Meeting Minutes

Meeting of the AHA - August 16, 2006

A meeting of the Arlington Housing Authority was held which was open to the public, and was called to order by Chairman Richard B. Murray on Wednesday, August 16, 2006, at 7:00 PM in the John F. Cusack Room, located at 4 Winslow Street, Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present: Richard Murray
Dr. Patricia Worden
Nicholas Mitropoulos
Teresa J. Walsh

Absent: None
Also Present: Franklin W. Hurd, Jr. Executive Director
Joan Pippin, Section 8 Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Wednesday, August 16, 2006 at 7:00 PM in the Town Hall, Arlington, MA.

CERTIFICATE AS TO SERVICE OF NOTICE OF MEETING
I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on August 11, 2006 was emailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.

Secretary

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Communications
Upon a motion by Dr. Worden, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To receive the following communications:
- From: Phyllis A. Zinicola, Mgr., Mass. Housing
Re: Minuteman Village 40B Project

- From: Peter Szerlag, President, Winslow Towers Tenants Assn.
Re: A/C Energy Star Rule

- From: Verna Friedman, DSC Coordinator, DHCD
Re: 667-5 New Elevator A/E Ranked List

- From: Corrine M. Rainville, Town Clerk, Town of Arlington
Re: Article 55, GIS for Chapter 40B Purposes

- From: Carole E. Collins, Director, DHCD
Re: Revised Income Limits and FMR's

It was noted that Brian R. Greeley is the new Commissioner on the AHA Board, and he will serve until the next Annual Town Election in April, 2007.

Mr. Mitropoulos wanted to thank Mr. Hurd for the work he did on the election. The Board was pleased with the process used by the Appointing Authority Meeting of August 14th to select the new Board Member.

Mr. Murray presented to the parents of Leonid Vasershteyn with a "Certificate of Recognition" for his recent award of a MassNAHRO Scholarship in the amount of $3,000.00. This was the first tenant in recent memory to receive such a scholarship from that organization. In addition to the certificate, the parents were also presented a donation from the Arlington Housing Authority to be used by Leonid for his education. Mr. and Mrs. Vasershteyn thanked Mr. Hurd for his letter of recommendation.

The parents were very pleased and thanked everyone for everything the housing authority has done.

Appointments
The Board met with Ms. Joan Butler and Sandy West from the Minuteman Senior Services (MSS) organization. Their non-profit organization provides senior support services to many of the elderly tenants of the Arlington Housing Authority.

Ms. Butler informed the Board that last year her organization provided services to over 2,000 Arlington residents last year. She estimated that MSS spends about 1/4th of its annual budget, or approximately $2 million, in Arlington.

Minuteman Senior Services would like to offer an affordable assisted living service to qualified residents of Drake Village. The State has recently opened the RFP process for eight (8) sites statewide.

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Ms. Butler asked if the AHA would be willing to support such a proposal. They envisioned a program that would provide a full-time resident service coordinator. There will be an on-call person on the site from 7:00AM to 7:00 PM who would be able to help the elderly and disabled during the day with personal care, laundry, shopping and other help that they might need.

The proposed program would also be available to young disabled persons that live in Drake Village. The plan would increase the weekday meal offerings from one to two meals per day in the community room. A suggested donation is $2.00 per meal but it is not mandatory. Special meals can be provided for those that have special dietary requirements.

Mr. Mitropoulos thought that this is a great idea and wanted to know when it was going to go into affect.

The Minuteman Senior Services needs a letter of support from the Authority. They also feel as though that they have a good chance to have this program.

Upon a motion by Dr. Worden, and seconded by Ms. Walsh, it was unanimously:

VOTED: To support the proposal of Minuteman Senior Services to provide affordable assisted housing services at Drake Village.

Mr. Hurd will send a letter of support to the State on behalf of the Arlington Housing Authority.

Public Participation
Ms. Marian King, Co-president of the Menotomy Manor Tenants Association, wanted to know if there were any new updates concerning the kitchen and bathroom upgrade project. Mr. Hurd stated that the Authority was considering hiring a consultant to assist in the relocation planning for the project. Additionally, he is in the process of developing a reorganization of the AHA staff in order to meet the needs of the project. He estimated the time for implementation would be approximately two months.

Ms. King also stated that the Farmers Market is going well. Being summer, kids are hanging out in some of the common areas. Mr. Hurd wanted to know if she wanted a meeting with the tenants to deal with this problem. He said that the tenants should step up to the plate and let the Authority know who the offenders are. The police are willing to meet with the tenants.

