Meeting Minutes

Meeting of the AHA - October 15, 2008

Call to Order
The meeting was called to order at 7:20 P.M. by Brian R. Greeley, in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Nicholas Mitropoulos, Brian R. Greeley and Teresa Walsh

Absent: Brian Connor and Richard B. Murray

Also Present: John J. Griffin, Executive Director and John L. Greco, Attorney

Notice to Town Clerk
Notice of this meeting was delivered electronically on March 7, 2008, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Appointments

Local Tenants Organizations
NONE

General Public
Mr. Griffin said that Janet notifies the tenants the move dates. She gives them 30 to 60 day notices. She hands out boxes to the tenants. She also checks on the tenants to make sure that they are packing.

Project Updates
The generators are wrapping up.

Cusack is going well.

The elevators are up and running at Hauser Building.

Chestnut Manor one elevator is up and running.

Menotomy Manor is going well.

689 Project – the first general layouts were sent out to the Board Members and are ready for final decision and review. The Board will make final decision at a separate meeting.

Section 8 (HVC) and Accounts Payable Check Signer

At the September meeting it was discussed about check signing on the web. Mr. Griffin found a check signing machine that has 2 plates and 2 keys that will be locked up. The cost of this machine is $3,300.00.

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to buy this machine authorizing the Executive Director to buy the best made and it is not to exceed $3,500.00.

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
X
X
X
 



Cusack Elevator Change Order #4
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to approve the credit for the flag pole at Cusack.

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
X
X
X
 



Cusack Elevator Change Order #5
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to approve the 84 day extension that DHCD has given to Prism in the amount of $13,902.00.

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
X
X
X
 



2009 Budgets

Richard Conlon explained the 2009 Budgets to the Board.
Mr. Greeley wants to give the Executive Director a raise. His contract expires next year and he said that Mr. Griffin is doing an excellent job. Mr. Greeley would like to move to give the Executive Director a $10,000.00 on top of the $5,000.00 that he gets this year. It will bring his salary to $100,000.00. This will be funded under the Section 8 Program.

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to give Mr. Griffin a raise.

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
X
X
X
 



Voted
Annual Operating Budget for State-Aided Housing
Fiscal Year : 2009
Motion : Brian Greeley moved that the proposed Operating budget for State-Aided Housing of the Arlington Housing Authority (Chapter 200/667/705/689/MRVP), Program Number 400-1 for Fiscal Year Ending 9/30/2009 showing Total Revenue of $ 3,003,671.00 and Total Expenses of $ 4,015,909.00 , there by requesting a subsidy of $ 592,400.00 be submitted to the Department of Housing and Community Development for its review and approval. Nicholas Mitropoulos seconded the motion which, upon roll-call, was passed by a vote of 3 to 0 .

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
X
X
X
 



Voted
Annual Operating Budget for State-Aided Housing
Fiscal Year : 2009
Motion : Brian Greeley moved that the proposed Operating budget for State-Aided Housing of the Arlington Housing Authority (Chapter 2000/667/705/689/MRVP), Program Number 689-1 for Fiscal Year Ending 9/30/2009 showing Total Revenue of $ 34,930.00 and Total Expenses of $ 47,030.00, there by requesting a subsidy of $ 0.00 be submitted to the Department of Housing and Community Development for its review and approval. Teresa J. Walsh seconded the motion which, upon roll-call, was passed by a vote of 3 to 0 .

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
X
X
X
 



Voted
Annual Operating Budget for State-Aided Housing
Fiscal Year : 2009
Motion : Brian Greeley moved that the proposed Operating budget for State-Aided Housing of the Arlington Housing Authority (Chapter 2000/667/705/689/MRVP), Program Number MRV-P for Fiscal Year Ending 9/30/2009 showing Total Revenue of $ 2,574.00 and Total Expenses of $ 4,263.00 , there by requesting a subsidy of $ 0.00 be submitted to the Department of Housing and Community Development for its review and approval. Nicholas Mitropoulos seconded the motion which, upon roll-call, was passed by a vote of 3 to 0 .

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
X
X
X
 



Voted
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to approve the Section 8 Budget for 2009.

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
X
X
X
 



Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept with the amended salary the Section 8 Budget.

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
X
X
X
 



Minutes for August 2008
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted in favor to accept the minutes for August 2008.

  YES    NO
Brian Greeley
Nicholas Mitropoulos
Teresa Walsh
X
X
X
 



Mr. Greeley would like people to know that last month was the first time that he had missed a Board Meeting. This was due to a stroke that he suffered during a surgery that he had.

Unfinished Business
Ms. Walsh would like to have a holiday party for the children of Menotomy Manor this year.

New Business
NONE

Executive Session
NONE

Adjourn
The meeting was adjourned at 8:50PM.
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to adjourn the meeting.
The next meeting will be November 19, 2008 and held at the Thompson School at 7PM