Meeting Minutes

Meeting of the AHA - August 8, 2010

Call to Order
The meeting was called to order at 7:10 P.M. by Brian Greeley, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Brian R. Greeley, Nichols Mitropoulos and Teresa Walsh
Also Present: John J. Griffin, Executive Director, John L. Greco, Attorney
Absent: Richard Murray and Brian Connor

Notice to Town Clerk
Notice of this meeting was delivered electronically on February 11, 2010, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Project Updates
Cusack Terrace is going well. They are putting water proofing down.
Chestnut Manor was put out to bid for the hot water system. The AHA rejected all the Bids. The AHA is putting this out to bid again with the demolition.

Appointments
Local Tenants Organizations

General Public
NONE

Change Order No. 1 – 5 Mercury Mechanical
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to accept Change Order No. 1 in the amount of $11,437.00 credit which is in the Housing Authorities favor.

Nicholas Mitropoulos - VOTED YES
Teresa Walsh - VOTED YES
Brian Greeley - VOTED YES

Change Order No. 1 – 5 Mercury Mechanical
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to accept Change Order No. 2 in the amount of $2,037.00.

Nicholas Mitropoulos - VOTED YES
Teresa Walsh - VOTED YES
Brian Greeley - VOTED YES

Change Order No. 1 – 5 Mercury Mechanical
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to accept Change Order No. 3 in the amount of $625.00.

Nicholas Mitropoulos - VOTED YES
Teresa Walsh - VOTED YES
Brian Greeley - VOTED YES



Change Order No. 1 – 5 Mercury Mechanical
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to accept Change Order No. 4 in the amount of $1,875.00.

Nicholas Mitropoulos - VOTED YES
Teresa Walsh - VOTED YES
Brian Greeley - VOTED YES

Change Order No. 1 – 5 Mercury Mechanical
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to accept Change Order No. 4 in the amount of $3,125.00.

Nicholas Mitropoulos - VOTED YES Teresa Walsh - VOTED YES Brian Greeley - VOTED YES

Project Based Section 8
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to put out a Request for Proposal for up to 25 units for the Project Based Section 8.

Roll Call

Nicholas Mitropoulos - VOTED YES
Teresa Walsh - VOTED YES
Brian Greeley Abstained

RFP Condos
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted to prepare a Request for Proposal to purchase up to 20 condos.

Nicholas Mitropoulos - VOTED YES
Teresa Walsh - VOTED YES
Brian Greeley Abstained

Formula Funding Contract for Finacial Assistance 010025001 DHCD Proj# 010042
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to have the Chairman sign the Contract for Financial Assistance 010025001, DHCD project No. 010042 Formula Funding master CFA-all developments-for the preservation and modernization of state supported public housing.

Nicholas Mitropoulos - VOTED YES
Teresa Walsh - VOTED YES
Brian Greeley - VOTED YES

Executive Director Review at September Meeting
Mr. Griffin wanted to let the Board know about the Executive Director review that will take place at the September 15th meeting.
Arlington Boys and Girls Golf Tournament
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted in favor to purchase tickets for the Boys and Girls Golf Tournament.

Nicholas Mitropoulos - VOTED YES
Teresa Walsh - VOTED YES
Brian Greeley - VOTED YES

Preliminary Budget discussion
Mr. Griffin said he will meet with the Tenant Presidents to discuss what they might need in the next fiscal year.
Mr. Greeley wants to meet with Rich Conlon and discuss the budget.
Mr. Griffin said that the security upgrade in the buildings will be put in the budget. We will be able to put a monitor in the buildings so that we can type messages to the tenants at Drake Village.

Old Business
There was a brief discussion about the Boston Housing Authority going non smoking buildings. This will help the AHA in doing the same thing.

New Business
Mr. Griffin spoke about Irene Warren who used to do the books for the Van Drivers.
Mr. Mitropoulos wanted to congratulate Mr. Griffin, Rich Conlon and Sandra Gammon on the audit that was just done without any findings.

Adjourn
The meeting was adjourned 8:35 PM.
Upon a motion made by Mr. Mitropoulos and seconded by Ms. Walsh it was unanimously voted to adjourn the meeting.
The next meeting will be September 15, 2010 at Winslow Towers.