Meeting Minutes

Meeting of the AHA - September 13, 2006

A meeting of the Arlington Housing Authority was held which was open to the public, and was called to order by Chairman Richard B. Murray on Wednesday, September 13, 2006, at 7:06 PM in the John F. Cusack Room, located at 4 Winslow Street, Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present: Richard Murray
Dr. Patricia Worden
Teresa J. Walsh

Absent: Nicholas Mitropoulos
Also Present: Franklin W. Hurd, Jr. Executive Director
Joan Pippin, Section 8 Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Wednesday, September 13, 2006 at 7:00 PM in the Town Hall, Arlington, MA.

CERTIFICATE AS TO SERVICE OF NOTICE OF MEETING
I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on August 25, 2006 was emailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.

Secretary

630.

Appointments
The Board met with Ms. Alex Linder, Miss Massachusetts Teen, and a tenant of Menotomy Manor. They congratulated her on her achievement of being crowned Miss Massachusetts Teen on August 18, 2006, presented her with a Certificate of Recognition from the Arlington Housing Authority, and a donation towards her fundraising efforts to participate in the Miss Teen USA competition.

Mr. Hurd said that everyone at the Arlington Housing Authority is proud of her, they view her as an excellent role model to other tenants, and they hope she comes home as Miss Teen USA.

Mr. Murray welcomed Brian R. Greeley as the new Board Member.

Ms. Graciella Correa, a tenant of Drake Village also welcomed Mr. Greeley, and noted that he was present at the recent tenant association meeting at her development.

She also praised Mr. Hurd for his attendence at that meeting and noted that there were clear results among the tenants concerning his discussions with them about the benefits of having an active tenant association. Currently, they have a full slate of candidates running for office in December, and the future of the LTO looks bright.

Mr. Hurd noted that Ms. Edna Smith of Drake Village has played a key role in keeping the tenant association active until the election of officers for the new year are held.

Graciella also went to Trader Joe's and asked them to visit Drake Village, and they will be there with refreshments on September 20, 2006 from 4:00 PM to 7:00 PM. She said that music will be provided by tenants of Drake Village.

Graciella wanted to know when they were going to have the new detectors. Is one for smoke and one for carbon monoxide? The carbon monoxide detectors will be installed next week. Notices will be sent out next week. The Cottages will be done first, and new lock security devices will be installed at the same time.

Marion King wanted to know if there were any updates on the K & B project. Mr. Hurd is working on an administrative plan for the office staff that will be able to meet the needs for this important project.

FY 2006 Budget Discussion
Mr. Hurd noted that the Budget Guidelines for FY2006 had not been issued by DHCD as yet. He is working on it anyway, and he is in the process of developing a revised 5 Year Capital Plan.

Drake Village and Cusack Terrace responded to a request of needs, and he is in the process of evaluating their requests.

There was a brief discussion of the needs of Menotomy Manor, but with the major construction project to begin in 2007, it was difficult for them to arrive at any specific suggestions.

631.

Chestnut Manor AHA/DMR Application
The Board reviewed the standard application for funding that must be completed and submitted jointly by the AHA and DMR.

He was in the process of setting up a meeting with DMR to work on the application, and he asked the Board's guidance on any specifics they may have for the project. He will keep the Board informed.

Communications
Upon a motion by Dr. Worden and seconded by Ms. Walsh it was unanimously:

VOTED: To receive a copy of a letter of notification sent to Mr. Brian Greeley from the Arlington Board of Selectmen informing him of his appointment by the Board of Commissioners of the Arlington Housing Authority.

Minutes
Upon a motion by Dr. Worden and seconded by Ms. Walsh, it was voted 4-0-1 (with Mr. Greeley abstaining).
To approve the Minutes of the Regular Board Meeting held on August 16, 2006.

Unfinished Business
Mr. Hurd said that the office is in the process of upgrading its computer system. The new system will be web based and will provide many advantages over our existing system. Backups will be made in several locations regularly, updates will be performed automatically, and the new system has a strategy that will offer many long term benefits for computer support in the future.

He informed the Board that an ad was placed in the Arlington Advocate for a one- bedroom condominium. Mr. Hurd had received calls concerning the ad and its process. Mr. Hurd will put out a more detailed letter out to Realtors to let them know exactly what we are looking for.

In response to tenants input, the AHA will be purchasing all new washers and dryers. An installation schedule will be set up once deliveries can be arranged. Also, plans are in process to purchase a new tenant van to replace the current vehicle which is beginning to show its age and is experiencing increasing maintenance and repair costs.

New Business
Mr. Greeley thanked everyone. He complimented Mr. Hurd on the good job he did at Drake Village. He thought that a meeting once a month is a good idea and he would like to suggest a time when this could be done.

632.

Personnel
Mr. Hurd informed the Board that Jeremiah Keefe, a longtime maintenance employee, was hurt on the job and has been out on workman's compensation. Because of this, he has been unable to use his allotted vacation time. Under the AHA Personnel Policy, only 10 (ten) days can be carried over to the next year. Because Mr. Keefe has not been able to use much of his earned vacation time, Mr. Hurd suggested that the Board consider waiving this provision for Mr. Keefe for the current year.

Upon a motion by Dr. Worden, and seconded by Mr. Greeley, it was unanimously:

VOTED: To grant a waiver of the AHA Personnel Policy, and allow Mr. Jeremiah Keefe to carry over his remaining FYE 09/30/06 vacation time into Fiscal Year 2006.

Mr. Hurd discussed Joseph Lussiano's request to buy back sick time taken due to a private automobile accident he experienced during the year.

Mr. Hurd explained that he had reservations about the request due to the fact that even though the funds were repaid, the AHA maintenance staff lost its additional worker over that period, and to reinstate the time would add additional loss of work to the Authority.

Mr. Hurd will speak with Attorney Greco about the request and report back to the Board at the next meeting.

Upon a motion by Ms. Walsh, and seconded by Mr. Greeley, it was unanimously:

VOTED: To Authorize the execution of the Corporate Resolution for the change of authorized signatures for account number #8009854 with the North Cambridge Cooperative Bank.

The next Regular Board Meeting is October 11th at 7:00 PM.

Adjourn
Upon a motion by Dr. Worden, and seconded by Mr. Greeley, it was unanimously:

VOTED: To adjourn the meeting at 8:35 PM.

_____________________________
Secretary