Mt. Gilboa Update
Mr. Hurd reported that after careful consideration, he recommends that the AHA not proceed with the acquisition of the Mt. Gilboa site. Among the reasons given were: the input from the Maintenance Staff, the comments regarding safety concerns for young children by DHCD, affordability to low income families, and its distance from shopping, public transportation, etc.

He pointed out that $150,000 in CDBG funds are nearing expiration, and that the Authority would need to work quickly to make use of these funds.

He suggested that the Board go back to its original intent of adding one-bedroom units to the family housing program in order to mazimize the use of the two-bedroom units.

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Currently, there are approximately eight two-bedroom units with only single occupants who cannot be moved because they either do not qualify for another program or they are in the smallest unit available for the particular program they are participating in.

Upon a motion by Dr. Worden, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To notify the Town that the Authority could not make use of the Mt. Gilboa property at this time, and to thank the Town for its support.

Upon a motion by Dr. Worden, and seconded by Mr. Mitropoulos, it was unanimously:
VOTED: To begin the process of acquiring a one-bedroom condominium unit to be added to the inventory of the Chapter 200-C Program.

Elevators – Chestnut Manor and Hauser Building

Mr. Hurd met with DHCD regarding the elevators. He reported that the work should be completed in 2008.

Due to their failure to respond, the AHA has terminated its contract with its current elevator service contractor and has selected a new interim elevator company to respond to calls effective September 1, 2006. The Authority will place the work out to bid as soon as possible.

Elevators – Cusack Terrace

The DHCD Designer Selection Committee provided a ranked listing of qualified firms to perform the A/E work for the construction of a new elevator at Cusack Terrace.

Upon a motion by Ms. Walsh, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To select Livermore, Edwards & Associates, the first ranked firm recommended by the DHCD Designer Selection Committee to perform the architectural services for the new elevator to be constructed at Cusack Terrace.

Budget Revisions for Fiscal Year Ending September 30, 2006

Mr. Conlon presented the Budget Revisions for the 400-1, 689-1, and Section 8 programs. The 400-1 Program has an 80% Reserve Level of Maximum.

Upon a motion by Dr. Worden, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To approve the FY 2006 Budget Revisions for the Chapter 400-1 Program.

Upon a motion by Ms. Walsh, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To approve the FY 2006 Budget Revisions for the Chapter 689-1 Program.

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Upon a motion by Mr. Mitropoulos and seconded by Ms. Walsh, it was unanimously:
VOTED: To approve the recommended Budget Revisions for the FY 2006 Section 8 Rental Voucher Program.

Minutes
Upon a motion by Dr. Worden, and seconded by Ms. Walsh, it was unanimously:

VOTED: To approve the Minutes of the Regular Meeting held on February 8, 2006.

Upon a motion by Dr. Worden, and seconded by Ms. Walsh, it was unanimously:
VOTED: To approve the Minutes of the Regular Meeting held on April 5, 2006.

Upon a motion by Dr. Worden, and seconded by Ms. Walsh, it was unanimously:
VOTED: To approve the minutes of the Annual Meeting that was held on June 14, 2006, as amended.

Upon a motion by Ms. Walsh, and seconded by Dr. Worden, it was unanimously:
VOTED: To approve the minutes of the Regular Meeting held on July 12, 2006.

Unfinished Business
The Arlington Housing Authority will not be participating in Town Day due to not meeting the deadline for booth applications. Marion King offered to share the Menotomy Manor Tenants Association's table. The Board referred the matter to Mr. Hurd.

New Business
Article was passed at the Town meeting. They need to appoint someone to the committee. Mr. Murray would like to appoint Dr. Worden.

Upon a motion by Mr. Mitropoulos, and seconded by Ms. Walsh, it was unanimously:
VOTED: To appoint Dr. Worden on the committee as created in Article 55 of the Town's annual warrant.

Mr. Hurd informed the Board that DHCD has provided for the authorities to acquire carbon monoxide alarms at no cost to the authorities. The AHA has placed its order in, delivery is expected shortly, and the AHA maintenance staff will be installing them as soon as possible.

Flyers will be distributed to the tenants to let them know when the installation will take place. By law, the installation of the alarms must be completed by December 31, 2006.

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Marian King suggested that tenants should have an option of when the maintenance men should be there to install the alarms. She stated that some of the tenants would like to be home when this is being done.

Mr. Hurd said the housing authority is under a deadline to have this work completed. Every effort will be made to provide ample notificiation.

Mr. Hurd passed out papers showing several sample logo designs that may be used by the authority in the future. Comments from the Board were favorable.

The next Regular Board Meeting is September 13th at 7:00 PM.

Adjourn

Upon a motion by Dr. Worden, and seconded by Mr. Mitropoulos, it was unanimously:
VOTED: To adjourn the meeting at 8:59 PM.

_____________________________
Secretary