Meeting Minutes

Meeting of the AHA - June 20, 2012

Call to Order
The meeting was called to order at 7:00 P.M. by Richard Murray, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Richard Murray, Nicholas Mitropoulos, Teresa Walsh, Daniel Brosnan and Gaar Talanian

Also Present: John J. Griffin, Executive Director, John L. Greco, Attorney

Notice to Town Clerk
Notice of this meeting was delivered electronically on December 22, 2011, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Project Updates
We are receiving $110,000.00 from the Town for the boilers with CDBG Funds.

Mr. Griffin said that we are waiting for 800 new thermostats for all buildings. We are working on getting new refrigerators for all buildings.

Mr. Griffin said we have new exterior lighting at Cusack, the parking lot at Drake and at Chestnut Manor.

Mr. Griffin said that we are still waiting for the 250 toilet replacements.

Appointments
Local Tenants Organizations

NONE
General Public

NONE
Housing Choice Voucher Hearing – Goals and Objectives

This was a public hearing and no one came.

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to approve the Housing Choice Voucher – Goals and Objectives:

  Yes No
     
Nicholas Mitropoulos X  
Richard Murray X  
Teresa Walsh X  
Daniel Brosnan X
Gaar Talanian X  



Housing Choice Voucher Write-Offs

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to write these offs and to get a collection agency in the amount of $1,000.00.

  Yes No
     
Nicholas Mitropoulos X  
Richard Murray X  
Teresa Walsh X  
Daniel Brosnan X
Gaar Talanian X  



Accept low bid from Riverdale Plumbing and Heating, Inc. in the amount of $240,000. For project #010046 Boiler Replacement at Drake Village

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor accept the low bid from Riverdale Plumbing and Heating, Inc. in the amount of $240,000. for project #010046 Boiler Replacement Drake Village subject to DHCD approval.

  Yes No
     
Nicholas Mitropoulos X  
Richard Murray X  
Teresa Walsh X  
Daniel Brosnan X
Gaar Talanian X  



Accept Alternates fro project #010046 Boiler Replacement at Drake Village in the amount of $48,000.00 per alternate

VOTED
Upon a motion made by Mr. Brosnan and seconded by Mr. Talanian it was unanimously voted in favor to accept all Alternates for project #010046 Boiler Replacement at Drake Village in the amount of $48,000.00 per alternate subject to DHCD approval.

  Yes No
     
Nicholas Mitropoulos X  
Richard Murray X  
Teresa Walsh X  
Daniel Brosnan X
Gaar Talanian X  



667 State Aided Housing Write-offs

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Brosnan it was voted unanimously to write these off and to get a collection agency for anyone who owes in the amount of $1,000.00.

  Yes No
     
Nicholas Mitropoulos X  
Richard Murray X  
Teresa Walsh X  
Daniel Brosnan X
Gaar Talanian X  

200 State Aided Housing Write-offs

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Talanian it was voted unanimously to write these off and to get a collection agency for anyone who owes in the amount of $1,000.00.

  Yes No
     
Nicholas Mitropoulos X  
Richard Murray X  
Teresa Walsh X  
Daniel Brosnan X
Gaar Talanian X  



Minutes of April 18, 2012 Regular Meeting
VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was voted unanimously in favor to accept as amended the Minutes of April 18, 2012, Regular Meeting.

  Yes No
     
Nicholas Mitropoulos X  
Richard Murray X  
Teresa Walsh X  
Daniel Brosnan X
Gaar Talanian X  



Minutes of May 16, 2012 Regular Meeting
VOTED
Upon a motion made by Ms. Walsh and seconded by Mr. Talanian it was voted unanimously in favor to accept the Minutes of May 16, 2012.

  Yes No
     
Nicholas Mitropoulos X  
Richard Murray X  
Teresa Walsh X  
Daniel Brosnan X
Gaar Talanian X  



Executive Director Compensation Review.
Mr. Griffin told the Board of all his accomplishments on what he has done for the year.

Hauser
New message board
Added cameras
New Hot water system
Added awnings at exits
30 minute parking
Added new energy efficient lighting throughout building
Added gas lines from Mass. Avenue to Cottages/Hauser
Added planter next to Hurd Field parking lot
Installed no smoking signs on Hauser Building
Installed new fire alarm system at Hauser
New antenna company (Clearwire)
Installed 2 new TV’s in Community Room
New Computers
Partnered with the Arlington Police Office at Hauser
Moved Mary and Beth to work twice a week at Hauser
Painted hallways and installed chair rails (inmates)


Drake
New roofs contract WPI
Bidding going out for asbestos removal
New energy efficient lighting
Installed new energy photo cells (outside)


998 Mass. Avenue
Installed new windows
New heating in basement
New elevator for handicap
New stove/dishwasher
Front porch repaired and painted

Cusack
Message Board
New TV
Painted walls, added chair rails (Inmates)
Added wireless communication security cameras from Cusack to Winslow
$110K toward Plaza
New exit doors added back of building
Plaza deck waterproofed
Plaque for dedication of Plaza in honor of Brian Greeley


Winslow
New Computers/Server/Message Board
New TV
Energy efficient lighting throughout building
Expanded kitchen for employees
Changed work hours 8:30 to 4:30 with one hour for lunch
New uniforms for maintenance men
New signs (No Smoking) Parking 30 minutes
New tables


Chestnut
New TV
Added a new message board
Added new tables for Community Room
New Hot Water System
Added new fire alarm system
Added 30 minute parking


Vets
Replaced asphalt sidewalks with concrete (ongoing)
New landscaping in concrete sidewalk areas
Repairing old prefab concrete stairs (ongoing)
Integrated AHA Management office with Police Stations located in Maintenance Building
Installed speed bumps
Pre-wiring electric cabling for future lighting
Poured concrete pads for future dumpsters to replace barrels
New Energy Efficient lights in all apartments $368K job paid by NStar


Purchases
New Back Hoe
New Dump Truck
New server system


VOTED
Upon a motion made by Mr. Brosnan and seconded by Mr. Mitropoulos it was voted unanimously in favor to pay the Executive Director $3,000 compensation to be paid immediately provided it meets the approved DHCD budget.

  Yes No
     
Nicholas Mitropoulos X  
Richard Murray X  
Teresa Walsh X  
Daniel Brosnan X
Gaar Talanian X  



Mr. Murray, Ms. Walsh, Mr. Mitropoulos and Mr. Greco will be on the subcommittee.
Executive Session to discuss Collective Bargaining Strategy

Old Business
NONE

New Business
Mr. Brosnan said that we need to upgrade the web-site.
Mr. Griffin said we need pictures of the Board Members. Mr. Mu
rray wanted to know if we could wait until September to have the pictures taken.

VOTED
Upon a motion made by Mr. Brosnan and seconded by Ms. Walsh it was unanimously voted in favor adjourn the meeting at 8:30 PM.
The next meeting is July 18, 2012.