Meeting Minutes

Regular Meeting of the AHA - January 18, 2012

Call to Order
The meeting was called to order at 7:05 P.M. by Richard Murray, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Richard Murray, Teresa Walsh Dan Brosnan and Gaar Talanian

Also Present: John J. Griffin, Executive Director, John L. Greco, Attorney and Richard Conlon

Absent: Nicholas Mitropoulos

Notice to Town Clerk
Notice of this meeting was delivered electronically on, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Project Updates
The RFP Project Based Vouchers Bid is opening on February 8, 2012. The new website (draft) is being worked on. The materials for the roofs at Drake should be in later this week. The asbestos removal Drake contracts have been sent to DHCD for approval. The engineering boiler specs are in progress. We will bid out eight boilers. The Chestnut Manor entrance is in design. The toilet replacement is ready to go out to bid. We will put out an RFP Unit Purchase in February from CDBG funds. The inmates are painting the hallways at Drake and they are adding a Chair-rail. The rent redeterminations for 667 are beginning. We should start thinking about request for the CDBG funds.

Appointments

Local Tenants Organizations
NONE

General Public
NONE

No Smoking Waiver Letter to DHCD
Contract for Financial Assistance Low flow toilet $80,000. Work Plan 1016 Project #010047

VOTED
Upon a motion made by Ms. Walsh and seconded by Mr. Brosnan it was unanimously voted in favor to accept the contract for the install of Low Flow Toilets for Work Plan 1016 Project #010047.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Gaar Talanian X  

Minutes of December 21, 2011

VOTED
Upon a motion made by Mr. Brosnon and seconded by Ms. Walsh it was unanimously voted in favor to approve the Minutes of December 21, 2011.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Gaar Talanian X  

Budget and Salary Certification (DHCD) (Rich Conlon)

VOTED
Upon a motion made by Ms. Walsh and seconded by Mr. Talanian it was unanimously voted in favor to execute as amended on the attached Salary Certification, Year End Financial Statements Certifications and the Budget Certification.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Gaar Talanian X  

Letter of Engagement (Rich Conlon)
This was tabled until next meeting.

Old Business
Mr. Murray wanted to know where we were on the non-profit. He would like to have Mr. Griffin put this on the agenda for next month.

New Business
NONE

Executive Session to Discuss Collective Bargaining Agreement

VOTED
Mr. Talanian made a motion to enter into Executive Session to discuss collective bargaining agreement and when the Board returns to Regular Session it does so only for the purpose of adjournment.

The motion was seconded by Ms. Walsh.

The Chairman called a roll call vote of the Board

  Yes No
     
Daniel Brosnan Aye
Richard Murray Aye  
Teresa Walsh Aye  
Gaar Talanian Aye  

The Chairman declared the Board in Executive Session at 9:00 PM.

VOTED
A motion was made by Ms. Walsh and seconded by Mr. Talanian it was unanimously voted to end and conclude the Executive Session and return to Regular Meeting.

The Chairman called a roll call vote of the Board.

  Yes No
     
Daniel Brosnan Aye
Richard Murray Aye  
Teresa Walsh Aye  
Gaar Talanian Aye  

The Chairman declared the Executive Session had ended and the Regular Meeting resumed at 9:45 PM.

VOTED
Upon a motion made by Ms. Walsh and seconded by Mr. Talanian it was unanimously voted in favor to set up a subcommittee for the personal policy. On the Committee will be Gaar Talanian, Teresa Walsh, John Griffin and John Greco.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Gaar Talanian X  

VOTED
Upon a motion made by Ms. Walsh and seconded by Mr. Brosnan it was unanimously voted in favor to reconsider the vote to the Budget Certification.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Gaar Talanian X  

VOTED
Upon a motion made by Ms. Walsh and seconded by Mr. Brosnan it was unanimously voted in favor to include Mr. Mitropoulos in the voting of the amended Salary Certification, Year End Financial Statements Certification and the Budget Certification.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Gaar Talanian X  
Nicholas Mitropoulos X  

Adjourn
VOTED
Upon a motion made by Mr. Brosnan and seconded by Mr. Talanian it was unanimously voted to adjourn the meeting at 10:00 PM...
The next meeting is February 15, 2012.