Meeting Minutes

Meeting of the AHA - January 30, 2008

Call to Order
The meeting was called to order at 7:33 P.M. by Richard B. Murray in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Richard B. Murray, Teresa J. Walsh, Nicholas Mitropoulos and Brian R. Greeley
Absent Brian J. Connor
Also Present: John J. Griffin, Richard Conlon, John Grecco

Notice to Town Clerk
Notice of this meeting was delivered electronically on January 23, 2008, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Mr. Murray said that Brian Connor is recovering from surgery and is doing fine.

Appointments
Local Tenants Organizations
Peter Szerlag invited the board of commissioners to the Chinese New Year Dinner on February 8, 2008 at 12:30.

General Public
Graciella Correra requested that the AHA place buckets of sand at each entrance to the cottages and main building.

Mary Bullock who lives at 37 Drake Road, Apt. 606, told the Board that on Friday, January 18th she got stuck on the elevator on the 6th floor. She requested the AHA place a sign giving the protocol of what should be done in case someone gets stuck. Mr. Griffin will follow up on the issue and check on the protocol for emergencies.

The new elevator cars will be installed in March by 3 Phase Elevator.

Marilyn McCarthy who lives at Drake Road spoke of a problem with one of the tenants who is young and disabled.

Project Update
Menotomy Manor is going well. The first unit is wired. The first group of 40 residents will be moving in March. There will be meeting with these 40 people on February 7, 2008. All buildings will be prewired for RCN, Comcast. Verizon FIOS will also be installed if we can come to agreement with them.

Hauser and Chestnut Manor elevators are in construction. The latest date to start is March 1st.

The emergency Generator Project is now out to bid and bids will be accepted until February 28, 2008 at 2:00 PM.

Cusack Terrace – Accept Second Lowest Elevator Bid

VOTED
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to award the contract for construction of a new Elevator at Cusack Terrace to the second lowest bidder, Prism Builders Inc. in the amount of $735,200.00 and to authorize the Chairman to sign the contract due to the fact that the lowest bidder Seaver Construction, Inc withdrew its bid.

  YES    NO
Richard B. Murray
Teresa J. Walsh
Brian R. Greeley
Nicholas Mitropoulos
X
X
 

X
X



Approval of Minutes for December 19, 2007

VOTED
Upon a motion by Mr. Greeley and seconded by Ms. Walsh it was unanimously voted to approve the minutes of December 19, 2007.

  YES    NO
Richard B. Murray
Teresa J. Walsh
Brian R. Greeley
Nicholas Mitropoulos
X
X
 

X
X



Antenna Bids
Mr. Griffin reported to the Board that the AHA received three bids for leasing of the rooftop space for antennas. One bid from Metro PCS in the amount of $1,700.00 per month for Winslow Towers, one bid from Metro PCS in the amount of $1,700.00 per month for the Hauser Building and One bid from Fiber Towers in the amount of $200 per month for Winslow Towers.

VOTED
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to accept the bid for antennas placement at Winslow Towers, 4 Winslow Street from Metro PCS in the amount of $1700.00 per month and to authorize the Chairman to sign the contract after review by the Arlington Housing Authority attorney.

  YES    NO
Richard B. Murray
Teresa J. Walsh
Brian R. Greeley
Nicholas Mitropoulos
X
X
 

X
X



VOTED
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to accept the bid for antennas placement at the Hauser Building 37 Drake Road from Metro PCS in the amount of $1700.00 per month and to authorize the Chairman to sign the contract after review by the Arlington Housing Authority attorney.

  YES    NO
Richard B. Murray
Teresa J. Walsh
Brian R. Greeley
Nicholas Mitropoulos
X
X
 

X
X



CDBG request for 2008

VOTED
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to request from CDBG the amount of $150,000.00 for the purchase of a one bedroom condominium unit.

  YES    NO
Richard B. Murray
Teresa J. Walsh
Brian R. Greeley
Nicholas Mitropoulos
X
X
 

X
X



Unfinished Business
Mr. Griffin said that Myrna from Minuteman Services will be at the next Board Meeting.

Verizon still wants to wire the AHA properties and Mr. Griffin meet with them to discuss the issues.

The Arlington Housing Authority did not receive funding from DHCD for a modernization coordinator position.

New Business
The AHA has continuing employee training on February 5, 2008 and February 29, 2008.

There will be a Section 8 advisory Board Meeting in February.

Bob Cronin and Mr. Griffin are meeting with the Presidents of the Associations to go over maintenance issues.

Executive Session
NONE

Adjourn
The meeting was adjourned at 10:00PM.

Upon a motion by Mr. Greeley and seconded by Ms. Walsh it was unanimously voted to adjourn the meeting. The next meeting will be at Cusack Terrace at 7PM