Meeting Minutes

Meeting of the AHA - February 21, 2007

A meeting of the Arlington Housing Authority was held, which was open to the public, and was called to order by Chairman Richard B. Murray, on Wednesday, February 21, 2007, at 7:05 PM in the John F. Cusack Room, located at 4 Winslow Street, Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present: Richard Murray
Brian J. Connor
Teresa J. Walsh
Nicholas Mitropoulos
Brian R. Greeley

Absent: None

Also Present: Franklin W. Hurd, Jr. Executive Director Elaine Slavin, Section 8 Tenant Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Wednesday, February 21, 2007 at 7:00 PM in the Town Hall, Arlington, MA.

CERTIFICATE AS TO SERVICE OF NOTICE OF MEETING
I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on January 16, 2007 was e-mailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.

Secretary

650.

Communications

Upon a motion by Mr. Greeley, and seconded by Mr. Connor, it was unanimously:

VOTED: To receive the following comunications:
- From: Tina Brooks, Undersecretary for Housing, DHCD
Re: Chapter 40B Subsized Housing Inventory (SHI)

- From: DHCD
Re: Priority Development Fund Planning Assistance - From: Carole E. Collins, Director, DHCD Bur. of Housing Mgt.
Re: Wage Match for State Housing Program Tenants

- From: MassNAHRO
Re: 26th Annual Legislative Education Day
- From: Kevin J. O'Brien, Director, Dept. of Planning and Comm. Dev.
Re: CDBG Program Year 32 and Year 33 Proposals

Appointments
Marion King said that she thought she should have been invited to a meeting held by Mr. Hurd and Ms. Doyle with some eight families that were being administratively moved in order to close partially occupied townhouse buildings.

She asserted that confidential LTO records were stored in the building.

Mr. Hurd noted that their meeting was confined to the first floor, that no one went upstairs where LTO records were housed, and that the Operation Success Program routinely meets using the entire unit for instruction with no security issues. He stated that the meeting was well received by the tenants, and the use of the community area is not totally under tenant control.

Ms. Walsh wanted to know what the proper protocol was for having meetings.

Mr. Hurd felt that it was more convenient to meet with the tenants in their own development rather than at the AHA office. Mr. Connor said the space should be controlled by the AHA.

Graciella Correa, a tenant of Drake Village said she was very impressed by the way the maintenance men keep the Building clean. She complemented them for the new offices recently constructed, and asked that cottage stairways could be cleaned.

Mr. Hurd said that all new hallway windows were recently installed in the stairways, and the decks have been replaced and painted. Mr. Hurd will speak to the maintenance men to see what is going on. He will have Mr. Cronin look into this to see what additional work is needed.

Mr. Murray suggested that if Ms. Correa had any future issues like this, she should provide them to Ms. Walsh who is the LTO Representative of the Board.

Ms. Walsh reported that she took a tour of the Buildings recently and she was very impressed with the work that the men have done.

651.

Kitchen & Bathroom and Handicap Access Project
Mr. David Pollak, provided the Board with a project update on the Kitchen & Bathroom and Handicap Accessibility Project. He said that DHCD had approved the plans covering 95% of the proposed construction, and they have approved up to $12.3 million in construction costs. The drawings will be ready in approximately six weeks for final review.

Wage Match Program
Upon a motion by Mr. Greeley, and seconded by Mr. O'Connor, it was unanimously:

VOTED: To approve the terms and conditions of the Interdepartmental Service Agreement (ISA) between the DOR and DHCD, which authorizes the AHA to participate in the Wage Match Program.

CDBG – Current Status & New Program Year Requests

As an update, Mr. Hurd will be meeting this week with Acting Director of Public Works, Jim Dodge, to go over the needed sidewalk replacement work in Menotomy Manor. This work was funded via the latest round of CDBG funding by the Board of Selectmen.

In preparation for the new Alternative Care program being put into effect shortly at Drake Village, the AHA is looking into a full kitchen upgrade in the event it is planned for a full meal. If that should happen, the kitchen would have to meet the strict Board of Health requirements for a restaurant. The AHA might want to put in a request for CDBG to fund this work.

Mr. Greeley wants to talk with Mr. Hurd on this, and he said he has some ideas of what other projects could be requested for CDBG funding. One example cited was for more teachers and support for the Operation Success Program. Mr. Mitropoulos discussed the possibility of park instructor time programs during the summer at North Union Street Playground as another possible program.

Upon a motion by Mr. Connor, and seconded by Mr. Greeley, it was unanimously:

VOTED: To request CDBG funding for a construction of a kitchen upgrade in the Hauser Building (667-4).

Personnel
Upon a motion by Mr. Connor, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To approve the revised Administrative Staff Reorganization Plan.
Upon a motion by Mr. Greeley, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To approve the recommeded salary increases effective October 1, 2006.
Upon a motion by Mr. Connor, and seconded by Mr. Mitropolous, it was unanimously:

VOTED: To approve the Executive Director's salary to $106,711.00 effective October 1, 2006.

652.

