Meeting Minutes

Meeting of the AHA - May 20, 2009

Call to Order
The meeting was called to order at 7:15 P.M. by Brian Greeley, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Brian R. Greeley, Teresa Walsh And Nicholas Mitropoulos

Also Present: John J. Griffin, Executive Director, John L. Greco, Attorney

Absent Brian Connor and Richard Murray

Notice to Town Clerk
Notice of this meeting was delivered electronically on January 20, 2009, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Appointments
Local Tenants Organizations
Bill Fish said that the signs on the cottages are good. The tenants are happy with the additional parking.

Graciella also said that every May she requests a donation to English is the second language. She wants to continue this for the summer. She also wanted to thank the AHA for providing the van to take the tenants to the library program.

General Public
NONE

Project Updates
The steel beams are being erected. There are 35 water problems that are being addressed by the contractor. There are 25 vacant units. 70% of the construction is completed.

Mr. Greeley said when everything is done there should be an appreciation night for everyone involved with Menotomy Manor.

The elevator at Cusack at being assembled.

The 689 project has been put on hold due to funding.

ESL End of Year Awards Night

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to allocate $150.00 to the ESL Award night. Said funds to come from Tenant Services Trust.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




New Antenna Contract – Clear Wireless LLC 37 Drake Road

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to accept the New Antenna Contract – Clear Wireless LLC 37 Drake Road.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




New Antenna Contract – T-Mobile 4 Winslow Street

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to accept the New Antenna Contract – T-Mobile 4 Winslow Street.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




CFA 1010 Amendment #3 Amended to $13,180,689.00 (+$82,170.00)

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to accept the CGA 1010 Amendment #3 Amended to $13,180,689.00 plus $82,170.00. A motion was made to authorize the Vice Chairman to sign the documents.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




Approve Work Order for DHCD Project 010040 Water Heater Replacement – Hauser Building 667-4

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to Approve Work Order for DHCD Project 010040 Water Heater Replacement – Hauser Building 667-4.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




Approve Work Order for DHCD Project 010040 Water Heater Replacement – Chestnut Manor 667-2

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to approve Work Order for DHCD Project 010040 Water Heater Replacement – Chestnut Manor 667-2.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




Approve Contract from National Grid for Gas Service at 37 Drake Road

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to Approve Contract from National Grid for Gas Service at 37 Drake Road. A motion was made to authorize the Vice Chairman to sign the documents.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




Approve Contract from National Grid for Gas Service at 54 Medford Street

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to Approve Contract from National Grid for Gas Service at 54 Medford Street. A motion was made to authorize the Vice Chairman to sign the documents.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




Approve Tenant Charges for Menotomy Manor

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to Approve Tenant Charges for Menotomy Manor.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




Approve CFA for advance of formula Funding for $248,500 for water heater replacement at Hauser and Chestnut

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to Approve CFA for advance of formula funding for $248,500 for water heater replacement at Hauser and Chestnut. A motion was made to authorize the Vice Chairman to sign the documents.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




Certificate of Final Completion Brite Electrical FISH #010037

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to accept the Certificate of Final Completion Brite Electrical FISH #010037.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




Release Retainage of $1,000.00 for Brite Lite

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to Release Retainage of $1,000.00 for Brite Lite.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




Minutes – April 2009

VOTED
Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted in favor to accept the Minutes for April 2009.

  YES    NO
Brian Greeley
Teresa Walsh
Nicholas Mitropoulos
X
X
X
 




New Business
Mr. Griffin talked about the summer program at Menotomy Manor for the Boys & Girls Club is going to be 5 days a week and it will be from 10AM to 12PM. The AHA is providing a unit for the program.

Mr. Greeley said that he talked to the Advocate is he is going to do a press release on what the AHA is doing.

Mr. Mitropoulos and Mr. Greeley are going to start a sub committee and present it to the Board about the PILOT program.

Mr. Greeley asked about the Annual Conference at Sea Crest in Falmouth.

Mr. Griffin gave the board a run down on the events that took place at the Annual Conference.

Mr. Griffin said that there is a conference at Mt. Washington from June 21 thru June 24th.

Mr. Greeley asked about the office hours and also about the hours that the maintenance men work. He asked if we could have a dinner on June 17th and have an appreciation night.

Mr. Griffin said that the employees would appreciate it but some employees might not want to come back after work.

Mr. Greeley said that he and Mr. Mitropoulos would work on it. The Board also wants to have an employee of the year award. He would like to put on the agenda next month Employee Appreciation Day and the employee of year award.

Executive Session
NONE

Adjourn
The meeting was adjourned at 8:30 PM.

Upon a motion by Mr. Mitropoulos and seconded by Mr. Greeley it was unanimously voted to adjourn the meeting.

The next meeting will be June 17. 2009 and held at Winslow Towers at 7PM.