut Manor Roof Replacement Project Design
Mr. Griffin explained the Roof Replacement Project Design. This does not need a Board vote.

Minutes of November 2012

VOTED
Upon a motion made by Mr. Talanian and seconded by Mrs. James it was unanimously voted in favor to accept the November 2012 minutes as amended.

  Yes No
Richard Murray X
Nicholas Mitropoulos X  
Gaar Talanian X  
Bridgett James X  



Minutes of November 2012 Special

VOTED
Upon a motion made by Mr. Mitropoulos and Mr. Talanian it was unanimously voted in favor to accept the November 2012 Special minutes.

  Yes No
Richard Murray X
Nicholas Mitropoulos X  
Gaar Talanian X  
Bridgett James X  



Minutes of January 19, 2013

VOTED
Upon a motion made by Mr. Talanian and seconded by Mrs. James it was unanimously voted in favor to accept the January 19, 2013 minutes.

  Yes No
Richard Murray X
Nicholas Mitropoulos X  
Gaar Talanian X  
Bridgett James X  



CDBG Request #1 for $400,000. – Affordable Housing Condo Purchase Program and a CDBG Request #2 for $400,000. – Life and Skills Community Center

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mrs. James it was unanimously voted in favor to submit Request #1 for funding for $400,000 for the Life and Skills Center and up to $400,000 for Request #2Condo Purchase Program in CDBG Funds..

  Yes No
Richard Murray X
Nicholas Mitropoulos X  
Gaar Talanian X  
Bridgett James X  



FY Formula Funding Award $687,691. DHCD Fish #1010042

Mr. Griffin said that we have received funding for 2015. He said that we will be receiving $687,691.00.

Health and Safety Initiative Award $70,000. DHCD Fish #010054

Mr. Griffin said that we received $15,000.00 for the replacement of metal doors, $25,000.00 for the Parking Lot, $5,000.00 for new smoke detectors and heat sensors for Chestnut Manor and $25,000.00 for the sidewalks at Menotomy Manor.

Energy/Sustainability Award $250,000.00

Mr. Griffin said that we received $250,000.00 for the Energy/Sustainability.

Accept Contract for Financial Assistant Amendment from $1,007,691.00 to $2,495,897.00

Mr. Griffin said that when we did the project Kitchen and Bath Project, DHCD forwarded us $275,000.00 for subsidy in case we needed it. We received a letter from DHCD in January requesting return of the $275,000.00. Mr. Griffin sent a letter to DHCD requesting use of the prior year unused subsidy for various other projects that were underfunded and received permission from DHCD to retain those funds for work needed at the AHA.

VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept the Contract for Financial Assistant Amendment from $1,007,691.00 to $2,495,897.00.

  Yes No
Richard Murray X
Nicholas Mitropoulos X  
Gaar Talanian X  
Bridgett James X  



MRVP Income Limits

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mrs. James it was unanimously voted in favor to accept the MRVP Income Limits.

  Yes No
Richard Murray X
Nicholas Mitropoulos X  
Gaar Talanian X  
Bridgett James X  



Letter from the Governor

Mr. Griffin discussed the contents of the letter from the Governor. The Board discussed the Regionalization of the Districts.

Executive Session
NONE

Old Business
Mr. Griffin said we should meet with the State Reps and the Senators and discuss the regionalization proposal and the letter from the Governor with them.

New Business
NONE

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mrs. James it was unanimously voted to adjourn the meeting at 8:55PM.The next meeting is March 20, 2013.