Meeting Minutes

Meeting of the AHA - November 26, 2012

Call to Order
The meeting was called to order at 7:10 P.M. by Richard Murray, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call

Present: Richard Murray, Nicholas Mitropoulos, Teresa Walsh, Daniel Brosnan and Gaar Talanian

Also Present: John J. Griffin, Executive Director and John L. Greco

Notice to Town Clerk
Notice of this meeting was delivered electronically on December 22, 2011, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Project Updates
Mr. Griffin said that the website is up and running. We are working on the software. The thermostats are completed.

The toilets at Drake Village are completed and also at Winslow Towers. They are finishing this week at Cusack Terrace and will be starting them at Chestnut Manor on Monday.

The refrigerators are complete at Cusack Terrace, Chestnut Manor, Winslow Towers and the Cottages. The refrigerators will be installed in January at Hauser.

The lighting at Drake Cottages are 50% complete and we are waiting for fixtures on the poles at Drake.

The boilers are up and running at Drake the Final Completion vote will be in December.

The Handicap entrance to the front of Chestnut Manor is in design.

100% of documents for construction are due to DHCD next week. The energy money will be put into this project.

There is a new card key system at Chestnut Manor.

The paving at 24 Summer Street will be finished this week. There are 11 new parking spaces and the landscaping will begin in the spring.

Mr. Brosnan asked if the spaces are assigned.

Mr. Griffin said no that the tenants have stickers to park there.

Mr. Murray asked how the relationship is working between Arlington Catholic and the Arlington Housing Authority.

Mr. Griffin said very well.

Mr. Griffin said that we switched to bi-annual rent redetermination. When there is an increase in Social Security you apply it across the board to everyone. We send out letters to everyone. The tenants can request to have their rent recertified.

Mr. Brosnan asked if we round off the rent.

Mr. Griffin said yes.

Appointments

Local Tenants Organizations
NONE

General Public
NONE

Minutes of October Regular Meeting
VOTED
Upon a motion made by Mr. Brosnan and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept the October Regular Meeting Minutes.

  Yes No
Richard Murray X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



Year End Financial Statement Signatures 400, 689, MRVP

VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Mitropoulos it was voted unanimously in favor to accept the Year End Financial Statements for the 4001 project.

  Yes No
Richard Murray X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Mitropoulos it was voted unanimously in favor to accept the Year End Financial Statements for the 689 project.

  Yes No
Richard Murray X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Mitropoulos it was voted unanimously in favor to accept the Year End Financial Statements for the MRVP project.

  Yes No
Richard Murray X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



Contract for Financial Assistance CFA $280,000 Cogen

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Talanian it was voted unanimously in favor to allow the Chairman to sign the contract for Financial Assistance CFA.

  Yes No
Richard Murray X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



George Mead & Jeremiah Keefe

Discussion held on Vacation Time

Personnel Policies

Executive Session – to discuss Collective Bargaining Strategy

Mr. Griffin said he received an e-mail to sit down with a mediator and Mr. Griffin feels we can work something out with them. We will respond tomorrow and tell them we think we can accomplish an agreement with mediation at this time.

Old Business
NONE

New Business
NONE

Upon a motion made by Mr. Mitropoulos and seconded by Mr. Talanian it was unanimously voted in favor adjourn the meeting at 9:00 PM.

The next meeting is December 19, 2012 at 6:00PM.