Meeting Minutes

Meeting of the AHA - September 19, 2012

Call to Order
The meeting was called to order at 7:00 P.M. by Nicholas Mitropoulos, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call

Present: Richard Murray, Nicholas Mitropoulos, Teresa Walsh, Daniel Brosnan and Gaar Talanian

Also Present: John J. Griffin, Executive Director, John L. Greco, Attorney

Notice to Town Clerk
Notice of this meeting was delivered electronically on December 22, 2011 and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Project Updates
Mr. Griffin said that the new website is getting good. It is not up and running yet. He explained the new website to the Board.

All boilers at Drake are up and running. The sump pumps still have to be put in. Chestnut Manor design is on hold for a while. The lighting at Chestnut Manor is done. There are two floors left on the on installation of thermostats at Winslow Towers.

The Housing Authority is receiving 520 refrigerators at no expense to the Authority. The cogen system will cost $250,000.00. This is going out for design. Mr. Griffin and Mr. Cronin are going to go out and look at other sites where it has been done.

The bidding for paving for 24 Summer Street is going out. We ordered a speed bump for Drake Village. The siding project at Menotomy Manor is close to one million. We are moving ahead with the design.

Appointments

Local Tenants Organizations
NONE

General Public
NONE

Minutes of August Regular Meeting

VOTED
Upon a motion made by Mr. Brosnan and seconded by Ms. Walsh it was unanimously voted in favor to accept the August Regular Meeting Minutes.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos Abstained  
Daniel Brosnan X  
Gaar Talanian X  



Change Order #1 Riverdale Plumbing for Boiler Removal (Revised)

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Brosnan it was voted unanimously in favor to approve Change Order #1 for removal of asbestos and boilers by Riverdale Plumbing (Revised).

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



Certificate of Substantial Completion

VOTED
Upon a motion made by Ms. Walsh and seconded by Mr. Talanian it was voted unanimously in favor to approve the Certificate of Substantial Completion.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



Electrician Position

Mr. Griffin explained all the electrical work that we have done. On a quarterly basis we hire a company to test the fire alarm system. It would save us $10,000.00 a year and it would enable us to use this person for all our electrical work.

Mr. Brosnan wanted to know what the salary is.

Mr. Griffin said $33.00 an hour according to the wage rates. VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Brosnan it was voted unanimously to put the position of master electrician in the 2013 budget.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



Rental housing Coordinator Position

Mr. Griffin said Beth Martin will not be returning and we need to fill this position.

Mr. Griffin said that Jerry Keefe will retire at the year end.

Personnel Policies

Ms. Walsh said that we are moving forward and will keep Mr. Griffin updated.

Mr. Griffin spoke of an employee that went out on FMLA and the circumstances around the FMLA.
Mr. Griffin said that we should address the maternity leave and the FMLA leave.
Ms. Walsh said they are looking at it nationally.

Executive Director Compensation

Mr. Murray said that Mr. Griffin has done a great job and saved the Housing Authority a lot of money.

Mr. Mitropoulos said that Mr. Griffin has put the Authority in a good position and has saved a lot of money.

A motion was made by Mr. Mitropoulos and seconded by Mr. Talanian to increase the Executive Director’s salary by 5%.

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Brosnan it was unanimously voted in favor to approve an increase for a cost of living and merit raise not to exceed 5% of his one year contract.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



Police Substation Drake

Mr. Griffin talked with Officer Smith and he will talk to the Chief of having a substation in one of the offices we use at Drake.

Mr. Murray asked what the long term affect would be.
Mr. Griffin said it would bring comfort to the tenants. It would also bring peace of mind.

Executive Session – to discuss Collective Bargaining Strategy

Old Business
Mr. Mitropoulos asked what retained revenue is.

Mr. Griffin explained this.

Mr. Brosnan asked what miscellaneous income is.

Mr. Griffin said that this could be laundry money. He also explained that he changed the way adjustment are made on the tenants rent adjustments. You can’t make the adjustment going back but to do it for the next month. Any backwards adjustment must be signed for and approved by the Executive Director.

New Business
Mr. Griffin said that he received a call from Laura Weiner and she shared a vision for the Arlington Master Plan. They want to get ideas. She wants to know if any Board Members want to be on the committee.

Mr. Griffin said that he received a letter from Mr. Walsh to inform him that she is stepping down from the Board. He said that he has enjoyed working with her on the Board.

Ms. Walsh said that there is a residency policy about being on the Board. She is moving to West Medford. She cannot remain if she doesn’t have residency here. She will continue to do the work that she has been doing. She will be on the hearing committee and to continue working on the personnel policy.

Mr. Murray said there is a process that has to be done.

Mr. Greco said they can wait until the next election or meet with the Selectmen to pick someone to fill the position until the next election.

Mr. Murray asked Ms. Walsh when she was submitting her letter of resignation.
Ms. Walsh said she can do it anytime. She said this is a notice of intent.
Mr. Mitropoulos asked if we can continue with four.

Mr. Greco said yes.

Mr. Griffin said that Joel has replaced Lauren Griffin for the minuteman services.

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor adjourn the meeting at 9:40 PM.

The next meeting is October 17, 2012.