Meeting Minutes

Meeting of the AHA - October 27, 2005

A meeting of the Arlington Housing Authority was held which was open to the public, and was called to order by Chairman Nicholas Mitropoulos on Wednesday, October 27, 2005 at 7:14 PM in the John F. Cusack Room, located at 4 Winslow Street, Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present:
Nicholas Mitropoulos
Richard Murray
Dr. Patricia Worden
John Griffin
Teresa J. Walsh

Absent:
None

Also Present:
Franklin W. Hurd, Jr. Executive Director
Joan Pippin, Section 8 Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Wednesday, October 27, 2005 at 7:00 PM in the Town Hall, Arlington, MA.

CERTIFICATE AS TO SERVICE OF NOTICE OF MEETING
I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on October 21, 2005 was emailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.

Secretary

578.
Communications
Upon a motion by Mr. Murray, and seconded by Mr. Griffin, it was unanimously:
VOTED:
To receive the following two communications:
- From: Jane Wallis Gumble, Director, DHCD
Re: $1,100,000 Emergency Elevator Funding for 667-2, 667-4, and 667-5

- From: Gay Eng, Capital Finance Manager, DHCD
Re: Work Plan 1011, Project No 010032, Planning Grant for Elevators at 667-2, 667-4, and 667-5

Appointments
Ms. Mary Roberts of Drake Village, asked if the installation of the phones in the elevators of the Hauser Building was being let go due to the new funding for elevators. Mr. Hurd said that the staff was working hard to have the phones installed. He said that the maintenance staff installed the jacks needed for the service but the holdup of the installing was due to problems encountered with Conversant, Cingular, and Keystone Elevators. He said they were doing all they could and would see them installed as soon as possible.

Joanne Camarano, a tenant of Drake Village, expressed her concerns over the proposed limited hours of access to the Hauser Building due to the newly installed security system. She also discussed her concerns for safety at 667-1.

Upon a motion by Ms. Walsh, and seconded by Dr. Worden, it was unanimously:

VOTED:
To ask Ms. Camarano to bring these two matters up at a meeting of the tenants at Drake Village in order to provide an opportunity for tenant input.

Mr. John Simmons, a tenant of Chestnut Manor, inquired about a recent newspaper article suggesting that new housing was being proposed for the lawn at 667-2. He and Ms. Nella Robichaud expressed their concerns over changing the beauty of the front lawn with such a building. They were informed that the proposal was in the discussion stages only, and that the Board take no action with respect to the proposal.

Ms. Graciella Correa, a tenant of Drake Village, informed the Board that the English as a Second Language program would be starting up again shortly.

Ms. Marion King, of Menotomy Manor, stated her desire to be included in the discussions for the kitchen and bathroom project.

Affordable Housing
Mr. Hurd and Mr. Griffin reported on a recent meeting they had on October 25, 2005 with Toni Hall and Paul MacPartland from DHCD, Laura Weiner the Town Housing Director, and David Levy and Peter Smith representing the Housing Corporation of Arlington.

579.
They noted that this proposal was in its very early stages and there were many details that needed further attention. Needs for a basic agreement between the Housing Corporation of Arlington and the AHA, the actual financials associated with any proposal, and a feasibility study of such a plan including who would be housed if the proposal actually went through would all require further discussions and Board votes.

There are Priority Development Funds (PDF) available in DHCD to review these types of projects. The maximum is $50,000 can be used for such things as: the hiring of consultants, implementation costs, planning costs, and legal matters. PDF funding requests must come from the Board of Selectman on behalf of the Town.

Ms. Weiner, the Housing Director for the Town of Arlington, is willing to submit the application request to the Board of Selectman for its approval.

Menotomy Manor Kitchen and Bath Update
Mr. Hurd had nothing new to report to the Board at this time. The State was still waiting for results of certain tests before proceeding.

