Meeting Minutes

Meeting of the AHA - September 21, 2011

Call to Order
The meeting was called to order at 7:05 P.M. by Richard Murray, in the Community Room at 37 Drake Road, Arlington, MA.

Roll Call
Present: Richard Murray, Teresa Walsh Daniel Brosnan and Nicholas Mitropoulos

Also Present: John J. Griffin, Executive Director, and John Greco, Attorney

Absent: Brian Connor

Notice to Town Clerk
Notice of this meeting was delivered electronically on March 7, 2011, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Project Update
Mr. Griffin said Menotomy Manor has begun the second phase of the sidewalks. They expect to pour on Thursday, weather permitting.
We are redesigning the rear entrance with DHCD architects. The will have a handicap ramp and automatic door openers.

Appointments
Local Tenants Organizations

Graciella Correria said that there was an open tenant's association meeting on September 12, 2011. She is organizing the election that will take place. The nomination papers are up on the bulletin board and every cottage. General Public

Capital Planning System Tenant Presentations
Mr. Griffin said that we need a vote by the Board on the 5 year plan. Mr. Griffin stated that we will be having $373,123.52 to spend the first year. We will have $593,265.00 to spend the second year and $331,327.00 for the third year. We have to have $223,230.00 for emergency reserve. We will be doing the CIMS. The board will meet with the tenant association every year to discuss what type of work they need to be done to their particular building.

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to approve the 5 Year Capital Planning System for submission to DHCD for the amounts of:

Year 2012 $373,123.52
Year 2013 $593,265.00
Year 2014 $331,327.00
Emergency Reserve $223,230.00

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  

Executive Directors Pay Review in September
This will be discussed next month.

Minutes of August Regular Meeting,
VOTED
Upon a motion made by Mr. Brosnan and seconded by Ms. Walsh it was unanimously voted in favor to approve the August 17, 2011 minutes.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos abstained  

Minutes of August Special Meeting
VOTED
Upon a motion made by Mr. Brosnan and seconded by Ms. Walsh it was unanimously voted in favor to approve the August 17, 2011 minutes.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos abstained  

Old Business
Mr. Griffin said that the AHA receives an award on 8-19-11 for the accessible handicap design at Menotomy Manor.

New Business
Mr. Griffin thanked his staff for doing a great job at the cookouts.
Mr. Mitropoulos also acknowledged Mr. Griffin and the team at the AHA on how well they did the cookouts.

Adjourn
The meeting was adjourned 7:45 PM.
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted to adjourn the meeting.
The next meeting is October 19, 2011 at Winslow Towers.