Meeting Minutes

Meeting of the AHA - May 20, 2004

503.

A meeting of the Arlington Housing Authority, which was open to the public, was called to order by the Vice Chairman, John Griffin, on Thursday, May 20, 2004 at 7:10 PM in the John F. Cusack Board Room of the Arlington Housing Authority, located at 4 Winslow St., Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present: Patricia Worden
John Griffin
Freeland K. Abbott
Nicholas Mitropoulos


Absent: Richard B. Murray
Also present: Franklin W. Hurd, Jr., Executive Director Joan Pippin, Section 8 Tenant Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Thursday, May 20, 2004, at 7:00 PM in the John F. Cusack Board Room of the Arlington Housing Authority, 4 Winslow Street, Arlington, MA.

CERTIFICATE AS TO SERVICE OF NOTICE OF MEETING

I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on May 7, 2004 was emailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.

__________________________
Secretary

504.

Appointments

Maureen Morgan, President of the Chestnut Manor Tenants Association, notified the Board of recent tenant elections. A formal notice will be provided with the election results.

Marian King, President of the Menotomy Manor Tenants Association, presented her organization's annual budget. She also requested to be included in all discussion relating to the Kitchen and Bathroom & Handicap Access project.

Graciella Correa, tenant of Drake Village, complimented the Maintenance Staff of that development for their work performed at that development, especially Jerry Keefe. Ms. Morgan said that this should be noted for all the maintenance staff in all the developments.

Cash Receipts

Upon a motion by Mr. Abbott, and seconded by Mr. Griffin, it was unanimously:

VOTED: To adopt a "Check or Money Order Only" policy for those making payments to the Arlington Housing Authority effective July 1, 2004.

Zero Income Checklist and Worksheet

Upon a motion by Mr. Griffin, and seconded by Dr. Worden, it was unanimously:

VOTED: To adopt the use of a new "Zero Income Checklist and Worksheet" form to be completed by tenants claiming no household income.

Grievance Panel

A discussion was conducted regarding the changing of the current grievance procedure. There was general agreement that this would be beneficial, yet the procedure would take some time.

Mr. Abbott was asked to continue his service on that panel until changes could officially be adopted for a new grievance process. He noted his nine years of continuous service on that panel, but stated that he would stay on for a limited period of time to help in the formulations of a new grievance procedure.

Section 8 Administrative Plan Revision

Upon a motion by Mr. Abbott, and seconded by Mr. Griffin, it was unanimously:

VOTED: To revise the Section 8 Administrative Plan and expand project based initiatives considered to those with one or more bedroom units. This change is made to expand the current language that limits proposals to those of more than one bedroom in size.

505.

Kitchens and Bathrooms

Upon a motion by Mr. Abbott, and seconded by Dr. Worden, it was unanimously:

VOTED: To select the architectural firm of ABACUS, 119 Braintree Street, Boston, MA, the number one ranked firm referred to the Authority by the Department of Housing and Community Development Designer Selection Committee, for the Menotomy Manor Kitchens, Bathrooms, and Handicap Access modernization project.

Affordable Housing Initiatives

The Board discussed the several new housing developments in process and other opportunities for affordable housing in Arlington.

Upon a motion by Dr. Worden, and seconded by Mr. Abbott, it was unanimously:

VOTED: To send a letter to the Arlington Redevelopment Board advising them that the Arlington Housing Authority is interested in purchasing two one-bedroom inclusionary zoning units at the former Texaco site.

The letter should include notice that funding for this purchase of these units is not a problem, and that there are several methods available to the Authority to obtain the funds for this purchase, including the use of a $75,000.00 CDBG grant recently awarded to the Authority.

Minutes

Upon a motion by Mr. Griffin, and seconded by Dr. Worden, it was voted (4-0-1) with Ms. Pippin abstaining).

VOTED: To approve the minutes of the Annual Meeting of April 5, 2004.

Upon a motion by Dr. Worden, and seconded by Mr. Abbott, it was voted (2-0-2 with Mr. Mitropoulos and Ms. Pippin abstaining).

VOTED: To approve the minutes of the Regular Meeting of April 28, 2004.

Adjourn

Upon a motion by Mr. Griffin, and seconded by Mr. Abbott, it was unanimously:

VOTED: To adjourn the meeting at 8:37 PM.

______________________________
Secretary