Meeting Minutes

Meeting of the AHA - November 16, 2011

Call to Order
The meeting was called to order at 7:00 P.M. by Richard Murray, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Richard Murray, Teresa Walsh Nicholas Mitropoulos, Dan Brosnan And Gaar Talanian

Also Present: John J. Griffin, Executive Director, John L. Greco, Attorney and Richard Conlon, Accountant

Notice to Town Clerk
Notice of this meeting was delivered electronically on November 10, 2011, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Mr. Murray thanked Mr. Connor for his tenure. Mr. Murray introduced the new Board Member, Gaar Talanian. Mr. Talanian gave a brief background of where he grew up, what school he attended and where he has worked.

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to nominate Mr. Murray as Chairman.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Gaar Talanian X  

VOTED
Upon a motion made by Mr. Brosnan and seconded by Mr. Mitropoulos it was unanimously voted in favor to nominate Ms. Walsh as Vice Chairman.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Gaar Talanian X  

Project Updates
The sidewalks have stopped at Menotomy Manor due to the weather. The bids will open for the asbestos removal. We are waiting for the contract for the roofs. We are still doing design work on Chestnut Manor. They are tearing up the floor.

Mr. Brosnan asked about the plaque for Brian Greeley. Mr. Murray wanted to know if we got approval and Mr. Griffin said yes.

Appointments

Local Tenants Organizations
NONE

General Public
NONE

Peggy Regan & Janet McGuire – Operation Success
Mr. Griffin explained the role of Peggy Regan at Operation Success. HUD said CDBG funds were not an allowable expense for field trips and awards. They are asking for money from the Arlington Housing Authority to fund these trips and programs.

Mr. Griffin said that at the November 7, 2011 Town Audit Report said it wasn't allowable expenses and Operation Success has to repay back $2,400.00 to CDBG.

Mr. Murray wanted to know what they spend each year.

Mr. Griffin said that it is a Board decision on whether to give Operation Success the money for the field trips and awards.

Mr. Brosnan said he has not trouble going forward but he has trouble going back.

VOTED
Upon a motion made by Mr. Brosnan and seconded by Ms. Walsh it was voted unanimously in favor to give Operation Success $1,500.00 to help offset operational cost and support cultural enrichment.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Gaar Talanian X  

Fiber Tower Antenna Lease
This was tabled until next meeting.

Grant for low flow toilets
Mr. Griffin stated that we have been working with DHCD for replacement toilets. They have already given us 100 replacement toilets and now DHCD has awarded us 400 more toilets. DHCD will buy the toilets. We are installing five different types. We have received $120,000.00 for installation of the toilets.

Grant for Co-gen Study
Mr. Griffin said that Debra Hall has agreed to fund $5,000.00 for this study.

Housing Choice Vouchers HUD Fair Market Rents
a. Studio Bedroom $1,099.
b. One Bedroom $1,283.
c. Two Bedroom $1,506.
d. Three Bedroom $1,718.
e. Four Bedroom $1,872.
f. Five Bedroom $2,535.
Mr. Griffin said that more and more people can't find an apartment in Arlington. The rents have increased 104% and 108% of FMR for 4 & 5 Bedrooms. Mr. Griffin said that we can pay up to 110% per Board approval.

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Brosnan it was unanimously voted in favor to approve the proposed payment standard as presented.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Gaar Talanian X  

Executive Director Pay Review
VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Talanian it was unanimously voted in favor to approve the Annual increment in lieu of salary increase at the September 2012 meeting.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Gaar Talanian X  

Minutes of October 19, 2011
VOTED
Upon a motion made by Mr. Brosnan and seconded by Mr. Murray it was unanimously voted in favor to approve the October Minutes.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos abstained  
Gaar Talanian abstained  

2012 Budget Presentation (Rich Conlon)
Mr. Conlon explained the 2012 Budget to the Board.

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Brosnan it was unanimously voted in favor to approve the 4001 September 30, 2012 Budget.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Gaar Talanian X  

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Brosnan it was unanimously voted in favor to approve the 689 September 30, 2012 Budget.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Gaar Talanian X  


VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Brosnan it was unanimously voted in favor to approve the MRVP September 30, 2012 Budget.


  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Gaar Talanian X  

VOTED
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Talanian it was unanimously voted in favor to approve the Section 8 Federal Budget September 30, 2012 Budget.

  Yes No
     
Daniel Brosnan X
Richard Murray X  
Teresa Walsh X  
Nicholas Mitropoulos X  
Gaar Talanian X  

Old Business
Mr. Brosnan asked about smoking in the buildings.
Mr. Murray said they went to the Fall Conference and got a lot of information on this. He would like to have a meeting on Monday, November 21, 2011 on smoking.

New Business
Mr. Conlon said that we should consider transferring money into the Affordable Housing Program from the Services Trust Program.
Mr. Murray wanted to know what would happen if we put it in the regular reserve.

Adjourn
The meeting was adjourned at 10:30
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Talanian it was unanimously voted to adjourn the meeting.
The next meeting is December 21, 2011.