Meeting Minutes

Meeting of the AHA - June 22, 2004

509.

A meeting of the Arlington Housing Authority was held which was open to the public, and was called to order by Chairman Nicholas Mitropoulos on Tuesday, June 22, 2004 at 7:05 PM in the John F. Cusack Room, located at 4 Winslow Street, Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present: Patricia Worden
John Griffin
Freeland K. Abbott
Nicholas Mitropoulos

Absent: Richard B. Murray
Also Present: Frank W. Hurd, Jr. Executive Director Joan Pippin, Section 8 Tenant Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Tuesday, June 22, 2004, at 7:00 PM in the Town Hall, Arlington, MA.

CERTIFICATE AS TO SERVICE OF NOTICE OF MEETING
I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on May 21, 2004 was emailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.

__________________________
Secretary

510.

Appontments

The Board opened discussions with tenants wishing to address the Board. Mr. Paul DiSessa, a tenant of Drake Village, discussed vandalism to his car that took place in the parking lot of complex. Mr. Hurd said that he was in contact with the police and that they felt it was an isolated incident.

The Board received notification that the election of officers was recently conducted at Winslow Towers, and Mr. Robert G. Martin, Jr. is the new President of the Winslow Towers Tenant's Association.

Non-Profit Organization

Mr. Hurd updated the Board on the progress of the new and old non-profit organizations formed by the Board. He said that he is waiting the names of the Board of Directors for the newest corporation in order to qualify and file a 501c3 Tax Exempt Organization.

Mr. Griffin suggested three persons who may wish to serve and can offer much to the corporation with respect to their experience and expertise, but as yet they either haven't been approached, or he is waiting for a response. He said that the goal should be to assemble a Board of Directors that can "make things happen."

Mr. Hurd said that the original non-profit would need to be dissolved, and he will contact the Secretary of State's office to learn of the appropriate procedure to do so.

North Suburban Consortium – CHDO's Funding

The Board discussed the possibility of qualifying for HOME funds under CFR 922.208a for operating costs of certified Community Housing Development Organizations (CHDO's) for pre-development costs and capacity building. Additional information was needed to deal with this offering.

Candidate Access

The Board discussed ways to allow fair access of the properties to candidates running for political office. Among the items considered, were: how to deal with candidates for various elections (such as primaries, general, local), how to effectively conduct an event for all office seekers, and where such an event(s) could be held.

Upon a motion by Mr. Griffin, and seconded by Dr. Worden, it was unanimously:

VOTED: To invite all candidates to a function that would enable them to meet with the tenants.

Town Day 2004-09-11

Upon a motion by Mr. Abbott, and seconded by Mr. Griffin, it was unanimously:

VOTED: Not to participate in the 2004 Town Day celebration to be held on September 11, 2004 our of respect for those who lost their lives, were hurt, and the families of the victims of September 11th the World Trade Center/Pentagon/and Delta Flight tragedy in 2001.

511.

Inclusionary Zoning Units

The Board requested a progress report concerning the possible purchase of Inclusionary Zoning units. Mr. Hurd will write to the Arlington Redevelopment Board confirming the Board's intentions to purchase these units.

Contract for Capital Improvement Program

The following resolution was introduced by Mr. Abbott, read in full and considered:

RESOLUTION AUTHORIZING CONTRACT FOR CAPITAL IMPROVEMENT WORK PLAN FOR STATE-AIDED CAPITAL IMPROVEMENT WORK PLAN NO 1010/PROJECT NUMBER 010027 FOR HOUSING PROGRAM 200-1 & 200-2

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE MEMBERS OF THE Arlington Housing Authority, AS FOLLOWS,

Section 1. The Authority shall enter into a contract with the Commonwealth of Massachusetts in the form submitted at this meeting and contract in the name of Arlington Housing Authority under its corporate seal, and the Secretary is hereby authorized to attest the same.

Section 2. The Authority hereby requests the Director of the Department of Housing and Community Development, (Commissioner of the Department of Community Affairs) enter into such contract with the Authority and the Commonwealth of Massachusetts to approve such contract.

Section 3. The Officers of this Authority shall be, and they are hereby authorized and directed, on and after the execution of said contract by the respective parties thereto, to do and perform on behalf of the Authority all acts and the things required of the Authority to perform fully all of its obligations thereunder.

Section 4. This resolution shall take effective immediately. Mr. Abbott moved that the foregoing resolutions be adopted as introduced and read, which motion was seconded by Dr. Worden, and upon roll call the "Ayes" and "Nays" were as follows: 4 Ayes and 0 Nays.

The Chairperson thereupon declared said motion carried and said resolution adopted.

Legal Services Search Update

Mr. Hurd informed the Board that the advertisement for legal services will appear in the June 24, 2004 issues of the Arlington Advocate.

The deadline for submissions of Letters of Interest will be on noon, Friday, July 23, 2004.

512.

Budget Revisions

400-1 Program Revised Budget

MOTION: Mr. Griffin moved that the proposed Operating budget for State-Aided Housing of the Arlington Housing Authority (Chapter 2000/667/705/689/MRVP), Program Number 400-1 for Fiscal Year Ending 09/30/2004 showing Total Operating Receipts of $2,955,166.00 and Total Operating Expenditures of $2,669,141.00, there by requesting a subsidy $0.00 be submitted to the Department of Housing and Community Development for its review and approval.

Mr. Abbott seconded the motion, which upon roll-call, was passed by a vote of 4 to 0.

689-1 Program Revised Budget

MOTON: Mr. Griffin moved that the proposed Operating budget for State-Aided Housing of the Arlington Housing Authority (Chapter 2000/667/705/689/MRVP), Program Number 689-1 for Fiscal Year Ending 09/30/2004 showing Total Operating Receipts of $30,816.00 and Total Operating Expenditures of $30,816.00, there by requesting a subsidy $0.00 be submitted to the Department of Housing and Community Development for its review and approval.

Mr. Abbott seconded the motion which, upon roll-call, was passed by a vote of 4 to 0.

Audit Report

Upon a motion by Dr. Worden, and seconded by Mr. Griffin, it was unanimously:

VOTED: To receive the Audit Report for Year End 09/30/2003.

Minutes

Upon a motion by Mr. Griffin, and seconded by Mr. Abbott, it was unanimously:

VOTED: To approve the Minutes of the Regular Board Meeting of March 31, 2004.

Upon a motion by Mr. Abbott, and seconded by Dr. Worden, it was voted (2-0-2 with Mr. Griffin and Ms. Pippin abstaining).

To approve the Minutes of the Special Meeting of April 14, 2004.

Unfinished Business

Mr. Hurd presented to the Board of survey of the grievance procedures used by the housing authorities in the surrounding communities.

513.

New Business

The Board received a summary of the "hits" on the Authoritys' website. The numbers indicated the website has been successful in providing information about the authority to over 1,300 inquiries each month.

A tracking of the screens used seemed to indicate that users were using the website to obtain information that would have previously been requested by telephone calls to the office.

A brief discussion was conducted regarding the St. James and St. Jerome's churches that are scheduled to close shortly. While the Board is keeping its options open, it has no proposal to make at this time.

Adjourn

Upon a Motion by Dr. Worden, and seconded by Mr. Griffin, it was unanimously:

VOTED: To adjourn the meeting at 8:40 PM.

_______________________________
Secretary