Meeting Minutes

Meeting of the AHA - January 21, 2009

Call to Order
The meeting was called to order at 7:20 P.M. by Brian Connor, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Brian R. Greeley, Brian Connor and Teresa Walsh

Absent: Richard B. Murray and Nicholas Mitropoulos

Also Present: John J. Griffin, Executive Director and John L. Greco, Attorney

Notice to Town Clerk
Notice of this meeting was delivered electronically on March 7, 2008, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Appointments

Local Tenants Organizations
Frank MacDonald is the new Tenant President at Drake Village.
Frank MacDonald would like a bucket of sand at the entrances of the buildings.

General Public
NONE

Project Updates
Mr. Griffin said that the elevators at Chestnut Manor are almost done. One is running and the other is almost done. Cusack Terrace will be done by the first or second week of April. Menotomy Manor will finish at the end of May. All the moves are done. Mr. Griffin is looking at landscape architect with DHCD. This will be ready for the spring.

Minutes Decenber 2008
Upon a motion by Mr. Greeley and seconded by Ms. Walsh it was unanimously voted in favor to accept the minutes of the December 2008 meeting.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
X
X
X
 


Credit Checks for Tenant Selection
Mr. Griffin wants to do credit checks for tenant selection. Credit checks have previous addresses that the AHA can check to what the tenant puts on their application.

Upon a motion by Mr. Greeley and seconded by Ms. Walsh it was unanimously voted in favor to approve credit checks for tenant selection.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
X
X
X
 


Change Order #14 Menotomy Manor
Change Order #14 is for $60,818.48 for wood floors.
Upon a motion by Mr. Greeley and seconded by Ms. Walsh it was unanimously voted in favor to accept Change Order #14.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
X
X
X
 


Chestnut 689 Plans
Mr. Griffin presented the designs for 689. The cellar is for the group home. The first floors have 3 1 bedroom apartments and the second floor also has 3 1 bedroom apartments.

Community Center Menotomy Manor ABGC
There was an idea that came up at Operation Success of have a community center at Menotomy Manor Dan Brosnan said he could get a grant to start this. The AHA wants to build a community center. The CDBG funds come out in March.
Mr. Connor wants to know what the total cost will be. He said that we should ask for the full amount.
Mr. Connor and Ms. Walsh will be on the subcommittee.
Mr. Griffin said he will put something together with an architect. They will also need a maintenance shop.
Mr. Connor will do the outline and meet with Ms. Walsh and Mr. Connor.

Dispose of old pickup

Mr. Connor said that Mr. Griffin could use a pickup truck for a company car. The board wanted to know if Mr. Griffin had to sign a document for him to use the truck.
Upon a motion by Mr. Greeley and seconded by Ms. Walsh it was unanimously voted to allow the Executive Director the use of a pickup truck.

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
X
X
X
 


Unfinished Business
NONE

New Business
NONE

Executive Session
Mr. Greeley made a motion to go into Executive Session to discuss the purchase, exchange, lease or value of real property, if discussed in an open session may have a detrimental effect on the negotiating position of the Arlington Housing Authority. When the Board returns in Regular Session it will do so only for the purpose of adjournment.

The motion was seconded by Ms. Walsh and the Chairman called the Roll of members present, the results of which were:

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
X
X
X
 


The Chairman declared the motion carried and the Board went into Executive Session at 9:10PM.

Mr. Greeley made a motion to go out of Executive Session. The motion was seconded by Ms. Walsh, and the Chairman called the Roll of members:

  YES    NO
Brian Greeley
Teresa Walsh
Brian Connor
X
X
X
 


The Chairman declared the motion carried and the Board returned to Open Session at 9:30PM

Adjourn
The meeting was adjourned at 9:30PM.
Upon a motion by Mr. Greeley and seconded by Ms. Walsh it was unanimously voted to adjourn the meeting.
The next meeting will be February 18, 2009 and held at Cusack Terrace at 7PM