Meeting Minutes

Meeting of the AHA - June 14, 2006

A meeting of the Arlington Housing Authority was held which was open to the public, and was called to order by Chairman Richard B. Murray on Wednesday, June 14, 2006, at 6:02 PM in the John F. Cusack Room, located at 4 Winslow Street, Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present: Richard Murray
John Griffin
Dr. Patricia Worden
Teresa J. Walsh

Absent: Nicholas Mitropoulos (Arrived 6:50 PM)
Also Present: Franklin W. Hurd, Jr. Executive Director
Joan Pippin, Section 8 Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Wednesday, June 14, 2006 at 6:00 PM in the Town Hall, Arlington, MA.

CERTIFICATE AS TO SERVICE OF NOTICE OF MEETING
I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on May 30, 2006 was emailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.

Secretary

616.

Appointments
Graciella Correa, a tenant of Drake Village, requested more information on the new Energy Star air conditioners that are to be used by tenants next year. She pointed out that it is difficult for some to afford new air conditioners.

Mr. Hurd said that this will not affect current tenants until May, 2007. Bob Cronin stated that he continues to search online to find more information concerning energy saver air conditioners.

He noted that there is one model that has a 10.5 rating that would fit in the windows that is 8000 BTU's. The tenants are allowed to have 10,000 BTU's.

Peter Szerlag, a tenant at Winslow Towers, also expressed his concern for the costs associated with the proposal. He said that his research indicated that converting to Energy Star rated A/C units would save only $12.00 a year per unit.

Another concern discussed was the inefficiency of the windows at Hauser Building.

Marion King, Co-Chairman of the Menotomy Manor Tenants Association, asked if there were any updates on the Kitchen/Bathroom upgrade project. There were none at this time. She also wanted to know when the plastic pieces were going to be installed in the windows. They will be installed as soon as maintenance can find the time to do so.

Mr. Hurd asked if the tenants would prefer gas or electric stoves as part of the kitchen upgrades. Ms. King said that they wanted gas stoves and larger ones if possible.

Ms. King thanked the AHA for arranging the bread deliveries from Panera and also from Trader Joes.

Communications
Upon a motion by John Griffin, and seconded by Dr. Worden, it was unanimously:

VOTED: To receive the following communications:

- From: Ms. Joan M. Martin, Arlington League of Women Voters Re: Menotomy Manor Tenants Association election results
- From: Ms. Verna Friedman, DSC Coordinator, DHCD - Re: Elevator Upgrades for Chestnut Manor and Hauser Building

Elevators
Upon a motion by Dr. Worden, and seconded by Mr. Griffin, it was unanimously:

VOTED: To award the Architectural and Engineering contract for the elevator upgrades Chestnut Manor (667-2) and Hauser Building (667-4) to Syska and Hennessey, the first ranked firm referred to us by the DHCD Designer Selection Committee.

Cusack Terrace the new elevator car deadline is 6-21-06. There are 11 firms interested.

617.

Budget Changes – 2006
Mr. Hurd informed the Board that DHCD had reverted the FYE 09/30/06 Operating Budgets because the FYE 09/30/05 Operating Reserve Level $1,391,799 was below the maximum reserve level of $1,444,725, by $52,926. Because of this, they directed a reduction of $65,427.

Mr. Hurd reported that this would be absorbed by reducing sundry administrative costs by $8,332, maintenance materials by $7,095, and contract costs by $50,000 for a total of $65,427.

He pointed out that based upon the first nine months of the current fiscal year, the AHA should have a budget surplus of approximately $245,677. The reduction made no accounting sense when are scheduled to earn such a significant surplus.

Upon a motion by Dr. Worden, and seconded by John Griffin it was unanimously:

VOTED: To support the following FYE 09/30/06 budget changes:

1. A reduction of sundry administrative costs by $ 8,332
2. A reduction in Maintenance Materials by $ 7,095
3. A reduction in contract costs by $50,000
Total Reduction: $65,427


Chestnut Manor
Mr. Hurd reported that the Department of Mental Retardation was working on our proposal. Questions concerning size were being considered, but the location was excellent.

He also added that in his discussions with Paul MacPartland, DHCD saw many drawbacks with the Mt. Gilboa proposal. Among them were: affordability, the cliff as a safety issue, the steep stairway to the front door, and the distance from public transportation.

Dr. Worden thought this was a good setting for offbeat services such as for homeless single mothers.

Upon a motion by Dr. Worden and seconded by Mr. Griffin it was unanimously:

VOTED: To refer the matter to Mr. Hurd for further review.

Next meeting is July 12, 2006 at 7:00 PM.

Adjourn
Upon a motion by John Griffin, and seconded by Nicholas Mitropoulos it was unanimously:

VOTED: To adjourn the meeting at 7:30 PM

_____________________________
Secretary