Mr. Murray congratulated Mr. Hurd and Janet Doyle on the awards they will be receiving from the Arlington Police Department on Monday, February 25, 2007.

Minutes
Upon a motion by Mr. Greeley, and seconded by Mr. Connor, it was unanimously:

VOTED: To approve the minutes of the Regular Meeing of January 10, 2007.

New Business
Ms. Walsh referred to Mr. Hurd's plan to retire later this year, and suggested that the Board should consider a procedure for the selection of a new Executive Director.

Chairman Murray has already started meeting with Mr. Hurd to discuss making recommendations on the process of hiring a new Executive Director.

Mr. Connor said that he felt that a subcommittee should be formed to establish the process for hiring a new Executive Director.

Elevator CFA 1010 and 1011 Extensions
The following resolution was introduced by Mr. Greeley read in full and considered:

RESOLUTION AUTHORIZIING CONTRACT FOR CAPITAL IMPROVEMENT WORK PLAN #1010 FOR STATE-AIDED HOUSING PROGRAMS 200-1/200-2 Mentomy Manor Kitchen and Bathroom/Handicap Accessibility NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE MEMBERS OF THE Arlington Housing Authority, AS FOLLOWS:

Section 1. The Arlington Housing shall enter into a contract with the Commonwealth of Massachusetts in the form submitted at this meeting and contract in the name of Arlington Housing under its corporate seal, and the Secretary is hereby authorized to attest the same.

Section 2. The Authority hereby requests the Director of the Department of Housing and Community Development, (Commissioner of the Department of Community Affairs) enter into such contract with the Authority and the Commonwealth of Massachusetts to approve such contract.

Section 3. The Officers of this Authority shall be, and they are hereby authorized and directed, on and after the execution of said contract by the respective parties thereto, to do and perform and behalf of the Authority all acts and the things required of the Authority to perform fully all of its obligations thereunder.

Section 4. This resolution shall take effective immediately. Mr. Greeley moved that the foregoing resolution be adopted as introduced and read, which motion was seconded by Mr. Mitropoulos, and upon a roll call the "Ayes" and "Nays" were as follows:

Ayes 5 Nays 0

The Chairperson thereupon declared said motion carried and said resolution adopted.

653.

The following resolution was introduced by Mr. Greeley, read in full and considered:

RESOLUTION AUTHORIZING CONTRACT FOR CAPITAL IMPROVEMENT WORK PLAN #1011 FOR STATE-AIDED HOUSING PROGRAMS 667-2 Chestnut Manor/667 Hauser Building/667-5 Cusack Terrace Elevator Upgrades NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE MEMBERS OF THE Arlington Housing Authority, AS FOLLOWS:

Section 1. The Authority shall enter into a contract with the Commonwealth of Massachusetts in the form submitted at this meeting and contract in the name of Arlington Housing Authority under its corporate seal, and the Secretary is hereby authorized to attest the same.

Section 2. The Authority hereby requests the Director of the Department of Housing and Community Development, (Commissioner of the Department of Community Affairs) enter into such contract with the Authority and the Commonwealth of Massachusetts to approve such contract.

Section 3. The Officers of this Authority shall be, and they are hereby authorized and directed, on and after the execution of said contract by the respective parties thereto, to do and perform on behalf of the Authority all acts and the things required of the Authority to perform fully all of its obligations thereunder.

Section 4. This resolutions shall take effective immediately. Mr. Greeley moved that the foregoing resolutions be adopted as introduced and read, which motion was seconded by Mr. Mitropoulos, and upon a roll call the "Ayes" and "Nays" were as follows:

Ayes 5 Nays 0

The Chairperson thereupon declared said motion carried and said resolution adopted.

Community Room Usage
Mr. Hurd noted that it appears that more and more groups are requesting use of the community rooms for specific time frames, thereby reducing the overall ability for the tenants and the AHA to use these locations for their own purposes.

He felt that this should be a matter of concern, and that the Board should seriously consider making a policy that would protect the authority with respect to uses of the rooms and liability that could occur in case of accidents, etc.

Mr. Connor suggested there should be a policy established and procedures should be followed. The LTO presidents group should meet with Ms. Walsh and Mr. Mitropoulos to discuss this.

Affordable Housing Task Force – Request for Support
The Affordable Housing Task Force has requested AHA support for Article 20 in the 2007 Annual Town Warrant. The article would improve the prospects for the acquisition of affordable housing units and increase rental opportunities for a larger number of families in need by reducing the percentage of median from 80% to 60%. The Redevelopment Board agrees in a reduction to 65%.

In either case, the article would reach out to more families in need of affordable housing.

654.

Upon a motion by Mr. Connor, and seconded by Mr. Greeley, it was unanimously:

VOTED: To write a letter of support to the Affordable Housing Task Force for Article 20 in the 2007 Annual Town Warrant.

Unfinished Business
Mr. Greeley stated that Marie Krepelka was a big help to get the phone service restored to a tenant at Drake Village.

Adjourn
Upon a motion by Mr. Connor, and seconded by Mr. Greeley, it was unanimously:

VOTED: To adjourn the meeting at 9:45 PM.

____________________________________
Secretary