Meeting Minutes

Meeting of the AHA - September 19, 2007

Call to Order

The meeting was called to order at 7:10 P.M. by Richard B. Murray in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call

Present: Nicholas Mitropoulos, Teresa J. Walsh, Brian R. Greeley and Brian J. Connor

Absent Elaine Slavin, Section 8 Representative

Also Present: Franklin W. Hurd, Jr

Notice to Town Clerk

Notice of this meeting was delivered electronically on September , 2007, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.

Appointments

Local Tenants Organizations
NONE

General Public
NONE

DHCD Funding Issues, for Approval and Chairman Signature
Planning Grant, Emergency Generators, $100,000
Upon a motion by Mr. Connor and seconded by Ms. Walsh it was voted unanimously in favor to approve the Planning Grant for Emergency Generators.

  YEA    NAY
Nicholas Mitropoulos
Teresa J. Walsh
Brian R. Greeley
Brian J. Connor
X
X
X
X
X



Work Plan 1011, Elevator Upgrade, Amended to $1,227,569.

Upon a motion by Mr. Connor and seconded by Ms. Walsh it was voted unanimously in favor to approved the Amended Elevator Upgrade.

  YEA    NAY
Nicholas Mitropoulos
Teresa J. Walsh
Brian R. Greeley
Brian J. Connor
X
X
X
X
X



Subcommittee – Executive Director Contract (Mr. Connor)

The Subcommittee has met and Mr. Greco has recommended some changes in the wording of the contract. Mr. Connor recommends proceeding with this and presenting it to John Griffin. The document should be signed by all Board Members.

It was asked how does the two Executive Directors work together and has the salary been worked out for year 1 and year 2?

Mr. Mitropoulos wanted to know how Mr. Connor arrived at the salary. The first year would be $85,000. and the second year would be $90,000. The third year the committee would vote.

Ms. Walsh said that Mr. Connor did a good job in doing the contract.

Mr. Hurd stated that John Griffin has passed all of the test that is required by the Arlington Housing Authority.

Mr. Murray said he talked to two of the Commissioners of the Bedford Housing Authority and they all raved about Mr. Griffin. Mr. Murray is waiting for one more Commissioner to call him back.

Mr. Murray also wanted to thank Mr. Hurd, Mr. Greco, Mr. Connor and Mr. Conlon for the great job they did. Mr. Greeley said that he was informed of what was going on at all times.

Upon a motion by Mr. Greeley and seconded by Mr. Connor it was voted unanimously to execute the contract of the new Executive Director.

  YEA    NAY
Nicholas Mitropoulos
Teresa J. Walsh
Brian R. Greeley
Brian J. Connor
X
X
X
X
X



Current Projects, for Award and Chairman Signature

Moving Contract, Brookline Transportation, Inc. $230,531.40 (Menotomy Manor Kitchen and Bathroom Upgrade)

Mr. Hurd recommended that the Board hire Brookline Transportation to move for the Kitchen and Bathroom Upgrade.

Upon a motion by Mr. Greeley and seconded by Mr. Connor it was voted unanimously to hire Brookline Transportation for the Kitchen and Bathroom Upgrade.

  YEA    NAY
Nicholas Mitropoulos
Teresa J. Walsh
Brian R. Greeley
Brian J. Connor
X
X
X
X
X



Elevator Upgrade, 3Phase Elevator Corp., $909,269.00 (Elevator Modernization Work, 667-2 & 667-5)

Mr. Hurd recommended that the Board hire 3Phase Elevator Corp. to do the elevator upgrade for 667-2 & 667-5.

Upon a motion by Mr. Greeley and seconded by Mr. Connor it was voted unanimously to hire 3Phase Elevator Corp. to the elevator Modernization Work for 667-2 & 667-5.

  YEA    NAY
Nicholas Mitropoulos
Teresa J. Walsh
Brian R. Greeley
Brian J. Connor
X
X
X
X
X

Section 8 FSS Program, Recommended Changes Modify Action, Plan, Initial & Continued Enrollment Annual Recruitment; yearly recertification notice

Mr. Hurd discussed the Section 8 FSS Program. Sandy Reiniger, who is the FSS Coordinator, put together an update on the program.

Mr. Mitropoulos wanted to know if Sandy Reiniger or Patty Joyner could attend the next Board Meeting to discuss the FSS Program further.

Upon a motion by Mr. Connor and Mr. Mitropoulos it was voted unanimously to have the changes effective October 1st.

  YEA    NAY
Nicholas Mitropoulos
Teresa J. Walsh
Brian R. Greeley
Brian J. Connor
X
X
X
X
X



Accounts Receivable Rent Write-Offs for 2007

Mr. Hurd discussed why there are write-offs in the Elderly complexes and he also discussed why there are write-offs in the family units. Some people have left the units and then there are people that have been evicted.

