Meeting Minutes

Meeting of the AHA - July 20, 2011

Call to Order
The meeting was called to order at 7:10 P.M. by Richard Murray, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Richard Murray, Teresa Walsh Daniel Brosnan and Nicholas Mitropoulos

Also Present: John J. Griffin, Executive Director, Richard Conlon, CPA and John Greco, Attorney

Absent: Brian Connor

Notice to Town Clerk
Notice of this meeting was delivered electronically on March 7, 2011, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Project Update
DHCD was at the office on Thursday, June 14, 2011, for a Capital Planning meeting. Mr. Griffin said that we changed a lot of our priorities on what has to be done at the different projects. We had the van take them to the buildings and we showed them the heating system and we showed them the sidewalks that we did at Menotomy Manor. DHCD would like the Board to vote on some of these projects. We will be getting 1.4 million in the next four years. It is broken down on what we can use this for. We will submit an alternate plan on what we can do. We can request by e-mail to request funding to do these projects.

Mr. Griffin said that with the heat wave that is coming he called the emergency team. He said that a lot of people don't have air conditioning. The staff will go door to door to see who has air conditioning and who doesn't. We have three costs in all buildings except there are six at Drake.

Mr. Murray said that we can buy fans for the tenants that don't have any air conditioning and charge it to tenant services.

VOTED
Upon a motion made by Ms. Walsh and seconded by Mr. Brosnan it was unanimously voted in favor to take an assessment on how many people need fans and to purchase them.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  

Appointments
Local Tenants Organizations
NONE

General Public
NONE

Fiber Tower Antenna Bid
Mr. Griffin said that AT & T wants the fiber tower to be there. They want to use the antennas. Metro PCS said they are changing phone lines and are not paying any more money.

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted to put the Antenna out to bid.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  

Capital Planning System – Roof Drake Village
When the 200-1 roofs were put in the shingles were faulty. One roof was leaking and we patched it. We can get $7,000.00 worth of material back. We have to replace with VP Shingles. We will be reimbursed up to $7,000.00. It will cost $19,500.00 of material and labor to replace the roofs. We talked to DHCD and they said to submit it right away. We will replace all the shingles not just the ones that are defective.

Mr. Griffin said that Drake Village has 9 cottages. We had gas lines run to the cottages for $140,000.00 that national grid picked up. I will cost $150,000.00 to convert 9 cottages to gas. Each cottage has 8 units.

Mr. Griffin said that at Chestnut Manor the back entrance there are steps the people have to go down. It will cost $30,000.00 to redesign the entrance and the lobby. We have to use 1% of the funding for ADA. We also have to keep $230,000.00 for emergency reserve. We have to set aside a small amount for the 689-1. We have to set aside $15,000.00 for the next group of sidewalks we want to do in the fall.

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to approve doing the roofs at Drake Village and to do the heating system at Drake.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to approve the redesign of the entrance and the lobby at Chestnut Manor.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  

Roofs Drake Proprietary Spect for BP Shingles

VOTED
Upon a motion made by Ms. Walsh and seconded by Mr. Brosnan it was unanimously voted in favor to authorize a bid to set forth BP sole source of repairs at Drake.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  

Mr. Murray said we should ask what grade shingle we are getting.

August 2, National Night Out
Mr. Griffin said that the Fire Department, the Police and the Sheriff's Department will be there. It is from 5:00 PM to 8:00 PM at Menotomy Manor. We are inviting the neighbors that are around the manor. The Boys and Girls club will be there. We have a magician doing two shows and we will be having a popcorn stand and a cotton candy stand. There will be hamburgers and hot dogs and sundaes for all.

Special Meeting August 17, 2011
There will be a special meeting for the Section 8 Admin. Plan. Mr. Griffin said that we are not required to submit one every year.

Minutes of June 15, 2011
Upon a motion made by Mr. Brosnan and seconded by Ms. Walsh it was unanimously voted in favor to approve the June 15, 2011 minutes.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos abstained  

Minutes of joint Meeting May 23, 2011

Upon a motion made by Mr. Brosnan and seconded by Ms. Walsh it was unanimously voted in favor to approve the May 23, 2011 minutes.

  Yes No
     
Daniel Brosnan abstained
Richard Murray X  
Teresa Walsh abstained  
Nicholas Mitropoulos abstained  

Old Business
Mr. Muray wanted to know if we have a date on the Brian Greeley dedication.

Mr. Griffin said that he has submitted to the Board of Selectmen and we are hoping by September. We should start looking at a date in September to honor Brian Greeley. It will be a work night.

Mr. Griffin said that Tina Brooks is leaving DHCD. He also said that the ANEUL Expense Level will increase by 3%.

New Business

Adjourn
The meeting was adjourned 8:30 PM.
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Brosnan it was unanimously voted to adjourn the meeting.
The next meeting is August 17, 2011 at Winslow Towers.