Section 8 Payment Standard Changes
Upon a motion by Dr. Worden, and seconded by Ms. Walsh, it was unanimously:

VOTED:
To approve the following Revised Section 8 Payment Standards effective December 1, 2005:

Bedroom(s)     Current           Published        New Approved           Comments

Size                 FMR               FMR               Payment STD            

    

     0                 $1,025             $1,063             $1,063

     1                 $1,077             $1,128             $1,128

     2                 $1,266             $1,324             $1,324

     3                 $1,513             $1,584             $1,584

     4                 $1,760             $1,740             $1,827             1.5% Inc. of FMR

     5                 $2,119             $2,001             $2,201            1.10% Inc. of FMR

 

LTO Budget Requests
Mr. Hurd submitted to the Board a schedule of the requests made to the Board by the five Local Tenant Organizations (LTO's) and his response to each request. He said that the Budgets have not been finalized because the books for Fiscal Year Ending September 30, 2005 had not been closed and the final numbers will be a key factor in his FY 2006 budget proposals to the Board.

Elevator Emergency Repairs
The following resolution was introduced by Ms. Walsh, read in full and considered:
RESOLUTION AUTHORIZING CONTRACT FOR CAPITAL IMPROVEMENT WORK PLAN FOR STATE-AIDED CAPITAL IMPROVEMENT WORK PLAN NO. 1011 FOR THE ARLINGTON HOUSING AUTHORITY, AS FOLLOWS,

580.
Section 1. The Authority shall enter into a contract with the Commonwealth of Massachusetts in the form submitted at this meeting and contract in the name of Arlington Housing Authority under its corporate seal, and the Secretary is hereby authorized to attest the same.

Section 2. The Authority hereby requests the Director of the Department of Housing and Development, (Commissioner of the Department of Community Affairs) enter into such contract with the Authority and the Commonwealth of Massachusetts to approve such contract.

Section 3. The Officers of this Authority shall be, and they are hereby authorized and directed, on and after the execution of said contract by the respective parties thereto, to do and perform on behalf of the Authority all acts and the things required of the Authority to perform fully all of its obligations thereunder.

Section 4. This resolution shall take effective immediately. Ms. Walsh moved that the foregoing resolutions be adopted as introducted and read, which motion was seconded by Dr. Worden, and upon a roll call the "Ayes" and "Nays" were as follows:
Ayes -5 Nays - 0

The Chairperson thereupon declared said motion carried and said resulution adopted.

Minutes
Upon a motion by Mr. Murray, and seconded by Dr. Worden, it was voted 4-0-1, (with Mr. Mitropoulos abstaining):

To approve the Minutes of the Regular Meeting of August 3, 2005, as amended.

Upon a motion by Dr. Worden, and seconded by Mr. Murray, it was voted 4-0-1, (with Ms. Pippin abstaining):

To approve the Minutes of the Regular Meeting of September 19, 2005, as amended.

Unfinished Business
Mr. Murray inquired about the status of the Authority's Non-Profit Organization. Mr. Griffin said that he anticipated meeting in November, 2005.

Mr. Hurd responded to Ms. Walsh's request for an update on his Administrative Staffing. Mr. Hurd assured the Board that a part-time position will be in the FY-2006 Budget submittal to assist the Executive Director.

581.
New Business
Ms. Walsh suggested that the Board consider establishing a formalized meeting schedule or calendar of events for the Board's approval.

After some discussion, the Chairman, Mr. Griffin, and Mr. Hurd will be reviewing the proposal. Among the concerns discussed were: how Board Members can meet their Town Meeting Member obligations, and how Board Members can attend meetings of other Town Boards on housing authority and other related affordable housing matters.

The Board set the meeting dates for the remainder of the year as November 9 and December 14, 2005.

Adjourn
Upon a motion by Mr. Murray, and seconded by Mr. Griffin, it was unanimously:

VOTED:
To adjourn the meeting at 9:23 PM.

________________________________
Secretary