667

TENANT AMOUNT OWED
540901
390104
335801
340801
311002
131802
250403
470402
943.00
4.00
210.00
375.00
165.00
3,245.00
1,006.00
196.00
TOTAL OWED 667 $6,144.00



200

TENANT AMOUNT OWED
701402
705102
706101
707401
708101
715202
708102
805102
807201
808103
809201
810102
816101
824202
825101
885.00
4.00
2,942.00
631.00
132.00
869.00
1,113.00
1,040.00
30.00
30.00
3.00
2,753.00
984.00
1,077.00
6,273.00
TOTAL OWED 200 $18,766.00



Mr. Connor wanted to know if the Authority should go after some of these people.

Mr. Mitropoulos wanted to know how these figures compare to previous years.

Mr. Hurd said that the Arlington Housing Authority finds people that have unreported income and when you let the tenants know that they owe back rent for the unreported income they just move.

Mr. Connor wanted to know if the housing authority is obligated to pursue these people.

Mr. Greco said that we should turn this over to a collection agency. The collection agency will probably get maybe one of two.

Mr. Connor wants to turn it over to a collection agency. He said that anyone owing $50.00 or more has to go to a collection agency.

Mr. Greeley does not want to go after the deceased families. Mr. Greeley moves to have Mr. Hurd investigate other means of collecting owed rents.

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously voted to accept the rent write-offs and to investigate other means of collection for the non-deceased.

  YES    NO
Nicholas Mitropoulos
Teresa J. Walsh
Brian R. Greeley
Brian J. Connor
X
X
X
X
X



State Program 705, Tenant Selection Process (993 Mass. Ave., #123)

The condo is in condition to be leased. Mr. Hurd discussed the tenant selection process for this unit.

Mr. Greco asked if DHCD wants to know the Arlington Housing Authority's plan for the 705 Program. He also stated that DHCD may have an issue with age discrimination.

Mr. Hurd wanted to table this until the next meeting.

Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was voted unanimously to table this until next months meeting.

Chapter 667 Antenna Agreements
T Mobile, request for equipment replacement, Hauser Building

They want to replace the cabinet on the roof with another cabinet. There are liability issues.
Upon a motion by Mr. Connor and seconded by Mr. Mitropoulos it was voted unanimously to authorize the approval of request subject to review by Mr. Greco.

AT & T, Lease Agreement Extension and Rent Change Request

The AHA has entered into an agreement for 5 years and 2 5 year renewals. This renewal will expire 11-30-07. If we don't renew with them they can remove the equipment 12-1-07. AT & T wants a 5 year agreement but only pay for 3 years.

Can they extend the agreement but it should be extended as the first agreement. Mr. Greco said they could continue without a new RFP. The issue is a financial one.

Mr. Greeley is opposed to the reduction of payment. This has to be investigated further.

Mr. Mitropoulos said to put it out to bid.

The Board is referring this back to Mr. Hurd.

Unfinished Business
NONE

New Business
Mr. Hurd discussed the progress with 993 Mass. Ave. It has been painted, new electrical and the railings have been installed. The mix valve should be replaced. The whole building would have to be shut down in order to do this. It was asked that is someone should get scolded could the AHA be sued. Mr. Connor said to replace the valve. Mr. Hurd and Mr. Connor will discuss this matter

Mr. Greeley said that this Thursday is the last night of the Playground Program and he would like to invite the Board to attend. He stated that the park instructors have done a great job.

Mr. Greeley asked permission to allow the Wify Company to come in and to talk about a wireless system for security camera aspect. Can they come to the next Board Meeting?

Mr. Greeley would like to put on the next Agenda to have a discussion about hiring an Assistant Director. He also would like to have a Senior Prom for not only the tenants of the AHA but for all of the elderly in Arlington. His goal is to rent the Town Hall to have this prom and to charge $100.00 per couple and have the Arlington Housing Authority pay for the Tenants that attend. If this is a success then it can be made as an annual event.

Mr. Hurd has talked to Cingular about the antenna on this building. The contract with Cingular ends November 30, 2007 and they want to negotiate a new contract. They want to knock off 40% of the price they pay us. Mr. Hurd was able to get them to knock off 20%. Mr. Hurd was just advising the Board on this.

Mr. Connor wanted to know who was in the driver's seat on this. Mr. Hurd would like to get more terms on this contract. The Board would like to know who is permitted in the Town for antennas and to see how many are in the Town. Mr. Hurd will get back to the Board with the information.

Unfinished Business
NONE

New Business
Mr. Hurd said there is another company that wants to put a 12 inch dish and a 4 ft. addition on the roof. This has been referred back to Mr. Hurd.

Executive Session
NONE

Adjourn
The meeting was adjourned at 8:40PM

Upon a motion by Mr. Mitropolous and seconded by Ms. Walsh it was voted unanimously to adjourn the meeting.

The next Board Meeting is October 17th at 7PM at Winslow Towers.

There will be a Special Meeting on October 18th at 5:30PM at Whittemore House