Meeting Minutes

Meeting of the AHA - March 19, 2008

Call to Order
The meeting was called to order at 7:15 P.M. by Richard B. Murray, Cusack Terrace, located at 8 Summer Street, Arlington, MA.

Roll Call
Present: Richard B. Murray, Teresa J. Walsh, Nicholas Mitropoulos, Brian Connor and Brian R. Greeley

Also Present: John J. Griffin

Notice to Town Clerk
Notice of this meeting was delivered electronically on March 7, 2008, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Mr. Murray expressed sympathy to the Family for their loss of Sophie Brady.

Appointments

Local Tenants Organizations NONE

General Public

Project Updates
A. Menotomy Manor – April 18, 2008 moves begin – open house
This is 176 units of family housing which we are renovating all kitchens and baths. First 40 tenants will be moving on April 18, 1008. They are 2 and 3 bedroom apartments.

B. Drake Elevators Started
It will take five or six months to replace the elevators. The elevators will have cameras and telephones in them.

C. Emergency generators – voted needed low bidder.
Need the Board to vote on the lowest bidder

D. Cusack Elevators contract signed – kick off meeting schedule
Replacement of the elevators will start in the next two months. There will be a larger elevator. Cameras and telephones will be in these elevators.

Chestnut Manor 689 Designer Selection vote needed

VOTED
Upon a motion by Mr. Greeley and seconded by Mr. Connor it was unanimously voted to set up a Local screening committee to interview the architects for the chapter 689-2 development..

  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



VOTED
Wage Rates

Upon a motion by Mr. Connor and seconded by Mr. Greeley it was unanimously voted in favor to accept the Executive Office or Labor and Workforce Development wage increase for the maintenance men:

Groundskeeper/ Custodian $19.53
Laborer $21.82
Maintenance Aide $17.98
Maintenance Mechanic $23.15
Working Forman $24.68


  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



Emergency Generator Low Bidder Voted Needed

VOTED
The lowest bidder for the emergency generators is Brite Lite Electric in the amount of $279,700.00.

Upon a motion by Mr. Greeley and seconded by Mr. Connor it was unanimously voted to accept the lowest bidder, Brite Lite Electrical in the amount of $279,700.

  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



VOTED
To accept the amended contract of Financial Assistance in the amount of $360,400.00 for new generators, funded by DHCD.

Upon a motion by Mr. Connor and seconded by Mr. Greeley it was unanimously voted to accept the amended contract.

  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



MRVP – Income Limits

VOTED
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept the Income Limits of Household Members Income Limit.

1 $20,800
2 $28,000
3 $35,200
4 $42,400
5 $49,600
6 $56,800
7 $64,000
8 $71,200
9

  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



Grievance Panel

Mr. Griffin said that the paperwork that he had on a grievance panel was outdated. Chapter 760, CMR 6.08 is what the AHA follows. There is a three personal panel which consists of a Tenant Rep, a Board Member and a Hearing Officer.

Mr. Greco said to always go to a three person panel. If you have a dangerous situation you can go to a one person and go directly to court.

Upon a motion by Ms. Walsh and seconded by Mr. Connor it was unanimously voted to adopt the new grievance procedures outlined in Commonwealth of Mass Regulations for a three person hearing Panel CMR 760 and to accept CMR760 S6.08 as our grievance procedure.

  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



VOTED
Change Orders 1-5 vote needed

Change Order #1 – Design of Kitchen & Baths $6,084.08. DHCD will upgrade laminate and countertops.

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to approve Change Order #1.

  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



VOTED
Change Order #2 – Electrical Upgrades –. DHCD will pay for the electrical upgrades at a cost of $55,920.39.

Upon a motion by Mr. Greeley and seconded by Mr. Connor it was unanimously voted to approve Change Order #2.

  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



VOTED
Change Order #3 –Building family handicapped accessible units. There will be special strobe lights installed for the hearing impaired. There are 8 units. The cost of this is $5,026.61.

Upon a motion by Mr. Greeley and seconded by Mr. Connor it was unanimously voted to approve Change Order #3.

  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



VOTED
Change Order #4 – fire separation insulation at the cost of $7,391.52. DHCD will fund this.

Upon a motion by Mr. Greeley and seconded by Mr. Connor it was unanimously voted to approved Change Order #4.

  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



VOTED
Change Order #5 – Construction at Menotomy Manor. They are changing the location of the lights. It will be on the wall. The cost of this is $1,766.00.

Upon a motion by Mr. Greeley and Mr. Connor it was unanimously voted to approve Change Order #5.

  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



MMDT for Section 8 – vote needed

The AHA is going to open a new MMDT account for the Section 8 Program.

VOTED
Upon a motion by Mr. Connor and seconded by Mr. Greeley it was unanimously voted to approve opening an MMDT account for the Section 8 Program.

  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



Approved Minutes for January 30, 2008 & February 27, 2008.

VOTED
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to approve the minutes of the Board Meeting that was held on January 30, 2008.

  YES    NO
Nicholas Mitropoulos
Brian Connor
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray

X
X
X
X
  X



VOTED
Upon a motion by Mr. Greeley and seconded by Ms. Walsh it was unanimously voted to approve the minutes of the Board Meeting that was held on February 28, 2008.

  YES    NO
Brian R. Greeley
Teresa J. Walsh
Richard B. Murray
X
X
X
 



Antenna Contracts
A. – Fiber Tower Bid for 4 Winslow Street

On the fiber tower bid they are going to give us $250.00 per month with a $1,000.00 signing bonus.

Mr. Griffin would like to talk to Mr. Greco to see if it is worth their while to go along with this deal. This issue will be revisited. They want to run a T line up the roof.

Mr. Connor would like for the AHA to check with other high rises to see what they get for antennas.

B. AT & T

Mr. Griffin and Mr. Greco talked to Black Dot Wireless which represents AT & T

Mr. Connor would like to see Mr. Griffin and Mr. Greco handle this in 4 months.

Unfinished Business
NONE

New Business
NONE

Executive Session
NONE

Adjourn

The meeting was adjourned at 8:45PM.

Upon a motion by Mr. Connor and seconded by Mr. Mitropoulos it was unanimously voted to adjourn the meeting.

The next meeting will be April 16, 2008 and held at Winslow Towers at 7PM