Meeting Minutes

Meeting of the AHA - October 21, 2009

Call to Order
The meeting was called to order at 7:00 P.M. by Brian Greeley, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Brian R. Greeley, Richard Murray, and Nicholas Mitropoulos

Also Present: John J. Griffin, Executive Director, John L. Greco, Attorney

Absent Brian Connor and Teresa Walsh

Notice to Town Clerk
Notice of this meeting was delivered electronically on January 20, 2009, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Project Updates
The AHA is waiting for a price that is needed for the new fire panel on the elevator at Cusack Terrace.

The hot water system at Drake went out bid. The bids were opened at 2PM. We have to rebid. Candi Tempesta has to work with the engineers.

The $200,000.00 for landscaping at Menotomy Manor has been withdrawn. DHCD pulled it. Menotomy Manor is going well. We will release the $539,095.00 retainage to the Contractor.

We have taken the maintenance shop and moved it into the garage. We are renovating it into offices. The community liaison police will be there from four to midnight.

The Board should send a letter to the Chief of Police. Mr. Greeley will write the letter and the Board will sign it.

The Boys and Girls club is going wonderful. Monday, Wednesday and Friday from 2:00 to 5:30 is for homework, arts and crafts. Tuesday and Thursday the Fidelity House is doing something there.

Appointments
Local Tenants Organizations

General Public
NONE

Partial Release of Retainage _ Menotomy Manor Project $539,095.

Upon a motion made by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted to approve the Partial Release of Retainage – Menotomy Manor Project $539,095.

  YES    NO
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
 




Cori Policy
Upon a motion made by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted to approve the Cori Policy.

ARLINGTON HOUSING AUTHORIY CORI POLICY
Where Criminal Offender Record Information (CORI) checks are part of a general background check for employment, volunteer work or licensing purposes, the following practices and procedures will generally be followed.

I. CORI checks will only be conducted as authorized by CHSB. All applicants will be notified that a CORI check will be conducted. If requested, the applicant will be provided with a copy of the CORI policy.

II. An informed review of a criminal record requires adequate training. Accordingly, all personnel authorized to review CORI in the decision-making process will be thoroughly familiar with the educational materials made available by CHSB.

III. Unless otherwise provided by law, a criminal record will not automatically disqua lify an applicant. Rather, determinations of suitability based on CORI checks will be made consistent with this policy and any applicable law or regulations.

IV. If a criminal record is received from CHSB, the authorized individual will closely compare the record provided by CHSB with the information on the CORI request form and any other identifying information provided by the applicant, to ensure the record relates to the applicant.

V. If the Arlington Housing Authority is inclined to make an adverse decision based on the results of the CORI check, the applicant will be notified immediately. The applicant shall be provided with a copy of the criminal record and the organization's CORI policy, advised of the part(s) of the record that make the individual unsuitable fo r the position or license, and given an opportunity to dispute the accuracy and relevance of the CORI record.

VI. Applicants challenging the accuracy of the policy shall be provided a copy of CHSB's Information Concerning the Process in Correcting a Criminal Record. If the CORI record provided does not exactly match the identification information provided by the applicant, Arlington Housing Authority will make a determination based on a comparison of the CORI record and documents provided by the applicant. The Arlington Housing Authority may contact CHSB and request a detailed search consistent with CHSB policy.

VII. If the Arlington Housing Authority reasonably believes the record belongs to the applicant and is accurate, based on the information as provided in section IV on this policy, then the determination of suitability for the position or license will be made. Unless otherwise provided by law, factors considered in determining suitability may include, but not be limited to the following:

(a) Relevance of the crime to the position sought; (b) The nature of the work to be performed; (c) Time since the conviction; (d) Age of the candidate at the time of the offense; (e) Seriousness and specific circumstances of the offense; (f) The number of offenses; (g) Whether the applicant has pending charges; (h) Any relevant evidence of rehabilitation or lack thereof; (i) Any other relevant information, including information submitted by the candidate or requested by the hiring authority

VIII. Arlington Housing Authority will notify the applicant of the decision and the basis of the decision in a timely manner.

  YES    NO
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
 




WPI Change Order $17,664.

Upon a motion made by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted to approve WPI Change Order for $17,664.

  YES    NO
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
 




WPI Release of Retainage $3,735.

Upon a motion made by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted to approve WPI release of Retainage in the amount of $3,735.

  YES    NO
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
 




Housing Choice Voucher Payment Standards

Upon a motion made by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept the Housing Choice Voucher Payment Standards.
0BR 1090.00
1BR 1156.00
2BR 1357
3BR 1623
4BR 1872*
5BR 2255**
*FMR is increased to 105% of published HUD FMR 4 Bedroom
**FMR is increased to 110% of published HUD FMR 5 Bedroom

  YES    NO
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
 




Minutes – August 2009

Upon a motion by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted in favor to approve the Minutes for August 2009.

  YES    NO
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
 




Minutes – September 2009 & Special September Meeting

Upon a motion by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted in favor to approve the Minutes for September 2009.

  YES    NO
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
 




Upon a motion by Mr. Murray and seconded by Mr. Mitropoulos it was unanimously voted in favor to approve the Special Meeting for September 2009.

  YES    NO
Brian Greeley
Richard Murray
Nicholas Mitropoulos
X
X
X
 




Old Business
NONE

New Business
Mr. Mitropoulos talked about the CDBG funds and how to get some more.

Mr. Greeley said he would talk with Mr. Mitropoulos about this. They will be the sub committee.

Mr. Greeley doesn't know how to go about have a non-smoking building. He wants to move to make one building as a no smoking building. If a person wants to live at a non smoking building they would have to sign that they will not smoke.

Mr. Griffin said the Housing Budget was cut 4.75%.

Executive Session
NONE

Adjourn
The meeting was adjourned at 9:40 PM.

Upon a motion by Mr. Mitropoulos and seconded by Mr. Murray it was unanimously voted to adjourn the meeting.

The next meeting will be October 28, 2009 .