Meeting Minutes

Meeting of the AHA - April 25, 2007

A meeting of the Arlington Housing Authority was held, which was open to the public, and was called to order by Chairman Richard B. Murray, on Wednesday, April 25, 2007, at 7:03 PM in the John F. Cusack Room, located at 4 Winslow Street, Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present: Richard Murray
Brian J. Connor
Teresa J. Walsh
Brian R. Greeley
Nicholas Mitropoulos

Absent: None

Also Present: Franklin W. Hurd, Jr. Executive Director Andra Bourque, Alternate Section 8 Tenant Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Wednesday, April 25, 2007 at 7:00 PM in the Town Hall, Arlington, MA.

CERTIFICATE AS TO SERVICE OF NOTICE OF MEETING
I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on March 16, 2007 was e-mailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.

Secretary

662.

Communication
Upon a motion by Mr. Greeley, and seconded by Mr. Connor, it was unanimously:

VOTED: To receive the following communications:

- From: Lisa Price, Deputy General Counsel, Div. of Occupational Safety
Re: Maintenance Rates effective Aptil 1, 2007 through March 31, 2008
- From: Town Manager, Brian F. Sullivan
Re: Student Government Day – 2007
- From: Franklin W. Hurd, Jr., Executive Director
Re: Notification of Retirement on December 7, 2007
- From: Hurley, O'Neill & Company, P.C.
Re: AHA Audit Report for Fiscal Year Ending September 30, 2006
- From: Anna Azevedo, Tenant of Menotomy Manor
Re: Furnance Installation Concerns

Ms. Walsh noted her concern that the letter from Ms. Azervedo was not forwarded directly to her when it was received, as she was one of the addressees, the other was Mr. Hurd.

Mr. Hurd commented that the letter's salutation addressed the entire Board and he believed that the intent of the letter was to be presented to the entire Board, and that is why it was put in the Board's packets to be discussed at the next regularly scheduled meeting.

Ms. Walsh called Ms. Azevedo Tuesday morning, who said that she talked to Janet Doyle and Bob Cronin concerning access to her apartment by either maintenance or the furnace contractors who had recently installed a new furnace in her apartment. Ms. Walsh noted that it was 30 days since she received this letter.

Mr. Connor suggested the need for a policy to insure that someone is home during these apartment calls, so that the tenant cannot accuse people of theft, etc. He also had questions concerning insurance coverage should a tenant report something missing.

Mr. Greeley wanted to send a letter of apology for being late in responding to her letter and also that the situation was looked into.

Mr. Mitropoulos wanted to know if the AHA should have someone to handle the responses when people have complaints.

Mr. Hurd stated that he still believed that the letter was directed to the entire Board.

Mr. Greeley suggested doing a tenant survey to learn their views about the Authority. The Board will consider the idea at a later date.

Ms. King added that there should be a form left informing tenants when maintenance workers needed access to their units, and describing the work performed. Mr. Connor suggested a three part document.

At this point in the meeting Anna Azevedo came into the meeting. Ms. Walsh introduced her. Ms. Azevedo stated that she was waiting for a response from Mr. Hurd.

Mr. Murray told her that the Board had already discussed the letter. Ms. Azevedo wanted to know why people were in her house and using her bathroom. The notices stated that the work would be done in one day. She said that her child was home alone when the maintenance men came in.

663.

Ms. Azevedo said if anything is taken from her home she will go after the AHA. She said that Janet Doyle told her to write a letter. She felt that Mr. Hurd had ignored her.

Mr. Murray said the letter was a good approach. Ms. Azevedo said Mr. Hurd should have called her with some kind of response. She has lived at the AHA for 11 years and this was the first time she has had a problem. The Board will look into this.

Ms. King is concerned for other people that entrance is made when minors are home alone.

Mr. Hurd said that he would be meeting with all the members of the maintenance staff to go over the details and matters brought up at this meeting.

Mr. Murray noted the pending date for Student Government Day. Mr. Hurd informed the Board that he routinely alternates the program; one year taking the students on a tour of AHA properties, and the next year they meet in the Board Room to discuss the Authority and the many programs it offers.

Mr. Murray congratulated Mr. Hurd on the Audit Report for Fiscal Year Ending September 30, 2006.

Tenants Organizations
Ms. Graciella Correa, a tenant of Drake Village, noted that Mr. Greeley had come to meet with the tenants recently and she said that there was interest in the Board meeting at their development.

The Board discussed the possibility of having their monthly meetings at the various buildings as had been done in the past. The practice had been suspended nearly a year ago due to an increasing number of agenda items that were specific to matters of little interest to the tenants but needed to be discussed as regular business items.

Mr. Greeley said that he would gladly attend a meeting there. Mr. Connor said a coffee night or attending a Tenants Association Meeting might also be possibilites. Mr. Greeley will work on the suggestion.

Public Participation
The tenants would like to have more service and more reliable service with the tenant owned vans. Mr. Hurd reported that the tenant associations had purchased a new van and he was assisting in a review of a number of areas of their van service.

While the tenants have two vans, only one is currently in service at this time. With the recent increased fuel costs, and a very low fare of $.50 round trip anywhere in Arlington, the van operates on a very marginal budget.

Mr. Hurd hopes to discuss the future of van service at the next tenant presidents meeting. He also noted that the Council of Aging operates a van that is limited to trips to and from the COA, and their rates are $1.00 each way.

