Meeting Minutes

Meeting of the AHA - October 17, 2012

Call to Order
The meeting was called to order at 7:10 P.M. by Richard Murray, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Richard Murray, Nicholas Mitropoulos, Teresa Walsh, Daniel Brosnan and Gaar Talanian

Also Present: John J. Griffin, Executive Director, John L. Greco, Attorney and Richard Conlon, Accountant

Notice to Town Clerk
Notice of this meeting was delivered electronically on December 22, 2011, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Mr. Murray wanted a motion to be made to accept Ms. Walsh’s resignation letter.

VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Brosnan it was unanimously voted in favor to accept Ms. Walsh’s resignation letter.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



Project Updates
Mr. Griffin said that the thermostat installation at Winslow has been completed and now they are being installed at Chestnut Manor.

The toilet installation is still ongoing. They are completed at Drake and about 30 have been installed at Winslow Towers.

Mr. Griffin gave the Board Members a schedule of when the refrigerators will be given to the tenants.

The lighting at Drake Village will begin next week.

The boilers are up and running and a small punch list is almost finished. The final completion document will be voted on at the November meeting.

The handicap design is on hold at Chestnut Manor. The tenants would like a handicap ramp on the front of the building. We only have $30,000.00 to spend. Mr. Griffin wants to take the money and do the handicap ramp.

100% documents for the siding project at Menotomy Manor are due next week. The energy money is to be put into this project.

Mr. Griffin said that he got approval for the design work for the co-gen project at Winslow. The cost of the construction is $240,000.00 and $24,000.00 for the design.

The money from the Formula Funding is as follows:

2013 - $20K for the sidewalk project.
2013 - $230K for the new roof at Chestnut Manor
2013 – $500K for the siding replacement at Menotomy Manor Duplex
2014 - $190K for the Boiler Replacement at Cusack Terrace
2014 - $400K for the Window Replacement at Winslow Towers


Also we are getting a new card key system at Chestnut Manor.

The paving at 24 Summer Street should be finished this week. There will be 11 new parking spaces.

Social Security will increase by 1.7%. This is a bi year for the rent redetermination but if a tenant wants to have it done they can.

The web site will be up and running in two weeks.

Appointments

Local Tenants Organizations

Graciella Correra said that the library was very successful. They are getting books that have large print. She would like the Housing Authority to donate furniture to put against the wall to put the large print books in.

Mr. Murray said that Mr. Griffin will work on this.

She also said that the pool table needs to be repaired and the exercise equipment.

The English class for Chinese people will start.

She wants to know about the speed bumps and the lines put in for the crosswalks.

Mr. Griffin said that the speed bump has been ordered.

Graciella said that the Tenant President at Drake resigned.

Mr. Griffin explained what had happened at Drake also happened at Chestnut Manor with the Tenant of the Year. Mr. Griffin said that the Tenant President can write a letter to say they don’t want Tenant of the Year anymore.

General Public
George Mead, maintenance man for the Housing Authority, talked about when he retires after 32 years of service. He didn’t have a vacation the first year he worked. He said that he will get paid for seven weeks of sick time. He wants to give the remainder of his sick time to the Board so that other people can use the time. He talked about the accrued vacation time that he hasn’t used. He doesn’t know why he can’t get the accrued 30 days.

Mr. Murray said we will put this on the Agenda for next month and Mr. Griffin will look into this.

Minutes of August Regular Meeting VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Brosnan it was unanimously voted in favor to accept the September Regular Meeting Minutes as amended.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



Housing Choice Voucher FMR effective January 1, 2013

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Brosnan it was voted unanimously in favor to accept the Housing Choice Voucher FMR as proposed effective January 1, 2013 as follows: Bedroom Size Payment Standard
0 $ 1,138.
1 $ 1,271.
2 $ 1,588.
3 $ 1,798.
4 $ 1,955.
5 $ 2,248.
6 $ 2,541.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



2013 Budgets (Rich Conlon)

VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Brosnan it was unanimously voted to approve the 4001 Budget for 2013.

