Meeting Minutes

Meeting of the AHA - July 12, 2006

A meeting of the Arlington Housing Authority was held which was open to the public, and was called to order by Chairman Richard B. Murray on Wednesday, July 12, 2006, at 7:05 PM in the John F. Cusack Room, located at 4 Winslow Street, Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present: Richard Murray
Dr. Patricia Worden
Nicholas Mitropoulos
Teresa J. Walsh

Absent: None
Also Present: Franklin W. Hurd, Jr. Executive Director
Joan Pippin, Section 8 Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Wednesday, July 12, 2006 at 7:00 PM in the Town Hall, Arlington, MA.

CERTIFICATE AS TO SERVICE OF NOTICE OF MEETING
I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on June 15, 2006 was emailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.

Secretary

619.

Communications
Upon a motion by Dr. Worden, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To receive the following communications:

- From: Town Clerk's Office
Re: John Griffin's resignation effective 06/19/06

- From: John Griffin, Commissioner, Arlington Housing Authority
Re: Notice of Resignation from the Board effective 06/19/06

- From: Town Counsel John Maher
Re: Housing Authority Appointing Authority Voting membership

- From: Louise Paragona, Winslow Towers Tenants Associaton
Re: Election of Officers results

Appointments
Graciella Correa, a tenant of Drake Village, Cottages, handed out a diagram of the bathrooms in the Hauser Building. She stated that the bathrooms were poorly designed.

She stated that the bathrooms in the cottages were perfect.

Ms. Sue Culhane, the Tenants Services Coordinator, was present and stated that she had not heard complaints from tenants concerning this matter. There is a process in place where tenants requiring such special equipment should write a letter explaining their specific needs to the office for review and assistance.

Marian King, Co-President of the Menotomy Manor Teneants Association, expressed her appreciation for the recently installed child-proof window latches. She did; however, mention that she would have liked more notice and a set time for such installations.

Affordable Housing Task Force Representative Vacancy

Upon a motion by Dr. Worden, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To select Mr. John Griffin as the AHA's representative to the Town of Arlington's Affordable Housing Task Force.

Town Day
The Board agreed to participate in Arlington's annual Town Day Program.

Mt. Gilboa Update
Mr. Hurd has received information from DHCD architects and he is reviewing their findings. Among the suggestions were to consider making the house a two family home. That suggestion was felt to be not viable.

They would like to see it a two family house to make the costs more in line with meeting affordable housing rents. They expressed concerns about the cliff in the back of the building. 620.

Mr. Hurd requested that we leave the matter open for now so he can meet with everyone and discuss it further. He will report back to the Board at its August, 2006 meeting.

Section 8 Program
Tenant Advisory Board/Board Representatives – 2006 Elections

It was reported that the Section 8 Tenant Advisory Board met and established the date for nominations and elections.

On October 8, 2006 at 3:30 PM, all qualified participants are invited to elect: the five members of the Tenant Advisory Board, a Section 8 Tenant Representative, and Alternate Tenant Representative to the AHA Board of Commissioners. Elected representatives will serve in their designated office for a term of five years or until they are no longer participants in the Section 8 Program.

Ms. Joan Pipin announced that she is stepping down at the end of her term. Mr. Hurd praised Joan for her participation and all the work she has done in representing the participants in the Section 8 Program. She said she would consider serving as the alternate if selected.

Dr. Patricia B. Worden also praised her and encouraged her to serve as the alternate.

Accounts Receivable Write-offs
Every effort was made to collect the rents. Some people have passed away or have been evicted. They have to be a year old before they can be written off.

Upon a motion by Dr. Worden and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To write off the following Chapter 667 Liabilities:

Tenant Number

1348-01
1386-03
2410-02
2514-02
2611-03
2709-01
3509-02
4205-01
4206-02
4210-01
4217-02
4218-01
4617-01
4710-02
5214-01
5410-02
5505-01

TOTAL:

Writeoff

$ 22.00
$ 10.00
$ 753.00
$ 79.00
$ 745.00
$ 418.00
$2,050.00
$4,670.95
$ 374.00
$ 603.00
$ 220.00
$ 321.00
$ 200.00
$ 340.00
$ 185.00
$ 214.00
$ 387.00

$11,591.95


621.

Upon a motion by Dr. Worden, and seconded by Ms. Walsh, it was unanimously:

VOTED: To write off the following Chapter 200 Liabilities:

Tenant Number

7026-02
7091-02
7094-01
7163-02

TOTAL:

Writeoff

$ 869.00
$ 158.00
$ 397.00
$ 395.00

$1,819.00


Minutes

Upon a motion by Ms. Walsh, and seconded by Dr. Worden, it was unanimously:

VOTED: To approve the minutes of the Special Meeting that was held on February 15, 2006.

Upon a motion by Ms. Walsh, and seconded by Dr. Worden, it was unanimously:

VOTED: To approve the minutes of the Regular Meeting that was held on March 1, 2006.

Upon a motion by Ms. Walsh, and seconded by Dr. Worden, it was unanimously:

VOTED: To approve the minutes of the Annual Meeting that was held on April 5, 2006.

Upon a motion by Dr. Worden, and secnded by Ms. Walsh, it was voted 4-0-1 (with Mr. Mitropoulos abstaining).

VOTED: To approve the minutes of the Regular Meeting that was held on May 17, 2006.

Unfinished Business
Mr. Hurd will seek clarification from Town Counsel John Maher or Attorney John Greco on the term of the replacement of John Griffin. He was also asked to provide information to Board Members concerning their positions with respect of the Conflict of Interest Law.

Mr. Hurd and Chairman Murray were asked to meet with representatives of the Selectmen to discuss a process that will be used in the selection of a new Board Member.

622.

New Business
Teresa Walsh suggested that Mr. Mitropoulos serve as an alternate to the LTO subcommittee.

Upon a motion by Ms. Walsh, and seconded by Dr. Worden, it was unanimously:

VOTED: To appoint Mr. Mitropoulos the Board's Alternate Representative to the LTO Subcommittee.

It was determined that the next meeting will be an Appointing Authority meeting in joint with the Arlington Board of Selectmen on Monday, August 14th at 6:00 PM in the Town Hall.

The next Regular Meeting is for Wednesday, August 16th at 7:00 PM.

Adjourn
Upon a motion by Mr. Mitropoulos, and seconded by Ms. Walsh, it was unanimously:

VOTED: To adjourn the meeting at 8:35 PM.

_____________________________
Secretary