Meeting Minutes

Meeting of the AHA - November 17, 2004

528.

A meeting of the Arlington Housing Authority was held which was open to the public, and was called to order by Chairman Nicholas Mitropoulos on Wednesday, November 17, 2004 at 7:06 PM in the John F. Cusack Room, located at 4 Winslow Street, Arlington, MA. The Roll Call was taken and the following members of the Arlington Housing Authority were present:

Present: Patricia Worden
John Griffin
Freeland K. Abbott
Nicholas Mitropoulos
Richard B. Murray

Absent: None

Also Present: Franklin W. Hurd, Jr. Executive Director Joan Pippin, Section 8 Tenant Representative

The Chairman announced that the filing of the Notice with the Town Clerk has been complied with and directed a copy of this Notice be spread upon the records, a copy of which is as follows:

Notice is hereby given in accordance with Section 23, Chapter 39 of the Massachusetts General Laws, that a meeting of the Arlington Housing Authority will be held on Wednesday, November 17, 2004 at 7:00 PM in the Town Hall, Arlington, MA.

CERTIFICATE AS TO SERVICE OF NOTICE OF MEETING

I, Franklin W. Hurd, Jr., the duly appointed Secretary of the Arlington Housing Authority, do hereby certify that on Tuesday, November 9, 2004 was emailed and filed with the Town Clerk of the Town of Arlington a copy of Notice of Meeting, of which the foregoing is a true and correct copy.

__________________________
Secretary

529.

Communications

Upon a motion by Mr. Abbott, and seconded by Mr. Griffin, it was unanimously:

VOTED: To receive the following communications:

From: Janet Doyle, Office Manager, Arlington Housing Authority
Subj: Recommendation to end Chapter 667 Home Visits

From: Dr. Worden, Commissioner, Arlington Housing Authority
Subj: Chapter 40B Land Calculations taken by Kevin O'Brien

Appointments

Marian King, Co-president, Menotomy Manor Tenants Association asked for an update on the progress of the Kitchen and Bathroom upgrade.

Mr. Hurd stated that recently there had been a meeting held with representatives from DHCD and the architects. Discussions relating to various methods and alternatives were conducted with the focus on: meeting handicap accessibility requirements, Massachusetts Architectural Access Board requirements, project goals, and relative costs associated with these options were discussed. No decisions were made.

Audit Services

Upon a motion by Mr. Abbott, and seconded by Mr. Griffin, it was unanimously:

VOTED: To award the three year audit services contract for the fiscal years ending September 30, 2004 through September 30, 2006, to Hurley, O'Neill and Company of 32 Chestnut Street, Quincy, MA for the following rates:

Audit Year End 9/30/2004 - $4,800.00
Audit Year End 9/30/2005 - $5,175.00
Audit Year End 9/30/2006 - $5,175.00


Banking Services

Upon a motion by Mr. Abbott, and seconded by Dr. Worden, it was voted 4 to 2 (with Mr. Murray and Mr. Mitropoulos voting in the negative ) to:

To move the current AHA revolving fund accounts to Citizens Bank thereby saving and estimated $2,541.12 annually in fees, to open and transfer the Section 8 Housing Choice Voucher accounts to the Leader Bank for zero banking fees with all funds perfected, and to keep our existing accounts with the Cambridge Savings Bank.

Chapter 667 Applicant Home Visits

Upon a motion by Mr. Murray, and seconded by Dr. Worden, it was unanimously:

VOTED: To discontinue the practice of conducting home visits for Chapter 667 elderly and handicap applicants, per the recommendation of Janet Doyle, Office Manager.

530.

Reasonable Accommodation Request

Upon a motion by Mr. Murray and seconded by Dr. Worden, it was unanimously:

VOTED: To grant a waiver of the pet policy as a reasonable accommodation for Karen Blouin on behalf of her son, for a cat.

Minutes

Upon a motion by Mr. Abbott, and seconded by Mr. Murray, it was unanimously:

VOTED: To approve the minutes of the Regular Board Meeting of October 20, 2004.

Next Meeting

The Board set the date for the next Regular Board Meeting for Tuesday, December 16, 2004 at 5:00PM.

Executive Session

Mr. Abbott made a motion to go into Executive Session to consider the purchase, exchange, lease or value of real property that may have a detrimental effect on the negotiating position of the Authority if discussed in open session, and when the Board returns in Regular Session, it will do so only for the purpose of adjournment.

The motion was seconded by Dr. Worden, and the Chairman called the Roll of members present, the results of which were:

Mr. Griffin Yes
Dr. Worden Yes
Ms. Pippin Yes
Mr. Abbott Yes
Mr. Mitropoulos Yes
Mr. Murray Yes

The Chairman declared the motion carried and the Board went into Executive Session at 7:55 PM.

Mr. Abbott made a motion to go out of Executive Session. The motion was seconded by Mr. Murray, and the Chairman called the Roll of members:

Mr. Griffin Yes
Dr. Worden Yes
Ms. Pippin Yes
Mr. Abbott Yes
Mr. Mitropoulos Yes
Mr. Murray Yes

The Chairman declared the motion carried and the Board returned to Open Session at 8:27 PM.

531.

Adjourn

Upon a motion by Mr. Abbott, and seconded by Mr. Murray, it was unanimously:

VOTED: To adjourn the meeting at 8:28 PM.

________________________________
Secretary