Meeting Minutes

Meeting of the AHA - March 31, 2004

490.

A meeting of the Arlington Housing Authority, which was open to the public, was called to order by the Chairman, Patricia Worden, on Wednesday, March 31, 2004 at 7:05 PM in the John F. Cusack Board Room of the Arlington Housing Authority, located at 4 Winslow St., Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Patricia Worden
John Griffin
Freeland K. Abbott
Richard B. Murray
Nicholas Mitropoulos

Absent: None

Also present: Franklin W. Hurd, Jr., Executive Director of the Arlington Housing Joan Pippin, Section 8 Tenant Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows: Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Wednesday, March 31, 2004 at 7:00 PM in the John F. Cusack Board Room of the Arlington Housing Authority, 4 Winslow Street, Arlington, MA.

CERTIFICATE AS TO SERVICE OF NOTICE OF MEETING

I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on March 18, 2004 was emailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.

____________________________
Secretary

491.

Communications

Upon a motion by Mr. Griffin and seconded by Mr. Griffin, it was unanimously:

VOTED: To receive the following communications:

- From: John Maher, Town Counsel
Re: Warrant Articles 36 and 94

- From: Marie Krepelka, Board Administrator, BOS
Re: PAYT Committee

- From: Lisa Price, Legal Counsel, Department of Labor and Workforce
Re: Minimum Wage Rate Schedule effective 4/1/04

- From: Franklin W. Hurd, Jr. Executive Director, AHA
Re: English as a Second Language Report

- From: Tenants of Drake Village
Re: Petition of support for new Tenant Officers and their activities

Appointments

Mr. David Levy, Executive Director of the Housing Corporation of Arlington, Inc. (HCA) and Rev. John Mueller addressed the Board. Rev. Mueller expressed a desire for the HCA and the Arlington Housing Authority (AHA) to work together in a spirit of community. Mr. Levy noted that he and Frank Hurd had met the previous day and discussed how both might be able to work cooperatively on affordable housing needs in Arlington.

Mr. Griffin thanked them for coming, and their acknowledgment of the past assistance provided to them by the AHA. He suggested that a special meeting be held to devote sufficient time to more thoroughly discuss the subject of affordable housing with representatives from the HCA. Mr. Hurd and Mr. Levy will check with their respective Boards and set up a Special Meeting with the two organizations.

Ms. Maureen Morgan, President, Chestnut Manor Tenant's Association spoke to the Board about her concerns over Ms. Marian King's candidacy efforts through door-to-door solicitations for funds and postage stamps.

Ms. Morgan stated that these activities occurred in evenings as late as 9:00 p.m. This scared some and disturbed many including those with disabilities in her building. Ms. King, who was present at the meeting, acknowledge her visits but stated that it was her right to do so. Ms. Morgan pointed out that there were clearly marked "No Soliciting" signs in the buildings and that this should have been sufficient enough notice for her.

The Board felt that the matter deserved further discussion, but at a later time.

492.

Menotomy Manor Kitchen, Bath, and Handicap Access Project

Mr. Hurd informed the Board that the architect and engineering (A&E) design work has been entered into the Central Register and advertised in the Arlington Advocate.

Once the deadline is reached, proposals will be forwarded into the Department of Housing and Community Development (DHCD) for submission to its Designer Selection Committee for its review and ranked recommendation. The Board will then have a chance to review the ranked list and select the best qualified A&E firm for this work. He hoped that the construction award would be sometime in the late fall.

Section 8 Program

Mr. Hurd noted that the Authority had reached its maximum utilization of its Section 8 Vouchers, its next goal would be to look towards working with other housing authorities to see if they would absorb some of our vouchers used in their communities. Doing so would allow the Authority to reclaim these vouchers and reissue them to applicants on our waiting list. Many with a local preference would find this a very significant effort on the part of the Authority to help them in their affordable housing search.

Community Development Block Grant (CDBG)

Mr. Hurd and Mr. Abbott presented the Board with the documents submitted to the Arlington Board of Selectman as the Authority's requests for funding through the Community Development Block Grant Program.

The Authority requested: an Affordable Housing Matching Grant of $225,000, Sidewalk Replacement for Memorial Way for $20,00, and a $7,300, grant for the establishment of a Parking Revolving Fund.

Mr. Hurd stated that he felt that little respect was shown by Mr. Lyons and Mr. Greeley, but the remaining members of the Board of Selectman seemed attentive and open-minded to our request. Mr. Abbott concurred with that assessment.

Personnel

Upon a motion by Mr. Griffin, and seconded by Mr. Abbott, it was unanimously:

VOTED: To approve the administrative salary increases effective 10/01/03.

Upon a motion by Mr. Abbott, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: To approve the Labor and Industry rate of $19.31 per hour for the position of Maintenance Mechanic I.

493.

Upon a motion by Mr. Abbott, and seconded by Mr. Mitropoulos, it was unanimously:

VOTED: Not to adopt the new Labor and Industry rate per hour for the position of Working Foreman.

Tenant Services Distributions

Mr. Hurd suggested that the Board might consider making annual distributions at times that coincide with the fiscal year of each Local Tenant Organization. Such scheduling would enable LTO's to plan their yearly activities. Currently, the distributions are provided in the fall only. The Board will consider the suggestion at a later time.

Capital Plan Update

Mr. Hurd gave the Board a year-to-date update of the progress made to its Capital Plan. New stoves will be delivered to Hauser Building (667-4) on April 5, 2004. New camera systems with recording devices have been installed in all elderly buildings and Menotomy Manor is scheduled next. Fob entry systems for all elderly buildings are near completion. The Drake Village parking lot will soon be relined, and emergency roof replacements have recently been completed.

Legal Services

The Board briefly discussed the pending search for a new Legal Counsel. Mr. Hurd will be advertising for those interested to submit a Letter of Interest, which should include their housing background and expertise.

"Pay as you Throw" Study Committee

The Board discussed this requested appointment. Ms. Worden requested that Mr. Abbott recommend someone that may want to serve. Mr. Griffin said that he would prefer a "neutral" part to study the proposal. Chairman Worden asked each member to bring in the name of a possible nominee for the Board's review at the next month's Board Meeting.

Unfinished Business

Upon a motion by Mr. Griffin, and seconded by Mr. Murray, it was unanimously:

VOTED: To hire four summer interns, three(3) to be used to assist the maintenance staff in outside grounds and cleaning work, and one (1) intern to assist the administrative office staff.

494.

Minutes

Upon a motion by Mr. Griffin, and seconded by Mr. Abbott, it was voted 4-0-2 (with Mr. Murray and Mr. Mitropoulos abstaining).

To approve the Minutes of the Regular Meeting of February 11, 2004.

Upon a motion by Mr. Griffin, and seconded by Mr. Abbott, it was voted 4-0-1 (with Mr. Murray abstaining).

To approve the minutes of the Special AHA/ARB joint Meeting of March 8, 2004.

Adjourn

Upon a motion by Mr. Griffin and seconded by Mr. Abbott, it was unanimously:

VOTED: To adjourn the meeting at a 10:24 PM

Secretary