Meeting Minutes

Meeting of the AHA - November 29, 2006

A meeting of the Arlington Housing Authority was held which was open to the public, and was called to order by Chairman Richard B. Murray on Wednesday, November 29, 2006, at 7:11 PM in the John F. Cusack Room, located at 4 Winslow Street, Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present: Brian J. Connor
Teresa J. Walsh
Nicholas Mitropoulos
Brian R. Greeley

Absent: Richard Murray

Also Present: Franklin W. Hurd, Jr. Executive Director
Elaine Slavin, Section 8 Tenant Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Wednesday, November 29, 2006 at 7:00 PM in the Town Hall, Arlington, MA.

I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on October 19, 2006 was emailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.



Section 8 Annual Plan Public Hearing
Mr. Mitropoulos opened the public hearing to discuss the proposed Section 8 Annual Plan being submitted for the Fiscal Year End 09/30/07. No comments were received either in writing or at the meeting.

Upon a motion by Mr. Greeley, and seconded by Mr. O'Connor, it was unanimously:

VOTED: To approve the Section 8 Annual Plan for Fiscal Year Ending 09/30/07.

Mr. Mitropoulos declared the public hearing closed and the Board resumed its regularly scheduled meeting agenda.

The Board met with Town Treasurer Stephen J. Gilligan who discussed general activities performed by his office regarding short term investment and check writing.

He explained that his office uses electonic signatures via signature cards and special laser printers are used to sign their checks. The signature cards are locked up at night and inserted into the printer when signing checks. The laser printer, system, and special checks will cost a one time fee of $5,000.00, plus the annual expense for the cost of the checks.

Mr. Gilligan also noted that his office reviews its short term deposits on a weekly basis and invests available funds accordingly. The Mass. Municipal Deposiotory Trust (MMDT) was where he currently found the highest rates and that is where he has been making deposits.

Mr. Connor said that he was investigating a new check processing system for his business that may assist the AHA in its monthly processing of checks. Mr. Hurd said that he would be interested in learning more about the system. Mr. Connor said that he would see if it was possible to set up a demonstration of the product.

Mr. David Pollack, Architect for ABACUS, gave an update presentation of the Kitchen and Bathroom Update project. DHCD had approved the draft amount of $9.115 Million, yet the most recent estimates have been targeted at $12.3 Million. These new estimates have been referred to DHCD and they will be reviewing the new figures.

The next step will be to apply to the Arlington ZBA (Zoning Board of Appeals) for the needed approval to construct the handicap buildings. There are many approaches to explore in the process and he will by studying them to find the best and quickest way to receive approval.

Graciella Correa, a tenant of Drake Village said that there will be a Tenants Association election next Monday, for new officers. Graciella requested that either Mr. Hurd or Ms. Culhane congratulate Edna Smith for keeping the group together for most of 2006 when several offices quit their positions.

Ms. Correa also said that about 75 residents attended the recent fire safety presentation, and there will be an emergency fire drill scheduled for the tenants at a later date.


Marian King, Co-Chairman of the Menotomy Manor Tenants Association, asked a question concerning access to apartments. Reportedly, someone gained access to an apartment and incurred charges for video movies while the tenant was not home and the tenant was charged for these movies.

Mr. Hurd asked that the tenant contact him or Janet Doyle to learn more about the matter.

The Board discussed a letter received from Kevin O'Brien, Director of Planning for the Town of Arlington requesting an update of the CDBG funds awarded to the Authority in the past two years.

After discussion the Board decided to accelerate its efforts to purchase a property with the money.

Upon a motion by Mr. Greeley, and seconded by Ms. Walsh, it was unanimously:

VOTED: To appoint Mr. Connor and Ms. Walsh as a subcommittee of the Board to work on this issue.

Mr. Hurd will respond to Kevin O'Brien.

Fiscal Year End 9/30/06 Review, Rich Conlon

Mr. Richard Conlon presented the year end overview and reports for the fiscal year ending 9/30/06 and answered some general questions posed by the Board Members.

Verison Wiring Request
Mr. Michael Lantz, a representative of Cable Connection, discussed the request of his client Verizon, to provide the installation of fiberoptic cable to the properties owned by the AHA. He said that this would give the tenants more choices for a phone system, cable and internet service.

The company proposed to install the cabling to each main floor. Later, installations at tenant requests would then lead to wiring of the individual apartments. At the end of five years, the fiberoptic cabling installed in the buildings would belong to the AHA.

Mr. Hurd would like to discuss this further with him, and the Board will need much more information before they can decide to act on the request. The Board also requested that he talk with other housing authorities who have gone through this process to see how well it worked for them.

Elevator Maintenance Contract
Mr. Hurd informed the Board that the AHA had placed out for bid, new elevator maintenance contracts. Three qualified elevator service companies had bid for the contract and the lowest bidder was Associated Elevator Company.

Upon a motion by Mr. Connor, and seconded by Ms. Walsh, it was unanimously:

VOTED: To award the elevator maintenance contracts to Associated Elevator Company the lowest qualified bidder for this work.


Upon a motion by Ms. Walsh, and seconded by Mr. Greeley, it was voted 2-0-2 (with Mr. Mitropoulos and Mr. Connor abstaining).
To approve the minutes of the Regular Meeting of meeting of October 11, 2006.

Unfinished Business
Mark Slotnick extended his congratulations to the Arlington Housing Authority on DrakeVillage being selected as a new participant in the Supportive Housing Program in conjunction with Minuteman Senior Services (MSS). Mr. Hurd will be meeting with representatives from MSS to develop a plan to begin the program.

Director Joan Butler, of MSS, will be advertising shortly for someone to run the program. The Arlington Housing Authority will need to provide office space at the site.

Among the services that will be offered through the program are: homemaking, laundry, pill taking and other services as needed. There will be an on-call service at night. There is a fee for these services, and the costs will depend upon income.

There is an issue with parking at Drake Village and they are going to try to work this out. The Housing Authority hopes to have this up and running by February, 2007.

New Business
Mr. Greeley wanted to know if he could talk to the Housing Authority's legal counsel to bring him and Mr. Connor up to speed with what is going on with the housing authority. Mr. Hurd said he could provide them with Mr. Greco's phone number to set up a meeting at whatever time would be convenient. Mr. Greeley will be emailing Mr. Hurd a request which will be forwarded to Attorney Greco.

Upon a motion by Mr. Connor, and seconded by Mr. Greeley, it was unanimously:

VOTED: To adjourn the meeting at 9:45 PM