Meeting Minutes

Meeting of the AHA - October 17, 2007

Call to Order

The meeting was called to order at 7:18 P.M. by Brian R. Greeley in the John F. Cusack Board Room, located at 4 Winslow Street, Arlington, MA.

Roll Call
Present: Nicholas Mitropoulos, Teresa J. Walsh, Brian R. Greeley

Absent Richard B. Murray and Brian J. Connor

Also Present: John J. Griffin and Franklin W. Hurd, Jr And Elaine Slavin, Section 8 Representative

Notice to Town Clerk
Notice of this meeting was delivered electronically on September 20, 2007, and posted by the Arlington Town Clerk in accordance with the provisions of the Open Meeting Law.
Appointments

Local Tenants Organizations
Graciella stated that when people visit Drake Village they are fascinated with it. She wanted to thank Mr. Hurd and Sue Culhane for everything that has been done at Drake Village and she wanted to welcome Mr. Griffin to the Arlington Housing Authority.

General Public
NONE

Project Update
Chapter 200 Kitchen and Bath
Mr. Griffin stated that the filed sub bids have been received and that the general bid opening for the Kitchen and Bath project will be opened at 2:00PM October 18, 2007. Replacement of the storm doors has been included in the scope of the project.

Chapter 667 Elevators Hauser and Chestnut
Mr. Griffin met with the contractors and engineers of the Elevator Project and signed the Notice to Proceed. 3Phase Elevator Corporation will take over the maintenance of the Elevators as of November 1st, 2007 and construction of the new elevators will start in the beginning of February, 2008. There was one tenant that complained about the elevators and Associated Elevator was called and they spent 4 hours and found nothing wrong. The same tenant called the next day and again Associated Elevator was called and they spent another 4 hours and could not replicate the problem.

Chapter 667 Cusack
Mr. Griffin, Mr. Cronin and Mr. Casazza met with representatives from The Town of Arlington, DHCD and the Architects to discuss the process for the new elevator being installed at Cusack Terrace. Ownership of the Plaza area was discussed and permission will be issued for the use of part of the Plaza for use during construction. A Storage trailer will be placed on the plaza and the area under construction will be fence in. Arrangements with the police will need to take place when the contractors will need access to the plaza to bring in equipment. DHCD wants a formal approval with the Town that we have access to the property.

The Town owns the garage and the plaza. Arlington Catholic is going to help with the parking for the construction workers.

North Cambridge Savings Account; recommendation to close

Mr. Hurd recommended that the Board close the North Cambridge Savings Account and transfer the funds to the Leader Bank. Mr. Greeley said that it makes sense.

Upon a motion by Ms. Walsh and seconded by Mr. Mitropoulos it was voted unanimously in favor to close the North Cambridge Savings Account and transfer the funds to the Leader Bank.

  YES    NO
Nicholas Mitropoulos
Teresa J. Walsh
Brian R. Greeley
X
X
X



State Program Chapter 705-1
Mr. Griffin stated that in order for the Housing Authority to make PILOT payments instead of paying the full tax rate of the condominium unit, the Contract for Financial Assistance from DHCD would need to be presented to the board of assessors.

Upon a motion by Mr. Mitropoulos and seconded by Ms. Walsh it was voted unanimously in favor to approve the Contract for Financial Assistance.

  YES    NO
Nicholas Mitropoulos
Teresa J. Walsh
Brian R. Greeley
X
X
X



Chapter 667 Antenna Agreements






T-Mobile, request for equipment replacement, Hauser Building T-Mobile is looking to renew the contract for another 5 years. They also want to replace the cabinets. Upon a motion by Mr. Mitropoulos and seconded by Ms. Walsh it was voted unanimously to approve the extension of the contract for five year with T-Mobile.

  YES    NO
Nicholas Mitropoulos
Teresa J. Walsh
Brian R. Greeley
X
X
X



Unfinished Business
Mr. Griffin said that the Budgets will be presented at the next Board Meeting. He also spoke to DHCD and he wants to add a new position of Modernization Coordinator. This person will make sure the projects are running properly. This position is only while the Kitchen and Bath project is taking place.

Mr. Griffin said that the transition is going well between himself and Mr. Hurd.

Mr. Hurd said that not many housing authorities have a transition like the one that is taking place now. Mr. Griffin has sat in on a lot of meetings and Mr. Hurd feels as thought that Mr. Griffin is doing a great job.

Mr. Hurd said that the antenna on the building is still ongoing.

New Business
Elaine Slavin, the Section 8 Representative brought in TAP training information. She thought that the Board might be interested in talking to Tad Mire.

Mr. Greeley is learning that NAHRO has many programs.

Mr. Griffin would like to attend a conference in PHADA in January in Florida. The Board can also attend these conferences.

Mr. Mitropoulos welcomed Mr. Griffin. He also wanted to thank Mr. Hurd for the way he managed the Arlington Housing Authority. He said it means a lot and he is proud of the job that Mr. Hurd has done.

Mr. Greeley stated that he agrees with Mr. Mitropoulos. Mr. Greeley also said that Mr. Hurd is a mentor to him. He respects and appreciates the work Mr. Hurd has done.

Mr. Hurd thanked the present and past Board for the work the Board has done. He also wants to thank the support staff that he has. He also thanked the staff and the maintenance department for the work they have done. Mr. Hurd wanted to publicly thank Robert Cronin, Sue Culhane, Al Casazza, Sandra Gammon and Mary Maher for the work they have done.

Mr. Greeley said that it was nicely put.The Arlington Housing Authority has received $15 million during Frank's realm. Mr. Greeley thanked Mr. Hurd for the great job that he as done over the years.

Executive Session
NONE

Adjourn
The meeting was adjourned at 8:15PM

Upon a motion by Mr. Mitropolous and seconded by Ms. Slavin it was voted unanimously to adjourn the meeting.

The next Board Meeting is November 21st at 7PM at Winslow Towers.