Meeting Minutes

Meeting of the AHA - August 19, 2009

Call to Order
The meeting was called to order at 7:14 P.M. by Brian Greeley, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Brian R. Greeley, Teresa Walsh, Richard Murray and Nicholas Mitropoulos

Also Present: John J. Griffin, Executive Director, John L. Greco, Attorney

Absent Brian Connor

Notice to Town Clerk
Notice of this meeting was delivered electronically on January 20, 2009, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Appointments
Local Tenants Organizations
Mr. Greeley said that we will have the Board Meeting at Drake Village on September 16, 2009 instead of Winslow. Mr. Greeley said that we should rotate the meetings and Mr. Mitropoulos agreed.

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to take a 5 minute recess at 8:45.

  YES    NO
Teresa Walsh
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
X
 




Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted to accept the Request for Proposal for T-Mobile in the amount of $1,800.00 per month for ten years with 2 five year extensions.

  YES    NO
Teresa Walsh
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
X
 




The meeting resumed at 8:50PM.
General Public
NONE

Project Updates
We have received 2 letters from Nangle Engineering Inc. about the Hot Water System Conversion for the 667-2 Project at Chestnut Manor and the 667-4 Project at Hauser Building.

Upon a motion made by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted to approve the proprietary specifications for the Modcon boiler manufactured by Heat Transfer Products of East Freetown, MA. at Chestnut Manor.

  YES    NO
Teresa Walsh
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
X
 




Upon a motion made by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted to approve the domestic water heaters that makes use of the Turbomax line of high volume which are manufactured by Thermo 2000 of Richmond, Quebec. at Chestnut Manor

  YES    NO
Teresa Walsh
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
X
 




Upon a motion made by Mr. Mitropoulos and seconded by Mr. Murray it was unanimously voted to approve the proprietary specifications for the Modcon boiler manufactured by Heat Transfer Products of East Freetown, MA at Hauser Building.

  YES    NO
Teresa Walsh
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
X
 




Upon a motion made by Mr. Mitropoulos and seconded by Mr. Murray it was unanimously voted to approve the domestic water heaters that makes use of the Turbomax line of high volume which are manufactured by Thermo 2000 of Richmond, Quebec at Hauser Building.

  YES    NO
Teresa Walsh
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
X
 




GASB 45 – Low Bidder Primoris Benefit Advisors, Inc. $5,000.

Upon a motion made by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept Primoris Benefit Advisors Inc. to do GASB 45.

  YES    NO
Teresa Walsh
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
X
 




National Grid 37 Drake Road Gas 10 year agreement
Upon a motion by Mr. Mitropoulos and seconded by Mr. Murray it was unanimously voted in favor to approve the 10 year agreement with National Grid at 37 Drake Road.

  YES    NO
Teresa Walsh
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
X
 




National Grid 54 Medford Street Gas 10 year agreement $3,500.
Upon a motion by Mr. Mitropoulos and seconded by Mr. Murray it was unanimously voted in favor to approve the 10 year agreement with National Grid at 54 Medford Street subject to John Greco's approval.

  YES    NO
Teresa Walsh
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
X
 




Sign Contract with T-Mobile for 4 Winslow Street

The Board needed to sign the contract. John Greco has already reviewed the contract and has approved.

Menotomy Manor Cookout Thursday, August 20, 2009

The cookout is at 5:30. There are about 80 kids between the ages of 7 to 13 that Mr. Griffin wants to talk to about signing up for little league. We can get the kids gloves. Mr. Griffin is going to have the paper work ready for the cookout.

Also there is a girl by the name of Ashley who is 8 years old and has issued with the trash. She wants to have a trash day. Mr. Griffin said they should start a kids association.

Marion King will have a table set up at the cookout to try to get some people to sign up to be officers.

Minutes – May 2009
Upon a motion made by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted to approve the May 2009 minutes.

  YES    NO
Teresa Walsh
Brian Greeley
Nicholas Mitropoulos
X
X
X
 




Mr. Murray abstained

Minutes – June 2009
Upon a motion made by Mr. Murray and seconded by Mr. Greeley it was unanimously voted to approve the June 2009 minutes.

  YES    NO
Brian Greeley
Richard Murray
X
X
 




Mr. Mitropoulos abstained
Ms. Walsh abstained

Minutes – July 2009
Upon a motion made by Mr. Greeley and seconded by Ms. Walsh it was unanimously voted to approve the July 2009 minutes.

  YES    NO
Teresa Walsh
Brian Greeley
Richard Murray
X
X
X
 




Mr. Mitropoulos abstained

New Business
Mr. Murray wanted to thank the maintenance men and the office staff for doing the cookouts. He asked if there could be a letter written for their files from the Board.

Mr. Griffin said they like time off and Ms. Walsh said they should do something.

Mr. Murray wanted to know if the Tenant Association thanks the men.

Mr. Griffin said it is nice that the Board appreciates what everyone does at the cookouts.

Mr. Murray read in the NAHRO flyers on how the money was cut for housing and he said Mr. Griffin is doing a good job.

Mr. Mitropoulos said that some people in the office got their MPHA's.

Mr. Griffin said that the AHA has the highest number of people that have rec'd their MPHA's.

Mr. Greeley wanted to talk about the renewal of the contract for Mr. Griffin.

Mr. Griffin said he has a good feeling with the Board that they want him to continue.

Mr. Mitropoulos thought there was a third year extension if the contract expired. If they didn't tell Mr. Griffin by June 30, 2009 it was extended for the third year. Mr. Mitropoulos doesn't want to Mr. Griffin to go anywhere.

Upon a motion made by Mr. Greeley and seconded by Mr. Murray it was unanimously voted to extend Mr. Griffin's contract for another year at the same rate or until a new contract is agreed to..

  YES    NO
Teresa Walsh
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
X
 




Executive Session
NONE

Adjourn
The meeting was adjourned at 9:00 PM. Upon a motion by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted to adjourn the meeting.

The next meeting will be September 16, 2009 and held at Drake Village at 7PM.