Meeting Minutes

Meeting of the AHA - November 19, 2008

Call to Order
The meeting was called to order at 7:10 P.M. by Brian R. Greeley, at the Thompson School

Roll Call
Present: Nicholas Mitropoulos, Brian R. Greeley, Brian Connor, Richard Murray and Teresa Walsh

Also Present: John J. Griffin, Executive Director and John L. Greco, Attorney

Notice to Town Clerk
Notice of this meeting was delivered electronically on March 7, 2008, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Appointments

Local Tenants Organizations

General Public
Janet Perno said that there are problems at Menotomy Manor concerning the amount of trash at the development, the stoops and the parking area. She gave the Board pictures of what it looks like. She wanted to know whose job it is to pick up trash and how often do they pick it up.

There are parking issues on North Union Street at night. The same cars are parked every night. They also park on Gordon Road. They have called the police. Some people have 2 cars and they are only supposed to have one.
Mr. Connor and Mr. Griffin will talk to the Chief of Police about the parking. Mr. Griffin will look into putting a gate up that was knocked over.

Mr. Griffin said that he has the same concerns about the trash as the tenants have. Mr. Griffin was at a meeting at DHCD and they said that we are going to receive $179,000. in grant money. He also said that the tenants are supposed to keep the trash barrels in the cellar until trash day. In the spring there will be dumpsters and a fence around them to try to rectify this problem. There will be security cameras installed and new walkways. There is a drug dealing going on down there. We are working with the police on this. These are ongoing investigations.

Mr. Mitropoulos said there are two issues. He wants to create a sub-committee to check on these problems. Mr. Greeley said he would do it with Mr. Mitropoulos.

Mr. Mitropoulos said that maybe we should have security guards down there and figure out where the funding it going to come from. Mr. Mitropoulos, Mr. Greeley and Mr. Griffin will serve on the subcommittee.

Upon a motion by Mr. Murray and seconded by Mr. Greeley it was voted unanimously to made a motion to have Mr. Griffin to wait another 30days to set a reasonable expenditure to try to rectify this problem. It would show good faith to the tenants the AHA is doing something,

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Another problem the tenants are having is stray cats. They say the place smells.

Mr. Griffin said that there is a no pet policy down there.

Project Updates
Section 8 (HVC) Income Guidelines
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept the Section 8 (HVC) Income Guidelines:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Roof Replacement (Menotomy Manor 4 Duplexes)
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to approve the emergency repairs on the roof and to award the contract to Belcoure Roofing:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Minutes for September 2008 and October 2008
Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to table the minutes until the next Board Meeting

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



MOU Town of Arlington CDBG
The AHA had already received $150,000.00 from CDBG to purchase the condo. A draft was sent to the AHA to sign and send back. Mr. Greco will review this and get back to Mr. Griffin.

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to authorize signature after Mr. Greco reviews this.

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Certificate of substantial Completion
Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to accept the certificate of substantial completion for Buildings W1, W3 and W11 (six units total) – September 22, 2008:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to accept the certificate of substantial completion for Buildings W12 and W13 (four units total) – October 1, 2008:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to accept the certificate of substantial completion for Building B8 (eight units total) and B13 (four units total) – November 4, 2008:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to accept the certificate of substantial completion for Building B7 (six units total) – November 12, 2008:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to accept the certificate of substantial completion for Building W17 (two units total) – November 18, 2008:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Brite-Lite Electrical Change order #2 (no cost extension 75 days)

Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to accept Change Order #2 for Brite-Lite Electrical:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Donation of old copier to Fox Library

Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to donate the copier to the Fox Library:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Letter of support for grant from DHCD for 100 new toilets.

Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to accept the letter of support for grant from DHCD:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Change Order #21 for Glass front doors

Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to accept Change Order #21:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Change Order #22 for new water circuits at handicapped units

Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to accept Change Order #22:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Change Order #24 for new ceiling replaced

Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor with subject to change to accept Change Order #24:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Unfinished Business
NONE

New Business
Mr. Greeley was approached by the PTO at the Pierce School and they were wondering if the residents at Drake Village would be willing to work with the students in the Box Top Program.

The Box Top Program is that you cut out box tops and send them to the manufacturers and they will send money back. This will help raise money for the Pierce School.

Mr. Greeley said last month that Mr. Griffin is in his last year of his contract. He would like to create a sub-committee to work on a new contract for Mr. Griffin:

Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted in favor to create a subcommittee of Brian Connor and Nick Mitropoulos to work on a new contract for Mr. Griffin:

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
Richard Murray
Brian Connor
X
X
X
X
X
 



Executive Session
NONE

Adjourn
The meeting was adjourned at 8:30PM.
Upon a motion by Mr. Greeley and seconded by Mr. Murray it was unanimously voted to adjourn the meeting. The next meeting will be December 17, 2008 and held at Winslow Towers at 7PM