Meeting Minutes

Meeting of the AHA - December 12, 2012

Call to Order
The meeting was called to order at 6:00 P.M. by Richard Murray, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call

Present: Richard Murray, Daniel Brosnan, Gaar Talanian and Bridgett James

Absent: Nicholas Mitropoulos

Also Present: John J. Griffin, Executive Director and John L. Greco

Notice to Town Clerk
Notice of this meeting was delivered electronically on December 22, 2011. and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Project Updates
Mr. Griffin said that 100% of construction submitted on Menotomy Manor will go out for bid next week.

There are two more floors left on the toilet replacement at Chestnut Manor.

We did the wiring up at Drake on the lighting project. We have a couple of sink holes at Drake. We had them dug out and had a tube put in so we can have security cameras at Hurd Field.

Mr. Brosnan asked if we have speed bumps put down at Drake.

Mr. Griffin said that we are using them at Menotomy Manor.

We have $14,000.00 for ADA and we want to use these funds for handicap parking at Cusack Terrace.

We have $230,000.00 set aside for emergencies. We want to replace the boilers at Cusack Terrace. We want to do this before 2014 or 2015. We have to put in a request to use of the emergency money to replace the boilers. This will be done in the spring.

Mr. Murray said that we have $230,000.00 in emergency money and he wanted to know what happens to the other money.

Appointments

Local Tenants Organizations
NONE

General Public
NONE

Minutes of November Regular Meeting

Upon a motion made by Mr. Talanian and seconded by Mr. Brosnan it was unanimously voted in favor to table the November minutes until next meeting.

  Yes No
Richard Murray X  
Daniel Brosnan X  
Gaar Talanian X  
Bridgett James X  



Operation Success Request for Funding

Mr. Griffin said that Operation Success has put in a request for $2,000.00.

Mr. Murray wanted to know where the money comes from.

Mr. Griffin said it comes from Tenant Services.

Upon a motion made by Mr. Brosnan and seconded by Mrs. James it was voted unanimously in favor to accept Operation Success Request for Funding.

  Yes No
Richard Murray X  
Daniel Brosnan X  
Gaar Talanian X  
Bridgett James X  



Certificate of Final Completion Riverdale Fish 010046 Boilers at Drake

Upon a motion made by Mr. Brosnan and seconded by Mr. Talanian it was voted unanimously in favor to accept the Certificate of Final Completion for Riverdale Fish 010046 Boilers at Drake.

  Yes No
Richard Murray X  
Daniel Brosnan X  
Gaar Talanian X  
Bridgett James X  



Personnel Policies
Mr. Griffin said that we are now moving ahead to have someone write these. He said that he would put his out for a Request for Proposal.

Mr. Greco said without a union writing a personnel policy is not a problem. With the union the union has to approve it.

Mr. Talanian asked if it is common to have two separate policies.

Mr. Greco said yes. He said that the maintenance workers are mandate paid and the administrative does not.

Mr. Brosnan said if you have a personnel policy for the Admin that is it. He said you want a good policy for everyone.

Mr. Murray said that Mr. Greco said that there has been some progress made on writing the personnel policy.

Mr. Talanian said they have made progress with it.

Mr. Greco said we are 70% to 80% done.

Mr. Murray asked if they are comfortable with it and Mr. Greco said yes.

Mr. Murray said to lease it where it is and we will plod along in going it. We are not going to put out a bid for a consultant.

Executive Session – to discuss Collective Bargaining Strategy

Mr. Griffin said that the union has appealed to the State.

Old Business
It was state that anything on old business should be posted and spelled out.

New Business
Mr. Murray said the Board of Selectman has a statement attached to the Agenda.

Mr. Griffin said we have used this before. The Board can waive the rule.

Mr. Murray thinks it would be nice to let people know.

Upon a motion made by Mr. Talanian and seconded by Mrs. James it was unanimously voted in favor adjourn the meeting at 6:45 PM.

The next meeting is January 16, 2013 at 6:00PM.