Meeting Minutes

Meeting of the AHA - December 20, 2006

A meeting of the Arlington Housing Authority was held which was open to the public, and was called to order by Chairman Richard B. Murray on Wednesday, December 20, 2006, at 7:15 PM in the John F. Cusack Room, located at 4 Winslow Street, Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present: Richard Murray
Brian J. Connor
Teresa J. Walsh
Nicholas Mitropoulos
Brian R. Greeley

Absent: None

Also Present: Franklin W. Hurd, Jr. Executive Director
Andra Bourque, Section 8 Tenant Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Wednesday, December 20, 2006 at 7:00 PM in the Town Hall, Arlington, MA.

CERTIFICATE AS TO SERVICE OF NOTICE OF MEETING
I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on December 15, 2006 was emailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.

Secretary

642.

Communications
Upon a motion by Mr. Greeley and seconded by Mr. Mitropoulos it was unanimously:

VOTED: To receive the following communications:

- From: Lt. Kenneth W. Hughes, Arlington Police Department Re: "NO PLACE FOR HATE" Program

- From: Ms. Alex Linder, Tenant of Menotomy Manor Re: Letter of appreciation for support/ Miss Massachusetts Teen

Ms. Alex Linder, who had been working with Ms. Walsh, said that she wanted to do something at Menotomy Manor for the holiday season so she arranged for some of the residents in the neighborhood to decorate the entrances for the holiday season.

Ms. Walsh suggested that she would like to see this kind of activity continue on a yearly basis.

Appointments
Marion King, Co-President of the Menotomy Manor Tenants Association asked if there were any updates on the Kitchen and Bathroom Project. Mr. Hurd had met with David Pollack and asked him to look and rethink the design of the buildings entering Fremont Count.

Mr. Hurd also informed the Board that 4 units will have to be modified for the hearing imparied. The staff is considering administratively moving tenants that are currently in partially occupied buildings. Doing so would make things safer and cheaper for these tenants who heat their own units, and this would help the Authority prepare for the construction work.

Richard Conlon, the AHA Fee Accountant, predicted an annual loss due to the number of vacant apartments expected for the project. He estimated that to be $125,000 a year in lost rents. It will take about 2 to 3 years to complete this project.

Mr. Mitropoulos wanted to know if Janet McGuire will have space while this project is going on.

Fiscal Year Ending 9/30/07 Budgets
Mr. Conlon gave a brief presentation of the Operating Budgets for Fiscal Year Ending September 30, 2007.

Motion: Ms. Walsh moved that the proposed Operating Budget for State-Aided Housing of the Arlington Housing Authority, Program 400-1 for Fiscal Year Ending 9/30/07 showing Total Revenue of: $3,076,480.00 and Total Expenses of: $3,215,411.00 there by requesting a subsidy of $0.00 be submitted to the Department of Housing and Community Development for its review and approval. Mr. Mitropoulos seconded the motion which, upon roll-call, was passed by a vote of 5 to 0.

Motion: Mr. Mitropoulos moved that the proposed Operating Budget for State-Aided Housing of the Arlington Housing Authority, Program 689-1 for Fiscal Year Ending 9/30/07 showing Total Revenue of: $34,622.00 and Total Expenses of: $53,422.00 there by requesting a subsidy of $0.00 be submitted to the Department of Housing and Community for its review and approval. Mr. Greeley seconded the motion which, upon roll-call, was passed by a vote of 5 to 0.

643.

Motion: Mr. Connor moved that the proposed Operating Budget for State-Aided Housing of the Arlington Housing Authority, Program MRV-P for Fiscal Year Ending 9/30/07 showing Total Revenue of: $1,560.00 and Total Expenses of: $1,020.00 there by requesting a subsidy of: $0.00 be submitted to the Department of Housing and Community Development for its review and approval. Ms. Walsh seconded the motion which, upon roll-call, was passed by a vote of 5 to 0.

Upon a motion by Mr. Connor, and seconded by Mr. Greeley, it was unanimously:

VOTED: To approve the minutes of the Regular Meeting of November 29, 2006.

Unfinished Business
Mr. Hurd said that he was approached by an agent for a seller who asked if the Board might be interested in purchasing a property with approved plans for 22 units at Downing Square. The Developer wishes to sell the property with plans or do a turn-key sale.

Mr. Greeley stated that he had concerns over the proposal, but did not know enough about the proposal at this point.

Mr. Mitropoulos asked how such a project could be funded. It could be funded via tax credits, mixed housing development, project based, or other methods depending upon cost.

Mr. Greeley said he would like to hear what the developer has to say. Mr. Connor concurred. It was the general opinion of the Board to ask the developer in to have a discussion.

Mr. Connor is looking into the condo purchase effort. He has drafted a memo that he would like to send to the 3 big realtors in Arlington. The Board would like to discuss the issue further prior to any mailing.

Mr. Greeley attended the Christmas dinner at Winslow on Saturday and enjoyed the evening. Mr. Mitropoulos had a similar experience at Chestnut Manor. Ms. Culhane, Mr. Hurd, and Ms. Botolino all attended the Christmas Dinner at Cusack Terrace. The latter two events were held at the same time.

New Business
Upon researching the Bylaws, the Chairman Mr. Murray said that they will be electing a Vice Chairman that evening.

Mr. Connor asked about the status of the current AHA Bylaws and how they compared with other authorities. Mr. Greeley has a problem with how e-mails are handled. He suggested that a subcommittee be established for a review of the wants to have someone work with him on a subcommittee.

Upon a motion by Ms. Walsh, and seconded by Mr. Connor, it was unanimously:

VOTED: To establish a subcommittee to review the bylaws.

The Chairman appointed Mr. Greeley and Mr. Connor to that subcommittee.

644.

Upon a motion by Mr. Greeley, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To name Ms. Walsh the Vice-Chairman of the Board.

Adjourn
Upon a motion by Mr. Connor, and seconded by Mr. Greeley, it was unanimously:

VOTED: To adjourn the meeting at 8:45 P.M.

_____________________________
Secretary