Meeting Minutes

Meeting of the AHA - June 17, 2009

Call to Order
The meeting was called to order at 7:15 P.M. by Brian Connor, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Brian R. Greeley, Teresa Walsh Brian Connor and Richard Murray

Also Present: John J. Griffin, Executive Director, John L. Greco, Attorney

Absent Teresa Walsh and Nicholas Mitropoulos

Notice to Town Clerk
Notice of this meeting was delivered electronically on January 20, 2009, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Appointments

Local Tenants Organizations

General Public
NONE

Project Updates
The last two buildings are being worked on at Menotomy Manor. The AHA is still working on the punch list for the contractors. Some of their trucks damaged the sidewalks and they are going to repair them.

The elevator at Cusack needs some electrical work. This will be one in about two weeks.

Approve Fish No. 010034 Change Order 10 for Prism for $1,412.

Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to approve Change Order 10.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Approve Fish No. 010034 Change Order 11 for Prism for $2,559 Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to approve Change Order 11.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Approve Fish No. 010034 Change Order 12 for Prism for $1,665 Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor approve Change Order 12.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Approve Fish No. 010034 Change Order 13 for Prism for $1,600. credit Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to approve Change Order 13

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Approve Fish No. 010034 Change Order 14 for Prism for $1,700 credit Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to approve Change Order 14.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Approve Fish No. 010034 Change Order 15 for Prism for $960 credit Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to approve Change Order 15

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Work Plan 1013 Generators Admin Funds $8,500. a. Security Cameras Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to use the Admin Funds to purchase security funds.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Work Plan 1011 Elevators Admin Funds a. Driveway $5,000. Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to use the Admin Funds for the driveway.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




b. Dump Truck $35,000 Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to use the Admin Funds to purchase a dump truck.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




c. Security Cameras $25,000 Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to use the Admin Funds to purchase security cameras.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Work Plan 1010 Kitchen and Bath Admin Funds $145,000 for July This was tabled until the next Board Meeting Close Bank of America Accounts Mr. Griffin said there are two accounts that he would like to close. He also said that he will come back in a few months to have the Revolving Fund account closed. Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to close the accounts.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Minutes – May 2009 This was tabled until the next Board Meeting.

New Business
Mr. Murray said that the handicapped units at Menotomy Manor are fabulous.

Mr. Connor wanted to know when the final date would be.

Mr. Griffin said Jewell Burke said we already have a commitment from the landscaper and that the work should be done by September 1st.

Mr. Murray asked if there was a new social worker at Drake.

Mr. Griffin said that minuteman has hired someone else. It has been resolved. Mr. Griffin along with Sue Culhane and Mary Maher will meet with the new social work on June 29, 2009.

Mr. Murray wanted to bring to the Boards attention that Anita Botolino, Caileen Burns, Sandra Gammon and Mary Maher have completed the MPHA program.

Mr. Griffin said that the 689-2 project is still on hold due to funding.

Mr. Griffin said that on July 13, 2009 the Boys & Girls club will hold their annual golf tournament. It is $250.00 per person.

Upon a motion by Mr. Murray and seconded by Mr. Greeley it was unanimously voted to approve the funds for the Boys & Girls club annual golf event.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Mr. Griffin has to put out GASB 45 Request for Proposal for services for medical. He said that this has to be done by September.

Upon a motion by Mr. Murray and seconded by Mr. Greeley it was unanimously voted to approve the Request for Proposal for the GASB 45.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Mr. Griffin said that the employees are doing a good job. He said that NSHEDA is have a cookout on Thursday and the office staff will be attending and on Friday MAHAMS will be having their cookout at Manchester-by-the-Sea and the maintenance department will be attending that.

Mr. Greco said that there are 2 Request for Proposals. One is from Clear Wireless for $1,500. per month with a 3% annual increase for ten years with 2 five year extensions and the other one is T-Mobile for $1,800. per month with a 2% annual increase for ten years with 2 five year extensions.

Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted to accept the Request for Proposal for Clear Wireless in the amount of $1,500.00 per month for ten years with 2 five year extensions.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted to accept the Request for Proposal for T-Mobile in the amount of $1,800.00 per month for ten years with 2 five year extensions.

  YES    NO
Brian Greeley
Richard Murray
Brian Connor
X
X
X
 




Executive Session
NONE

Adjourn
The meeting was adjourned at 9:00 PM.

Upon a motion by Mr. Murray and seconded by Mr. Greeley it was unanimously voted to adjourn the meeting.

The next meeting will be July 15. 2009 and held at Winslow Towers at 7PM.