Verizon – FIOS Installations
Mr. Michael Lantz, Mr. Wayne Dancause, and Mr. John Ferri made a presentation to the Board about fiberoptics that are being installed throughout the Town of Arlington. Mr. Murray wanted to know if it is similar to installations that RCN has done. They said no, their installations would be on the poles.

664.

In addition to the installation in all AHA owned properties, they are prepared to offer to the AHA on exclusive marketing agreement, for which the AHA would receive $200.00 per unit.

Verizon would like the Board to sign the contract that evening. The Board did not want to sign it until Attorney Greco has read it, and advises it to do so.

Upon a motion by Mr. Greeley, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To appoint a subcommittee comprised of Mr. Connor, Mr. Greeley, and Mr. Greco to review the proposal and authorize Mr. Hurd to sign the agreement if the subcommittee deems it to be in the best interest of the Arlington Housing Authority to do so.

Executive Director Pending Retirement
Mr. Hurd discussed his upcoming retirement.

Mr. Murray and Mr. Mitropoulos commended Mr. Hurd on how well he has run the Authority. Mr. Connor suggested that an article should be put in the Advocate announcing his retirement.

Ms. Walsh said that she felt that the AHA should have a designated person to do the press releases. Mr. Greeley stated that he would do this.

Mr. Greeley also commended Mr. Hurd on how well he has run the Authority and all the accomplishments that have been made.

Upon a motion made by Mr. Connor, and seconded by Mr. Greeley, it was unanimously:

VOTED: To accept Mr. Hurd's notice of retirement effective December 7, 2007.

Maintenance Employee Labor and Industry Wage Rates

Upon a motion made by Brian Connor, and seconded by Ms. Walsh, it was unanimously:

VOTED: To accept the following wage rates effective April 1, 2007:
Maintenance Mechanic $22.18 per hour
Working Foreman $23.62 per hour

Ms. Walsh stated that she believed that the increase was well deserved.

Reports of Subcommittees
Mr. Greeley left the Board Room.

Mr. Connor and Ms. Walsh reported the results of their subcommittee designated to recommend the purchase of a one bedroom condominium from those who responded to the AHA's recent Request for Proposals.

The subcommittee with Mr. Hurd and Mr. Cronin viewed two units, one on Ryder Street and one at 993 Massachusetts Avenue.

665.

They reported that the Ryder Street unit just wasn't what they thought it would be and that the stairs may be an impediment to those with mobility problems. The unit at 993 Massachusetts Avenue has an elevator from the underground parking lot.

It was their opinion that the 993 Massachusetts Avenue unit best suited the needs of the Authority and recommended that the Board proceed with its efforts to purchase the unit.

Mr. Hurd noted that in his discussions with DHCD, the law requires an appraisal of this property. He has already contacted an appraiser to perform that work.

Upon a motion by Mr. Connor, and seconded by Ms. Walsh, it was unanimously:

VOTED: To continue with the efforts to purchase the condominium located at #123, 993 Massachussetts Avenue, in Arlington, MA.

Out of State Travel Funding; all from Section 8 Reserves

Upon a motion by Mr. Greeley, and seconded by Mr. Connor, it was unanimously:

VOTED: To authorize all out of state travel expenses from Section 8 Reserves.

Minutes
Upon a motion by Mr. Connor, and seconded by Mr. Greeley, it was unanimously:

VOTED: To approve the minutes of the Regular Meeting held on February 21, 2007.

New Business
Mr. Connor thinks that Attorney Greco should be present at the Board Meetings, so that he can be available to answer questions if needed.

In an effort to have a more reliable meeting schedule, it was generally agreed upon that future regular meetings will be held on the 2nd Tuesday of every month.

Upon a motion by Mr. Connor, and seconded by Mr. Greeley, it was unanimously:

VOTED: To approve the pet waiver request from Ms. Brenda Perreault, of 12A Memorial Way, for a companion dog as a Reasonable Accommodation, provided that the tenant remains in compliance with the terms and provisions of their lease.

Mr. Hurd has an application for a pet waiver. The tenant is disabled and has a doctor's note stating that this will help the tenant.

Upon a motion by Mr. Greeley, and seconded by Mr. Connor it was unanimously:

VOTED: To accept the pet waiver of this tenant.

Mr. Hurd informed the Board that the proposed AHA's Section 8 Annual Plan will be presented at the next meeting.

666.

Mr. Greeley wanted to talk about the Graciella letter about the vans. Mr. Hurd stated that there have been several complaints against the drivers and he was going to review them.

Executive Session
Ms. Walsh made a motion to enter into Executive Session to hear a complaint brought against an employee of the Arlington Housing Authority and when the Board returns to Regular Session it does so only for the purpose of adjournment.

The motion was seconded by Mr. Connor.

The Chairman called a roll call vote of the Board.

Mr. Mitropoulos Aye
Mr. Greeley Aye
Mr. Connor Aye
Ms. Walsh Aye
Mr. Murray Aye

The Chairman declared the Board in Executive Session at 10:55 PM.

A motion was made by Mr. Greeley, and seconded by Mr. Connor it was unanimously:

VOTED: To end and conclude the Executive Session and return to Regular Meeting.

The Chairman called a roll call vote of the Board.

Mr. Mitropoulos Aye
Mr. Greeley Aye
Mr. Connor Aye
Ms. Walsh Aye
Mr. Murray Aye

The Chairman declared the Executive Session had ended and the Regular Meeting resumed at 11:28 PM.

Adjourn
Upon a motion by Mr. Greeley, and seconded by Mr. Connor, it was unanimously: VOTED: To adjourn the meeting at 11:28 PM.

____________________________________
Secretary