Meeting Minutes

Meeting of the AHA - March 18, 2009

Call to Order
The meeting was called to order at 7:10 P.M. by Brian Connor, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Brian R. Greeley, Brian Connor Teresa Walsh, Nicholas Mitropoulos And Richard B. Murray

Also Present: John J. Griffin, Executive Director and John L. Greco, Attorney

Notice to Town Clerk
Notice of this meeting was delivered electronically on March 7, 2008, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Appointments

Local Tenants Organizations

General Public
NONE

Project Updates
Mr. Griffin reported to the board that Menotomy Manor is three months away from completion.

We are waiting for the elevator to come in at Cusack.

There will be paving at Drake Village and making 20 new parking spaces.

The AHA has received a grant for $35,933.00 for handicapped toilets.

Change Order #8 Prism Builders Inc. – HVAC Cusack Elevator $12,062.

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept Change Order #6 for Prism Builders, Inc. for HVAC Cusack Elevator.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
Nicholas Mitropoulos
Richard B. Murray
X
X
X
X
X
 


Change Order #9 Prism Builders Inc. – Electrical Panel $6,302
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept Change Order #7 for Prism Builders, Inc. for the Electrical Panel.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
Nicholas Mitropoulos
Richard B. Murray
X
X
X
X
X
 


Minutes February 2009

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to table the minutes until next months meeting.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
Nicholas Mitropoulos
Richard B. Murray
X
X
X
X
X
 


Fidelity House Function Tickets

Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to purchase $500 in tickets from the tenant services trust.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
Nicholas Mitropoulos
Richard B. Murray
X
X
X
X
X
 


Mr. Mitropoulos abstained from voting.

Boys and Girls Club Function Tickets

Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to purchase $500 in tickets from the tenant services trust.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
Nicholas Mitropoulos
Richard B. Murray
X
X
X
X
X
 



Labor and Workforce Development Wage Rates
a. Groundskeeper/Custodian - $20.65 (5.7% increase)
b. Laborer - $23.26
c. Maintenance Aide - $19.15
d. Maintenance Mechanic - $24.77 (7% increase)
e. Working Foreman - $26.34 (6.7% increase)


Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to approve the Labor and Workforce Development Wage Rates

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
Nicholas Mitropoulos
Richard B. Murray
X
X
X
X
X
 


Mr. Connor said that we are mandated to pay these rates.

Bids for 18 Roofs – Menotomy Manor – 2 Bids accepted until March 27

Mr. Griffin said that we are replacing 17 roofs of duplexes and the maintenance building. The cost is estimated at $80,000. The bids have to be in by March 27.

Menotomy Manor Substantial Completions

Mr. Griffin said that he received five new certificates of Substantial Completion from the Architect.

The certificates and dates are as follows:
Buildings B16 and B21 (eight units total) – December 3, 2008
Building W8 (two units total) – December 12, 2008
Buildings W9, and W10 (four units total) – January 6, 2009
Building B9 (eight units total) – February 2, 2009
Building W6 (two units total) – February 27, 2009

Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to accept the certificates for Substantial Completion.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
Nicholas Mitropoulos
Richard B. Murray
X
X
X
X
X
 


$110,000 Funding for Replacement of Hot Water System Chestnut Manor 667-2

Keyspan submitted a proposal for the hot water system. Keyspan want the AHA to sign a ten year contract. Mr. Griffin said we need to look at this. The AHA has to talk to Keyspan and DHCD.

CFA Extensions for Project 1013
Upon a motion by Mr. Greeley and seconded by Ms. Walsh it was unanimously voted in favor to accept the Contract for Financial Assistance from DHCD for Project 1013 from June 30, 2009 to June 30, 20011.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
Nicholas Mitropoulos
Richard B. Murray
X
X
X
X
X
 


CFA Extensions for Project 1011
Upon a motion by Mr. Greeley and seconded by Ms. Walsh it was unanimously voted in favor to accept the Contract for Financial Assistance from DHCD for project 1011 from June 30, 2009 to June 30, 20011.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
Nicholas Mitropoulos
Richard B. Murray
X
X
X
X
X
 


CFA Extensions for Project 689-2
Upon a motion by Mr. Greeley and seconded by Ms. Walsh it was unanimously voted in favor to accept the Contract for Financial Assistance from DHCD for project 689-2 from June 30, 2009 to June 30, 20012.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
Nicholas Mitropoulos
Richard B. Murray
X
X
X
X
X
 


Town of Arlington receives $533,000 from HUD for Homeless Prevention

Mr. Griffin said that the stimulus package went to 53 housing authorities that had federal units and the housing authorities that had just State projects did not receive any money.

Laurel Weiner said that the Town of Arlington will receive $533,000 from HUD for Homeless Prevention. David Levi and Mr. Griffin should sit down and have 2 Board Members meet and discuss what to do with the money. Mr. Greeley and Ms. Walsh want to be part of this.

New Business
Mr. Griffin recognized Patty Quatieri for her 50th birthday and also to acknowledge that she will be honored at the SAC/Department State House Celebration on Monday, March 30th at 10AM in the Great Hall.

Mr. Griffin attended the NAHRO Conference in Washington and met with aids of Mike Capuano and Ed Markey.

Mr. Griffin said that we are building two conference rooms for the Section 8 Department. We are working with Sheriff DiPaola's office.

Executive Session
NONE

Adjourn
The meeting was adjourned at 8:20 PM.
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to adjourn the meeting. The next meeting will be April 15. 2009 and held at Winslow Towers at 7PM.