Annual Operating Budget for State-Aided Housing Fiscal Year : 2013 Motion : Gaar Talanian moved that the proposed Operating budget for State-Aided Housing of the Arlington Housing Authority (Chapter 200/667/705/689/MRVP), Program Number 400-1 for Fiscal Year Ending 9/30/2013 showing Total Revenue of $ 3,483,850.00 and Total Expenses of $ 3,733,505.00 , there by requesting a subsidy of $ 0.00 be submitted to the Department of Housing and Community Development for its review and approval. Dan Brosnan seconded the motion which, upon roll-call, was passed by a vote of 5 to 0 .

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Brosnan it was unanimously voted to approve the 689-1 Budget for 2013.

Annual Operating Budget for State-Aided Housing Fiscal Year : 2013
Motion : Gaar Talanian moved that the proposed Operating budget for State-Aided Housing of the Arlington Housing Authority (Chapter 2000/667/705/689/MRVP), Program Number 689-1 for Fiscal Year Ending 9/30/2013 showing Total Revenue of $ 30,352.00 and Total Expenses of $ 42,302.00, there by requesting a subsidy of $ 0.00 be submitted to the Department of Housing and Community Development for its review and approval. Dan Brosnan seconded the motion which, upon roll-call, was passed by a vote of 5 to 0 .

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Brosnan it was unanimously voted to approve the MRVP Budget for 2013.

Annual Operating Budget for State-Aided Housing
Fiscal Year : 2013
Motion : Gaar Talanian moved that the proposed Operating budget for State-Aided Housing of the Arlington Housing Authority (Chapter 2000/667/705/689/MRVP), Program Number MRV-P for Fiscal Year Ending 9/30/2013 showing Total Revenue of $ 1,500.00 and Total Expenses of $ 530.00 , there by requesting a subsidy of $ 0.00 be submitted to the Department of Housing and Community Development for its review and approval. Dan Brosnan seconded the motion which, upon roll-call, was passed by a vote of 5 to 0 .

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



Mr. Conlon explained the budgets to the Board Members.

VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Brosnan it was voted unanimously in favor to approve the 400-1 Budget for fiscal year ending September 30, 2013 with modifications to the certifications to the best of our knowledge and belief.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Mitropoulos it was unanimously voted in favor to reconsider the motion to approve the 400-1 Budget.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Mitropoulos it was unanimously voted in favor to approve the 400-1 amended Certification language to the best of our knowledge and belief.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



VOTED
Upon a motion made by Mr. Talanian and seconded by Mr. Brosnan it was unanimously voted in favor to approve the 689-1 State Aided Budget for fiscal year ending September 30, 2013 with the amended Certification language to the best of our knowledge and belief.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Talanian it was unanimously voted in favor to approve the MRVP Budget for the fiscal year ending September 30, 2013 with the amended Certification language to the best of our knowledge and belief.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



FSS Graduate

Mr. Griffin explained the FSS program. Mr. Griffin asked the Board to sign a letter to release the check for the FSS graduate.

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Talanian it was unanimously voted to make out the check for the FSS Graduate in the amount of $10,702.14.

  Yes No
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Daniel Brosnan X  
Gaar Talanian X  



Personnel Policies

Mr. Griffin said they are still being discussed.

Executive Session – to discuss Collective Bargaining Strategy

Mr. Griffin said that there was not need to go into Executive Session. The Housing Authority is meeting with the Union on Friday.

Old Business
Ms. Walsh said that she would like to set a new date to work on the Personnel Policy.

New Business
Mr. Murray wanted to know what we have to do with Ms. Walsh’s resignation.

Mr. Griffin said we have to meet with the Board of Selectmen. We will need a letter of interest from the individuals who want to become a Board Member.

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Talanian it was unanimously voted in favor adjourn the meeting at 9:30 PM. The next meeting is November 21, 2012.