Meeting Minutes

Meeting of the AHA - October 20, 2010

Call to Order
The meeting was called to order at 7:00 P.M. by Brian Greeley, at 37 Drake Road, Arlington, MA.

Roll Call
Present: Brian R. Greeley, Brian Connor, Teresa Walsh and Richard Murray
Also Present: John J. Griffin, Executive Director, John L. Greco, Attorney
Absent: Nicholas Mitropoulos

Notice to Town Clerk
Notice of this meeting was delivered electronically on February 11, 2010, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Project Updates
Completion of Hot Water System at Hauser.
Waterproofing of plaza is 75% complete.
WT energy conservation is replacing light fixtures and replacing bulbs for tenants. They will be going them at Hauser in two weeks. The lights will be light sensor in all buildings.
The extermination at Drake is going on. It is costing the AHA $80,000.00 which is taking a major piece out of our operating budget.

Appointments
Local Tenants Organizations
NONE

General Public
Mr. Wang who is a tenant at Drake spoke about protecting the tenants' health.
Vera Simole thanked Mr. Griffin, Mary Maher, Beth Martin and Lauren Griffin for the hard work they have done.
Joe Daly thanked the Chairman and the Executive Director for putting the POW & MIA flag up. He said the staff responded to the problem and commended the staff for what they have done.
Mr. Griffin said that the dogs will check them in 30 days.
Mr. Griffin said he should talk to Mary. We can call these people in for meetings to resolve this issue.
RFP Housing Units
Mr. Griffin has proposed to purchase 1 to 20 units. One of the 2bedroom units will be used for domestic violence.
Mr. Connor wanted to know if we have the funding.
Mr. Griffin said we have the option to purchase either 1 or 20 units. We have $225,000.00 from a Grant.

Smoking Policy
Mr. Greco said he has a packet on the smoking policy. We have to go the DHCD for approval. He spoke about the smoking Policy and what it entails.
Mr. Greeley wants to appoint a subcommittee.
Joe Daly said there should be open meetings. He wants to be on the subcommittee.
Mr. Murray asked Mr. Greco how a lease renewal impacts this smoking issue.
Mr. Greco said that the leases just roll over.
Mr. Greeley and Mr. Murray will be on the subcommittee.

VOTED
Upon a motion made by Mr. Connor and seconded by Mr. Murray it was unanimously voted in favor to survey the waiting list.

Brian Connor - VOTED YES
Richard Murray - VOTED YES
Teresa Walsh - VOTED YES
Brian Greeley - VOTED YES

August 18, 2010 Minutes
VOTED
Upon a motion made by Ms. Walsh and seconded by Mr. Greeley it was unanimously voted in favor to approve the August Minutes.

Brian Connor - abstained Richard Murray - abstained Teresa Walsh - VOTED YES
Brian Greeley - VOTED YES

September 15, 2010
VOTED
Upon a motion made by Mr. Connor and seconded by Mr. Murray it was unanimously voted in favor to approve the September Minutes.

Teresa Walsh - VOTED YES
Richard Murray - VOTED YES
Brian Greeley - VOTED YES
Brian Connor - VOTED YES

September 20, 2010 Special Meeting Minutes
VOTED
Upon a motion made by Ms. Walsh and seconded by Mr. Connor it was unanimously voted in favor to approve the September Special Meeting Minutes.

Brian Connor - abstained Teresa Walsh - VOTED YES
Richard Murray - VOTED YES
Brian Greeley - VOTED YES

Change Order #1 Hot Water System Hauser Building
VOTED
Upon a motion made by Mr. Murray and seconded by Mr. Connor it was unanimously voted in favor to accept Change Order #1 for the $2,675.00 decrease in the contract.

Brian Connor - VOTED YES
Teresa Walsh - VOTED YES
Richard Murray - VOTED YES
Brian Greeley - VOTED YES

Award Contract for Low Bid
VOTED
Upon a motion made by Mr. Murray and seconded by Mr. Connor it was unanimously voted in favor to award the Bid for contract in the amount of $118,000.00 to Charles Moran to replace the Hot Water System at Chestnut Manor.

Brian Connor - VOTED YES
Teresa Walsh - VOTED YES
Richard Murray - VOTED YES
Brian Greeley - VOTED YES

Certificate of Substantial Completion Hauser
VOTED
Upon a motion made by Ms. Walsh and seconded by Mr. Connor it was unanimously voted in favor to approve the Certificate of Substantial Completion Hauser.
Brian Connor - VOTED YES
Teresa Walsh - VOTED YES
Richard Murray - VOTED YES
Brian Greeley - VOTED YES

Executive Director Pay Review
This was tabled

2011 Budget
This was tabled

Old Business
NONE

New Business
NONE

Adjourn
The meeting was adjourned 8:3 0 PM.
Upon a motion made by Mr. Murray and seconded by Mr. Connor it was unanimously voted to adjourn the meeting.
The next meeting will be November 17, 2010 at Cusack Terrace.