Meeting Minutes

Meeting of the AHA - March 14, 2007

A meeting of the Arlington Housing Authority was held, which was open to the public, and was called to order by Chairman Richard B. Murray, on Wednesday, March 14, 2007, at 7:08 PM in the John F. Cusack Room, located at 4 Winslow Street, Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present: Richard Murray
Brian J. Connor
Teresa J. Walsh
Nicholas Mitropoulos
Brian R. Greeley

Absent: None

Also Present: Franklin W. Hurd, Jr. Executive Director Elaine Slavin, Section 8 Tenant Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Wednesday, March 14, 2007 at 7:00 PM in the Town Hall, Arlington, MA.

I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on March 7, 2007 was e-mailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.



Upon a motion by Mr. Greeley, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To receive the following communication:
- From: Carole Collins, Director, DHCD Bureau of Housing Mgt.
Re: Revised MRVP Income Limits for Determination of Eligibility and Continued Occupancy

Public Participation
Graciella Correa, of Drake Village, said that a nice couple asked when are they going to have a new kitchen sink and kitchen cabinets. Mr. Hurd stated that the work is being performed in-house and the maintenance staff is limited on the number of units that are upgraded. He had no specific date for this request.

Ms. Correa also stated that when the AHA delivers notices the cottages do not always receive them. This sometimes includes the AHA Newsletter. Sue Culhane, Tenant Services Coordinator, noted that if tenants do not receive their newsletter, they should contact the office. Ms. Correa suggested that the notices and newsletters be put into packages of four instead of leaving them door to door. Newsletters are published quarterly and the maintenance staff delivers them to each building.

MRVP Revised Income Limits Effective 4-1-07; for approval

Upon a motion by Mr. Greeley, and seconded by Ms. Walsh, it was unanimously:

VOTED: To approve the following MRVP Revised Income Limits effective April 1, 2007:

Number of Household Members

Over 8
    Income Limit (200% of Federally Established Poverty Level Standard for MA)

$ 20,420
$ 27,380
$ 34,340
$ 41,300
$ 48,260
$ 55,220
$ 62,180
$ 69,140
Add $6,960 for each additional Household member

Reports of Subcommittees
The Board briefly discussed its desire to acquire a new one bedroom unit to be offered to over-housed households in the Chapter 200-C family housing development. They want to reinitiate the purchase process in an effort to preserve the $150,000 in CDBG funds awarded by the Town for that purpose.


AHA Fiscal Items
Richard Conlon, the AHA Fee Account, gave a presentation of the Authority's income and expenses for the first four months of the Fiscal Year Ending September 30, 2007.

Mr. Hurd announced that the Fiscal Year End September 30, 2006 audit has been completed and there were no findings. The final copy of that report has not been received as yet.

Fee Accountant Services Contract
Upon a motion by Mr. Greeley, and seconded by Mr. Connor, it was unanimously:

VOTED: To renew the Fee Accountant Services Contract with Richard W. Conlon, Jr., CPA for a five-year period.

The Board thanked Mr. Conlon for his many years of service to the Authority and the Board was pleased that he was willing to continue his services with the Authority for the next five years.

Menotomy Manor – Furnance Installation Program
Mr. Hurd informed the Board that last year Bob Cronin and Al Casazza had learned of a program offered by Keyspan where qualified housing units could receive new 90% efficient gas furnaces at no charge to the owner. They were told that the funds allocated for that year had been spent, but the AHA would be placed on their list for future consideration.

Mr. Hurd was pleased to report that Keyspan came in on Monday, March 12, 2007 to inspect the furnaces in the Menotomy Manor 200-2 development and determined that they qualified for replacement at no cost to the Authority. A schedule has been established and tenants are currently being notified.

In addition to having a 90% efficiency rating, the new furnaces will have a full one year warranty, and a five year warranty on parts. Two furnaces have already been installed and there were no problems encountered with their installation.

Mr. Greeley felt that Mr. Cronin deserves credit for getting this done and recommended that the Board offer a letter of commendation to him for his work in securing this work at no cost to the Authority.

Upon a motion by Mr. Greeley, and seconded by Mr. Connor, it was unanimously:

VOTED: To table the minutes for the Regular Meeting held on February 21, 2007.

New Business
Mr. Greeley reported that Mr. Hurd had provided to him the Medford Housing Authority's guidelines for selecting an Executive Director. Attorney John Greco forwarded to Ms. Walsh the DHCD guidelines that the Board should also refer to. Mr. Greeley said that he would like to meet with Mr. Connor and Mr. Hurd to go over the guidelines.


The Board noted that one available option would be to hire a consultant to do initial screenings. No decision was made on the issue.

Mr. Greeley had a recent conversation with Michael McCabe, the principal of the Thompson School. Mr. McCabe expressed a willingness to talk with the Board about ways to expand current programs by using the Thompson School for Menotomy Manor events and/or activities. He is interested in working with the AHA to help in that effort. Mr. Greeley would like to find funding to pay the teachers for these programs.

Mr. Mitropoulos was invited to Boys Night. There were 10 to 12 youths that had attended. He had the opportunity to speak with the participants and was very impressed with them. When asked what they did during the summer months, they commented that they have the pool and the basketball court available. Mr. Mitropoulos said that he would like to find funding for more of these kinds of programs. He would like to have a speaker come out to help motivate these youths.

Mr. Greeley said that private funding may be available for these kinds of programs. He also informed the Board that the Grand Marshals for the 2007 Patriots Day Parade are former AHA Commissioner Patricia Worden and her husband John L. Worden who served many years as Arlington's Town Moderator.
Mr. Hurd said that he received all the required letters of support for the creation of a new Chapter 689 Program at the Chestnut Manor 667-2 site. The next step would be to meet with the Board of Selectmen and ask for their support for the proposed project. The proposal will be put on the Selectmen's agenda for their meeting to be held on March 26, 2007.

Mr. Hurd also informed the Board that the Memorandum of Undestanding Agreement between the AHA and Minutemen Senior Services has been signed. Early reports are that the tenants are very pleased with the program.

He told the Board that representatives from Verizon will be at the next Board Meeting to discuss their proposed fiberoptic installations and the Marketing Agreement.

The High Rock will soon have its first meeting at Winslow Towers.

The elevators at Cusack and Drake require one more test prior to finalizing the bid documents for the elevator upgrade work.

The kitchen and bath project is progressing well. DHCD has said that it will pay for the painting of all units once the work has been completed. This will greatly improve the upgraded units when they are turned over to their new tenants.

Mr. Connor met with Mr. Hurd regarding the condo purchase effort. He will have something for the next meeting. The Board wanted to know if they were going to lose the CDBG money award. Mr. Hurd will advise the Board upon consulting with the Planning Department.

Upon a motion by Mr. Connor, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To adjourn the meeting at 8:55 PM. .